[Federal Register: February 23, 2004 (Volume 69, Number 35)]
[Notices]
[Page 8288-8310]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr23fe04-127]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Administration for Children and Families
Grants and Cooperative Agreements; Notice of Availability
Program Office Name: Administration for Native Americans (ANA).
Funding Opportunity Title: Native Language Preservation and
Maintenance.
Announcement Type: Competitive Grant--Initial.
Funding Opportunity Number: HHS-2004-ACF-ANA-NL-0003.
CFDA Number: 93.587.
Due Date for Applications: April 2, 2004, 4:30 p.m. (Eastern
Standard Time).
Summary: The Administration for Native Americans (ANA), within the
Administration for Children and Families, announces the availability of
fiscal year (FY) 2004 funds for new community-based activities under
ANA's Native Language program. Financial assistance is provided
utilizing a competitive process in accordance with the Native American
Programs Act of 1974, as amended. ANA provides financial assistance to
eligible applicants for the purpose of assisting Native Americans in
assuring the survival and continuing vitality of their languages.
Grants are provided under the following two categories: Category I
Planning Grants are used to conduct the assessment and planning needed
to identify the current status of the Native American language(s) to be
[[Page 8289]]
addressed and to establish community long-range language goals; and,
Category II Design and/or Implementation Grants are to design and/or
implement a preservation language program that will contribute to the
achievement of the community's long-range language goal(s).
The Program Areas of Interest are projects that ANA considers
supportive to Native American communities. Although eligibility for
funding is not restricted to projects of the type listed under this
program announcement, these Areas of Interest are ones which ANA sees
as particularly beneficial to the development of healthy Native
American communities.
I. Funding Opportunity Description
The Congress has recognized that the history of past policies of
the United States toward Indian and other Native American languages has
resulted in a dramatic decrease in the number of Native American
languages that have survived over the past 500 years. Consequently, the
Native American Languages Act (Title 1, Pub. L. 101-477) was enacted to
address this decline. This legislation vested the United States
government with the responsibility to work together with Native
Americans to ensure the survival of cultures and languages unique to
Native America. This law declared that it is the policy of the United
States to ``preserve, protect and promote the rights and freedom of
Native Americans to use, practice and develop Native American
languages.'' While the Congress made a significant first step in
passing this legislation in 1990, it served only as a declaration of
policy. No program initiatives were proposed, nor any funds authorized
to enact any significant programs in furtherance of this policy.
In 1992, Congressional testimony provided estimates that of the
several hundred languages that once existed; only about 150 are still
spoken or remembered today. Furthermore, only 20 are spoken by persons
of all ages, 30 are spoken by adults of all ages, about 60 are spoken
by middle-aged adults, and 45 are spoken by the most elderly. In
response to this testimony, the Congress passed the Native American
Languages Act of 1992 (the Act), Pub. L. 102-524, to assist Native
Americans in assuring the survival and continuing vitality of their
languages. Passage of the Act was an important second step in an
attempt to ensure the survival and continuation of Native languages. It
provided the foundation upon which tribal nations can rebuild their
economic strength and enhance the rich cultural diversity. The Federal
government recognizes the substantial loss of Native American languages
over the past several hundred years, and acknowledges the nature and
magnitude of the status of Native American languages will be better
defined when eligible applicants under the Act have completed language
assessments.
The Administration for Native Americans (ANA) believes that the
responsibility for achieving self-sufficiency rests with the governing
bodies of Indian Tribes, Alaska Native villages, and in the leadership
of Native American groups. This belief supports the ANA principle that
the local community and its leadership are responsible for determining
goals, setting priorities, and planning and implementing programs that
support the community's long-range goals.
Therefore, since preserving a language and ensuring its
continuation is generally one of the first steps taken toward
strengthening a group's identity; activities proposed under this
program announcement will contribute to the social development of
Native communities and significantly contribute to their efforts toward
self-sufficiency. The Administration for Native Americans recognizes
that eligible applicants must have the opportunity to develop their own
language plans, improve technical capabilities, and have access to the
necessary financial and technical resources in order to assess, plan,
develop and implement programs to assure the survival and continuing
vitality of their languages. ANA also recognizes that potential
applicants may have specialized knowledge and capabilities to address
specific language concerns at various levels. This program announcement
reflects these special needs and circumstances.
In support of the Presidential Executive Orders on Asian American
and Pacific Islanders, Community-based Alternatives for Individuals
with Disabilities, and Faith-based and Community Organizations, ANA
encourages greater participation from Hawaiian and Pacific Islander
communities, encourages Native communities to address the needs of
people with disabilities, and invites eligible faith-based and
community organizations to apply.
This program announcement will emphasize community-based, locally
designed projects. This emphasis will increase the number of grants to
local community organizations and expand the number of partnerships
among locally based non-profit organizations. ANA will accept
applications from multiple organizations in the same geographic area.
Previously, under each competitive program area, ANA accepted one
application that served or impacted a reservation, Tribe or Native
American community. The reason for this change is to expand and support
large Native American rural and urban communities that provide a
variety of services in the same geographic area. Although Tribes are
limited to three simultaneous ANA grants (one each under SEDS, Language
and Environmental programs) at any one time, this clarification allows
other community based organizations to apply for ANA funding, provided
the objectives and activities do not duplicate currently funded
projects serving the same geographic area.
In response to this announcement, ANA encourages Native American
tribes and organizational leaders to propose, coordinate and implement
community-based projects to meet the needs of its community members and
develop options and opportunities for future generations.
The Program Areas of Interest are projects that ANA considers
supportive to Native American communities. Although eligibility for
funding is not restricted to projects of the type listed under this
program announcement, these Areas of Interest are ones which ANA sees
as particularly beneficial to the development and preservation of
Native American languages.
Financial assistance under the Native Language program is provided
utilizing a competitive process in accordance with the Native American
Programs Act of 1974, as amended.
This program is authorized by U.S. Code Citation 42 U.S.C. 2991 et
seq. 1974, the Native Americans Programs Act.
ANA Administrative Policies: Applicants must comply with the
following ANA Administrative Policies:
An applicant must provide a 20% non-federal
match of the approved project costs. Applications originating from
American Samoa, Guam, or the Commonwealth of the Northern Mariana
Islands are covered under section 501(d) of Public Law 95-134, as
amended (48 U.S.C. 1469a), under which HHS waives any requirement for
matching funds under $200,000 (including in-kind contributions).
An application from a Tribe, Alaska Native
Village or Native American organization must be from the governing
body.
A non-profit organization submitting an
application must submit proof of its non-profit status at the time of
submission. The non-profit agency can accomplish this by providing: (i)
A
[[Page 8290]]
reference to the applicant organization's listing in the Internal
Revenue Service's (IRS) most recent list of tax-exempt organizations
described in the IRS Code; or (ii) a copy of the currently valid IRS
tax exemption certificate; or (iii) a statement from a State taxing
body, State Attorney General, or other appropriate State official
certifying that the applicant organization has a non-profit status and
none of the net earnings accrue to any private shareholders or
individuals; or (iv) a certified copy of the organization's certificate
of incorporation or similar document that clearly establishes non-
profit status; or (v) any of the items in the subparagraphs immediately
above for a State or national parent organization and a statement
signed by the parent organization that the applicant organization is a
local non-profit affiliate. Organizations incorporating in American
Samoa are cautioned that the Samoan government relies exclusively upon
IRS determination of non-profit status; therefore, articles of
incorporation approved by the Samoan government do not establish non-
profit status for the purpose of ANA eligibility.
If the applicant, other than a Tribe or an
Alaska Native Village government, is proposing a project benefiting
Native Americans or Native Alaskans, or both, it must provide assurance
that it's duly elected or appointed board of directors is
representative of the community to be served. To establish compliance,
an applicant should provide supporting documentation and assurance that
it's duly elected or appointed board of directors is majority Native
American.
Applicants must describe how the proposed
project objectives and activities relate to a locally determined
strategy.
Proposed projects must consider the maximum use
of all available community-based resources.
Proposed projects must present a strategy to
overcome the challenges that hinder movement toward self-sufficiency in
the community.
Applicants proposing an Economic Development
project should address the project's viability. A business plan, if
applicable, must be included to describe the project's feasibility,
cash flow, and approach for the implementation and marketing of the
business.
ANA will not accept applications from tribal
components, which are tribally authorized divisions of a larger tribe,
which are not approved by the governing body of the tribe.
An applicant can have only one active ANA Native
Language grant operating at any given time.
ANA funds short-term projects not programs.
Projects must have definitive goals and objectives that will be
achieved by the end of the project period. All projects funded by ANA
must be completed, or self-sustaining, or supported by other than ANA
funding at the end of the project period.
Definitions: Program specific terms and concepts are defined and
should be used as a guide in writing and submitting the proposed
project. The program areas of interest in this program announcement are
based on the following definitions:
Authorized Representative: The person or person(s) authorized by
Tribal or Organizational resolution to execute documents and other
actions required by outside agencies.
Budget Period: The interval of time into which the project period
is divided for budgetary or funding purposes, and for which a grant is
made. A budget period usually lasts one year in a multi-year project
period.
Community: A group of people residing in the same geographic area
that can apply their own cultural and socio-economic values in
implementing ANA's program objectives and goals. In discussing the
applicant's community, the following information should be provided:
(1) A description of the population segment within the community to be
served or impacted; (2) the size of the community; (3) geographic
description or location, including the boundaries of the community; (4)
demographic data on the target population; and (5) the relationship of
the community to any larger group or tribe.
Community Involvement: How the community participated in the
development of the proposed project, how the community will be involved
during the project implementation and after the project is completed.
Evidence of community involvement can include, but is not limited to,
certified petitions, public meeting minutes, surveys, needs
assessments, newsletters, special meetings, public Council meetings,
public committee meetings, public hearings, and annual meetings with
representatives from the community. The applicant should document the
community's support of the proposed project. Applications from National
and Regional Indian and Native organizations should clearly demonstrate
a need for the project, explain how the project originated, identify
the beneficiaries, and describe and relate the actual project benefits
to the community and organization. National Indian and Native
organizations should also identify their membership and specifically
discuss how the organization operates and impacts Native American
people and communities.
Completed Project: A project funded by ANA is finished, or is self-
sustaining, or funded by other than ANA funds, and the results and
outcomes are achieved by the end of the project period.
Consortia--Tribe/Village: A group of Tribes or villages that join
together either for long-term purposes or for the purpose of an ANA
project. Applicant must identify Consortia membership. The Consortia
applicant must be the recipient of the funds. A Consortia applicant
must be an ``eligible entity'' as defined by this Program Announcement
and the ANA regulations. Consortia applicants should include
documentation (a resolution adopted pursuant to the organization's
established procedures and signed by an authorized representative) from
all consortia members supporting the ANA application. An application
from a consortium should have goals and objectives that will create
positive impacts and outcomes in the communities of its members. ANA
will not fund activities by a consortium of tribes which duplicates
activities for which member Tribes also receives funding from ANA. The
consortium application should identify the role and responsibility of
each participating Consortia member and a copy of the consortia legal
agreement or Memoranda of Agreement to support the proposed project.
Construction: The initial building of a facility.
Core Administration: Salaries and other expenses for those
functions that support the applicant's organization as a whole or for
purposes that are unrelated to the actual management or implementation
of the ANA project. However, salaries and activities that are clearly
related to the ANA project are eligible for grant funding.
Economic Development: Involves the promotion of the physical,
commercial, technological, industrial, and/or agricultural capacities
necessary for a sustainable local community. Economic development
includes activities and actions that develop sustainable, stable, and
diversified private sector local economies. For example, initiatives
that support employment options, business opportunities, development
and formation of a community's economic infrastructure, laws and
policies that result in the creation of businesses and employment
options and opportunities that provide for the foundation of healthy
communities and strong families.
[[Page 8291]]
Equipment: Tangible, non-expendable personal property, including
exempt property, charged directly to the award having a useful life of
more than one year and an acquisition cost of $5,000 or more per unit.
However, consistent with recipient policy, lower limits may be
established.
Governance: Involves assistance to tribal and Alaska Native village
government leaders to increase their ability to execute local control
and decision-making over their resources.
Implementation Plan: The guidebook the applicant will use in
meeting the results and benefits expected for the project. The
Implementation Plan provides detailed descriptions of how, when, where,
by whom and why activities are proposed for the project and is
complemented and condensed by the Objective Work Plan.
In-kind Contributions: In-kind contributions are property or
services which benefit a federally assisted project or program and
which are contributed by the grantee, non-Federal third parties without
charge to the grantee, or a cost-type contractor under the grant
agreement. Any proposed In-kind match must meet the applicable
requirements found in 45 CFR parts 74 and 92.
Letter of Commitment: A third party statement to document the
intent to provide specific in-kind contributions or cash to support the
applicant. The Letter of Commitment must state the dollar amount (if
applicable), the length of time the commitment will be honored, and the
conditions under which the organization will support the proposed ANA
project. If a dollar amount is included, the amount must be based on
market and historical rates charged and paid. The resources to be
committed may be human, natural, physical, or financial, and may
include other Federal and non-Federal resources. For example, a notice
of award from another Federal agency committing $200,000 in
construction funding to complement a proposed ANA funded pre-
construction activity is evidence of a commitment. Statements about
resources which have been committed to support a proposed project made
in the application without supporting documentation will be
disregarded.
Leveraged Resources: The total dollar value of all non-ANA
resources that are committed to a proposed ANA project and are
supported by documentation that exceed the 20% non-federal match
required for an ANA grant. Such resources may include any natural,
financial, and physical resources available within the tribe,
organization, or community to assist in the successful completion of
the project. An example would be a written letter of commitment from an
organization that agrees to provide a supportive action, product, and
service, human or financial contribution that will add to the potential
success of the project.
Multi-purpose Organization: A community-based corporation whose
charter specifies that the community designates the Board of Directors
and/or officers of the organization through an elective procedure and
that the organization functions in several different areas of concern
to the members of the local Native American community. These areas are
specified in the by-laws and/or policies adopted by the organization.
They may include, but need not be limited to, economic, artistic,
cultural, and recreational activities, and the delivery of human
services such as day care, education, and training.
Multi-year Project: Encompasses a single theme and requires more
than 12 or 17 months to complete. A multi-year project affords the
applicant an opportunity to develop and address more complex and in-
depth strategies that cannot be completed in one year. A multi-year
project is a series of related objectives with activities presented in
chronological order over a two or three year period. Prior to funding
the second or third year, of a multi-year grant, ANA will require
verification and support documentation from the Grantee that objectives
and outcomes proposed in the preceding year were accomplished.
Applicants proposing multi-year projects must complete and submit an
Objective Work Plan (OWP) and budget with narrative for each project
year, and fully describe objectives to be accomplished, outcomes to be
achieved, and the results and benefits to determine the successful
outcomes of each budget period. ANA will review the quarterly and
annual reports of grantees to determine if the grantee is meeting its
goals, objectives and activities identified in the OWP.
Objective(s): Specific outcomes or results to be achieved within
the proposed project period that are specified in the Objective Work
Plan. Completion of objectives must result in specific, measurable,
outcomes that would benefit the community and directly contribute to
the achievement of the stated community goals. Applicants should relate
their proposed project objectives to outcomes that support the
community's long-range goals.
Partnerships: Agreements between two or more parties that will
support the development and implementation of the proposed project.
Partnerships include other faith-based or community-based organizations
or associations, Tribes, federal and state agencies and private or non-
profit organizations, which may include faith-based organizations.
Performance Indicators: Measurement descriptions used to identify
the outcomes or results of the project. Outcomes or results must be
measurable to determine that the project has achieved its desired
objective and can be independently verified through monitoring and
evaluation.
Real Property: Land, including land improvements, structures, and
appurtenances thereto, excluding movable machinery and equipment.
Renovation or Alteration: The work required to change the interior
arrangements or other physical characteristics of an existing facility,
or install equipment so that it may be more effectively used for the
project. Alteration and renovation may include work referred to as
improvements, conversion, rehabilitation, remodeling, or modernization,
but is distinguished from construction.
Resolution: Applicants are required to include a current signed
Resolution (a formal decision voted on by the official governing body)
in support of the project for the entire project period. The Resolution
should indicate who is authorized to sign documents and negotiate on
behalf of the Tribe or organization. The Resolution should indicate
that the community was involved in the project planning process, and
indicate the specific dollar amount of any non-federal matching funds
(if applicable).
Sustainable Project: A sustainable project is an on-going program
or service that can be maintained without additional ANA funds.
Self-Sufficiency: The ability to generate resources to meet a
community's needs in a sustainable manner. A community's progress
toward self-sufficiency is based on its efforts to plan, organize, and
direct resources in a comprehensive manner that is consistent with its
established long-range goals. For a community to be self sufficient, it
must have local access to, control of, and coordination of services and
programs that safeguard the health, well being, and culture of the
people that reside and work in the community.
Social Development: Investment in human and social capital for
advancing the well being of members of the Native American community
served. Social development is the action taken to support the health,
education, culture,
[[Page 8292]]
and employment options that expand an individual's capabilities and
opportunities, and that promote social inclusion and combat social
ills. Please note that this announcement is divided into two program
areas. The first program area is Native Language Preservation and
Maintenance (Category I Planning Grant) and the second program area is
Native Language Preservation and Maintenance (Category II: Design and/
or Implementation Grants). Information on the second program area
immediately follows section VIII of program area one.
Program Area 1
Native Language Preservation and Maintenance (Category I Planning
Grant): The purpose of a Planning Grant is to conduct an assessment and
to develop the plan needed to describe the current status of the
language(s) to be addressed and to establish community long-range
goal(s) to ensure its survival. Program Area of Interest:
Data collection, compilation, organization and
description of current language status through a ``formal'' method
(e.g., work performed by a linguist, and/or a language survey conducted
by community members) or an ``informal'' method (e.g., a community
consensus of the language status based on elders, tribal scholars, and/
or other community members).
II. Award Information
Funding Instrument Type: Grant.
Anticipated Total Program Area 1 Funding: $1,000,000.
Anticipated Number of Awards: 10-15.
Average Projected Award Amount: $25,000 to $100,000.
Length of Project Period: 12 months.
Ceiling on Amount of Individual Awards: $100,000. An application
that exceeds the upper value of the dollar range specified will be
considered ``non-responsive'' and be returned to the applicant without
further review.
Floor of Individual Award Amounts: $25,000.
III. Eligibility Information
1. Eligible Applicants
Federally recognized Indian Tribes;
Consortia of Indian Tribes;
Incorporated non-Federally recognized Tribes;
Incorporated non-profit multi-purpose community-
based Indian organizations;
Urban Indian Centers;
National or regional incorporated non-profit
Native American organizations with Native American community-specific
objectives;
Alaska Native villages, as defined in the Alaska
Native Claims Settlement Act (ANSCA) and/or non-profit village
consortia;
Incorporated non-profit Alaska Native multi-purpose
community based organizations;
Non-profit Alaska Native Regional Corporations/
Associations in Alaska with village specific projects;
Non-profit Native organizations in Alaska with
village specific projects;
Public and non-profit private agencies serving
Native Hawaiians;
Public and non-profit private agencies serving
native peoples from Guam, American Samoa, or the Commonwealth of the
Northern Mariana Islands (the populations served may be located on
these islands or in the continental United States);
Tribally-controlled Community Colleges, Tribally-
controlled Post-Secondary Vocational Institutions, and colleges and
universities located in Hawaii, Guam, American Samoa or the
Commonwealth of the Northern Mariana Islands which serve Native
peoples; and
Non-profit Alaska Native community entities or
Tribal governing bodies (Indian Reorganization Act or Traditional
Councils) as recognized by the Bureau of Indian Affairs.
Organizations in Palau are no longer eligible for assistance from
ANA. (Legal authority: 48 U.S.C 1931)
Additional Information on Eligibility: Please refer to section I
``Funding Opportunity Description'' to review general ANA
Administrative Policies for any applicable statutory policies
pertaining to application eligibility.
In support of the Presidential Executive Orders on Asian American
and Pacific Islanders, Community-based Alternatives for Individuals
with Disabilities, and Faith-based and Community Organizations, ANA
encourages greater participation from Hawaiian and Pacific Islander
communities, encourages Native communities to address the needs of
people with disabilities, and invites eligible faith-based and
community organizations to apply. This program announcement will
emphasize community-based, locally designed projects. This emphasis
will increase the number of grants to local community organizations and
expand the number of partnerships among locally based non-profit
organizations. ANA will accept applications from multiple organizations
in the same geographic area. Previously, under each competitive program
area, ANA accepted one application that served or impacted a
reservation, Tribe or Native American community. The reason for this
change is to expand and support large Native American rural and urban
communities that provide a variety of services in the same geographic
area. Although Tribes are limited to three simultaneous ANA grants
(SEDS, Language and Environmental) at any one time, this clarification
allows other community based organizations to apply for ANA funding,
provided the objectives and activities do not duplicate currently
funded projects serving the same geographic area.
Proof of Non-Profit Status: Any non-profit organization submitting
an application must submit proof of its non-profit status in its
application at the time of submission. The non-profit agency can
accomplish this by providing:
A reference to the applicant organization's
listing in the Internal Revenue Service's (IRS) most recent list of
tax-exempt organizations described in the IRS Code; or
A copy of the currently valid IRS tax exemption
certificate; or
A statement from a State taxing body, State
Attorney General, or other appropriate State official certifying that
the applicant organization has a non-profit status and none of the net
earnings accrue to any private shareholders or individuals; or
A certified copy of the organization's
certificate of incorporation or similar document that clearly
establishes non-profit status; or
Any of the items in the subparagraphs
immediately above for a State or national parent organization and a
statement signed by the parent organization that the applicant
organization is a local non-profit affiliate.
Resolution: Applicants are required to include a current signed
Resolution (a formal decision voted on by the official governing body)
in support of the project for the entire project period. The Resolution
must indicate who is authorized to sign documents and negotiate on
behalf of the Tribe or organization. The Resolution should indicate
that the community was involved in the project planning process, and
indicate the specific dollar amount of any non-federal matching funds
(if applicable).
2. Cost Sharing or Matching
Grantees must provide at least 20 percent of the total approved
cost of the project. The total approved cost of the project is the sum
of the ANA share and the non-federal share. The required match can be
computed by dividing
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total Federal funds by 80 percent for total project costs then
subtracting the Federal portion. The remainder is the required match.
Therefore, a project requesting $100,000 in Federal funds (per budget
period) must provide a match of at least $ 25,000 ($100,000/80% = $125,
000-$100,000 = $25,000) which is 20% total approved project cost.
Grantees will be held accountable for commitments of non-Federal
resources even if over the amount of the required match. Failure to
provide the non-federal share match will result in the disallowance of
Federal match. Applications that fail to include the required amount of
cost-sharing will be considered non-responsive and will not be eligible
for funding under this announcement. A request for a waiver of the non-
Federal share requirement may be submitted in accordance with 45 CFR
1336.50(b) (3) of the Native American Program regulations. Applications
originating from American Samoa, Guam, or the Commonwealth of the
Northern Mariana Islands are covered under section 501(d) of Public Law
95-134, as amended (48 U.S.C. 1469a) under which HHS waives any
requirement for matching funds under $200,000 (including in-kind
contributions). For ANA grants under this announcement there is no
match required for these insular areas.
3. Other (If Applicable)
DUNS Number: On June 27, 2003, the Office of Management and Budget
published in the Federal Register a new Federal policy applicable to
all Federal grant applicants after giving notice in the Federal
Register on June 27, 2002 and opportunity for public comment. The
policy requires all Federal grant applicants to provide a Dun and
Bradstreet Data Universal Numbering System (DUNS) number when applying
for Federal grants or cooperative agreements on or after October 1,
2003. The DUNS number will be required whether an applicant is
submitting a paper application or using the government-wide electronic
portal (http://www.Grants.Gov). A DUNS number will be required for every
application for a new award or renewal/continuation of an award,
including applications or plans under mandatory grant programs,
submitted on or after October 1, 2003. A DUNS number may be acquired at
no cost by calling the dedicated toll-free DUNS number request line on
1-866-705-5711 or you may request a number on-line at http://www.dnb.com
An application that exceeds the $100,000 will be considered ``non-
responsive'' and be returned to the applicant without further review.
Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for
funding under this announcement.
IV. Application and Submission Information
1. Address To Request Application Package
The ANA regional Training and Technical Assistance providers at:
Region I: AL, AR, CT, DC, DE, FL, GA, IA, IL, IN, KS, KY, LA, MA, MD,
ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NY, OH, OK, PA, RI, SC, SD, TN,
TX, VA, VT, WI, W.VA.
Native American Management Services, Inc., 6858 Old Dominion Drive,
Suite 302, McLean, Virginia 22101, Toll Free: 888-221-9686, (703) 821-
2226 x-234, Fax: (703) 821-3680, Kendra King-Bowes, Project Manager, E-
mail: kking@namsinc.org, http://www.anaeastern.org.
Region II: AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY.
ACKCO, Inc., 2214 N. Central, Suite 250, Phoenix, Arizona 85004,
Toll Free: 800-525-2859, (602) 253-9211, Fax (602) 253-9135, Theron
Wauneka, Project Manager, E-mail: theron.wauneka@ackco.com,
http://www.anawestern.com.
Region III: Alaska.
Native American Management Services, Inc., 11723 Old Glenn Highway,
Suite 201, Eagle River, Alaska 99577, Toll Free 877-770-6230, (907)
694.5711, Fax (907) 694.5775, P.J. Bell, Project Manager, E-mail:
pjbell@gci.net, http://www.anaalaska.org.
Region IV: American Samoa (AS), Guam, HI, Commonwealth of Northern
Mariana Islands (CNMI).
Council for Native Hawaiian Advancement, 33 South King Street,
Suite 513, Honolulu, Hawaii 96813, Toll-Free 800-709-2642, (808) 521-
5011, Fax: (808) 521-4111, Jade Danner, Project Manager, E-Mail:
jade@hawaiiancouncil.org, http://www.anapacific.org.
2. Content and Form of Submission
Please refer to section I ``Funding Opportunity Description'' to
review general ANA Administrative Policies for any applicable statutory
policies pertaining to application content and form.
Application Submission: An original and two copies of the complete
application are required. The original copy must include all required
forms, certifications, assurances, and appendices, be signed by an
authorized representative, have original signatures, and be submitted
unbound. The two additional copies of the complete application must
include all required forms, certifications, assurances, and appendices
and must also be submitted unbound. Applicants have the option of
omitting from the application copies (not the original) specific salary
rates or amounts for individuals specified in the application budget. A
complete application for assistance under this Program Announcement
consists of Three Parts. Part One is the SF 424, Required Government
Forms, and other required documentation. Part Two of the application is
the project substance of the application. This section of the
application may not exceed 45 pages. Part Three of the application is
the Appendix. This section of the application may not exceed 20 pages
(the exception to this 20 page limit applies only to projects that
require, if relevant to the project, a Business Plan or any Third-Party
Agreements).
Electronic Submission: While ACF does have the capability to
receive program announcement applications electronically through
Grants.gov, electronic submission of applications will not be available
for this particular announcement. There are required application
form(s) specific to ANA that have not yet received clearance from
Grants.gov. While electronic submission of applications may be
available in the next fiscal year for this program, no electronic
submission of applications will be accepted for this announcement this
year as they would be missing those required ANA forms and be
considered incomplete.
Organization and Preparation of Application: Due to the intensity
and pace of the application review and evaluation process, ANA strongly
recommends applicants organize, label, and insert required information
in accordance with Part One, Part Two and Part Three as presented
below. The application should begin with the information requested in
Part One. Utilizing this format will insure all information submitted
to support an applicant's request for funding is thoroughly reviewed.
Deviation from this suggested format may reduce the applicant's ability
to receive maximum points, which are directly related to ANA's funding
review decisions.
ANA Application Format: This format applies to all applicant
prepared documents submitted in response to this announcement. All
pages submitted
[[Page 8294]]
(including Government Forms, certifications and assurances) should be
numbered consecutively (for example, the first page of the application
should be labeled as page one). The paper size shall be 8\1/2\ x 11
inches. Application pages must be numbered, line spacing shall be a
space and a half (1.5 line-spacing), printed only on one side, and have
a half-inch margin on all sides of the paper (Note: the 1.5 line-
spacing does not apply to the Project Abstract Form, Letters of
Commitment, the Table of Contents, and the Objective Work Plans). The
font size should be no smaller than 12-point and the font type shall be
Times New Roman.
Forms and Assurances: The project description should include all
the information requirements described in the specific evaluation
criteria outlined in the program announcement under Part V. In addition
to the project description, the applicant needs to complete all the
standard forms required for making applications for awards under this
announcement. Applicants requesting financial assistance for non-
construction projects must file the Standard Form 424B, ``Assurances:
Non-Construction Programs.'' Applicants must sign and return the
Standard Form 424B with their applications. Applicants must provide a
certification regarding lobbying when applying for an award in excess
of $100,000. Applicants must sign and return the certification with
their applications. Applicants must disclose lobbying activities on the
Standard Form LLL when applying for an award in excess of $100,000.
Applicants who have used non-Federal funds for lobbying activities in
connection with receiving assistance under this announcement shall
complete a disclosure form, if applicable, with their applications. The
forms (Forms 424, 424A-B; and Certifications may be found at:
http://www.acf.hhs.gov/programs/ofs/forms.htm. Fill out Standard Forms 424 and
424A and the associated certifications and assurances based on the
instructions on the forms.
Survey: Private, non-profit organizations are encouraged to submit
with their applications the survey located under ``Grant Related
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant
Applicants'' at http://www.acf.hhs.gov/programs/ofs/forms.htm. (OMB No. 1890-
0014 exp. 1/31/06).
3. Submission Date and Time
The closing time and date for receipt of applications is 4:30 p.m.
(Eastern Standard Time) on April 2, 2004. Mailed or hand-delivered
applications received after 4:30 p.m. on the closing date will be
classified as late.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if received on or before the deadline time and date
at the U.S. Department of Health and Human Services, Administration for
Children and Families, Office of Grants Management, Division of
Discretionary Grants, 370 L'Enfant Promenade, SW., Washington, DC
20447. This address must appear on the envelope/package containing the
application with the note ``Attention: Lois B. Hodge''. Applicants are
cautioned that express/overnight mail services do not always deliver as
agreed.
Hand-delivered applications shall be considered as meeting an
announced deadline if received on or before the deadline date, between
the hours of 8 a.m. to 4:30 p.m., EST, Monday through Friday (excluding
Federal holidays). Applications may be delivered to the U.S. Department
of Health and Human Services, Administration for Children and Families,
Office of Grants Management, Division of Discretionary Grants, ACF Mail
Room, Second Floor Loading Dock, Aerospace Center, 901 D Street, SW.,
Washington, DC 20024. This address must appear on the envelope/package
containing the application with the note ``Attention: Lois B. Hodge''.
Applicants are cautioned that express/overnight mail services do not
always deliver as agreed.
Late Applications: Applications that do not meet the Deadline
criteria above will be considered late applications. ACF shall notify
each late applicant that its application will not be considered in the
current competition.
Extension of Deadline: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur,
when there are widespread disruptions of mail service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms: All requirements for submission are due on or
before the deadline date.
Part One.--Federal Forms and Other Required Documents
------------------------------------------------------------------------
Content and location of part
Part One must include the following: one required forms,
certifications and documents
------------------------------------------------------------------------
SF 424, SF 424 A, and SF 424B.......... http://www.acf.hhs.gov/programs/
ofs/forms.htm.
Table of Contents...................... Applicant must include a table
of contents that accurately
identifies the page number and
where the information can be
located. Table of Contents
does not count against
application page limit.
Project Abstract....................... ANA Form: OMB Clearance Number
0980-0204.
http://www.acf.hhs.gov/programs/
ana.
Proof of Non-Profit Status............. As described in this
announcement under Section
``Other Eligibility
Information''.
Resolution............................. Information for submission can
be found in the Program
Announcement Section ``Other
Eligibility Information''.
Documentation that the Board of As described in this
Directors is majority Native American, announcement under ``ANA
if applicant is other than a tribe or Administrative Policies''.
Alaska Native Village government..
Audit Letter........................... A Certified Public Accountant's
``Independent Auditors' Report
on Financial Statement.'' This
is usually only a two to three
page document. (This
requirement applies only to
applicants with annual
expenditures of $300,000 or
more of federal funds).
Applicant must also include
that portion of the audit
document that identifies all
other federal sources of
funding.
Indirect Cost Agreement................ Organizations and Tribes must
submit a current indirect cost
agreement (if claiming in-
direct costs) that aligns with
the approved ANA project
period. The In-direct Cost
Agreement must identify the
individual components and
percentages that make up the
indirect cost rate.
[[Page 8295]]
Non-Federal Share of Waiver Request, A request for a waiver of the
per 45 CFR 1336.50(b). non-Federal share requirement
may be submitted in accordance
with 45 CFR 1336.50(b) (3) of
the Native American Program
regulations. (if applicable).
Certification regarding Lobbying May be found at http://www.acf.hhs.gov/
Disclosure of Lobbying Activities--SF programs/ofs/forms.htm.
LLL.
Certification regarding Maintenance of May be found at http://www.acf.hhs.gov/
Effort. programs/ofs/forms.htm.
Environmental Tobacco Smoke May be found at http://
Certification. www.acf.hhs.gov/programs/ofs/
forms.htm.
------------------------------------------------------------------------
Part Two.--Application Review Criteria
------------------------------------------------------------------------
Application Review Criteria--
Part two--proposed project This section may not exceed 45
pages
------------------------------------------------------------------------
Criteria One (5 pts)................... Introduction and Project
Summary/Project Abstract.
Criteria Two (20 pts).................. Objectives and Need for
Assistance.
Criteria Three (25 pts)................ Approach: Include an Objective
Work Plan (OWP) form for each
12 months of a project period.
(Only one form is necessary
for a 17-month project
period).
Criteria Four (20 pts)................. Organizational Capacity.
Criteria Five (20 pts)................. Results or Benefits Expected.
Criteria Six (10 pts).................. Budget and Budget Justification
Summary/Cost Effectiveness.
------------------------------------------------------------------------
Part Three.--Appendix
------------------------------------------------------------------------
Appendix
------------------------------------------------------------------------
Part Three--Support Documentation. This section may not exceed 20
pages. Part Three includes only
supplemental information or
required support documentation that
addresses the applicant's capacity
to carry out and fulfill the
proposed project. These items
include: letters of agreement with
cooperating entities, in-kind
commitment and support letters,
business plans, and a summary of
the Third Party Agreements. Do not
include books, videotapes, studies
or published reports and articles,
as they will not be made available
to the reviewers, or be returned to
the applicant.
------------------------------------------------------------------------
Additional Forms: Private-non-profit organizations may submit with
their applications the additional survey located under ``Grant Related
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant
Applicants''.
----------------------------------------------------------------------------------------------------------------
What to submit Required content Required form or format When to submit
----------------------------------------------------------------------------------------------------------------
Survey for Private, Non-Profit Per required form..... May be found on http:// By application due
Grant Applicants. http://www.acf.hhs.gov/programs/ date.
ofs/form.htm.
----------------------------------------------------------------------------------------------------------------
4. Intergovernmental Review
Applications are not subject to Executive Order 12372.
5. Funding Restrictions
ANA does not fund:
Activities in support of litigation against the
United States Government that are unallowable under OMB Circulars A-87
and A-122.
ANA has a policy of not funding duplicative
projects or allowing any one community to receive a disproportionate
share of the funds available for award. When making decisions on awards
of grants the Agency will consider whether the project is essentially
identical or similar, in whole or significant part, to projects in the
same community previously funded or being funded under the same
competition. The Agency will also consider whether the grantee is
already receiving funding for a SEDS, Language, or Environmental
project from ANA. The Agency will also take into account in making
funding decisions whether a proposed project would require funding on
indefinite or recurring basis. This determination will be made after it
is determined whether the application meets the requirements for
eligibility as set forth in 45 CFR part 1336, subpart C, but before
funding decisions are complete.
Projects in which a grantee would provide
training and/or technical assistance (T/TA) to other tribes or Native
American organizations that are otherwise eligible to apply for ANA
funding. However, ANA will fund T/TA requested by a grantee for its own
use or for its members' use (as in the case of a consortium), when the
T/TA is necessary to carry out project objectives.
The purchase of real property or construction
because those activities are not authorized by the Native American
Programs Act of 1974, as amended.
Objectives or activities to support core
administration activities of an organization. However, functions and
activities that are clearly project related are eligible for grant
funding. Under Alaska SEDS projects, ANA will consider funding core
administrative capacity building projects at the village government
level if the village does not have governing systems in place.
Costs associated with fund raising, including
financial campaigns, endowment drives, solicitation of gifts and
bequests, and similar expenses incurred solely to raise capital or
obtain
[[Page 8296]]
contributions are unallowable under an ANA grant award.
Major renovation or alteration because those
activities are not authorized under the Native American Programs Act of
1974, as amended.
Projects originated and designed by consultants
who provide a major role for themselves and are not members of the
applicant organization, Tribe, or village.
Project activities that do not further the three
interrelated ANA goals of economic development or social development or
governance, or meet the purpose of this program announcement.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide a complete original
and two copies of the application with all required forms and signed by
the authorized representative. The Application must be received at the
address below by 4:30 p.m. Eastern Standard Time on or before the
closing date. Applications should be mailed to: U.S. Department of
Health and Human Services, Administration for Children and Families,
Office of Grants Management, Division of Discretionary Grants,
``Attention: Lois B. Hodge'', 370 L'Enfant Promenade, SW., Washington,
DC 20447.
For Hand-Delivery: An Applicant must deliver a complete original
and two copies of the application with all required forms and signed by
the authorized representative. Applications shall be considered as
meeting an announced deadline if received on or before the deadline
date, between the hours of 8 a.m. to 4:30 p.m., EST, Monday through
Friday (excluding Federal holidays). Applications may be delivered to
the U.S. Department of Health and Human Services, Administration for
Children and Families, Office of Grants Management, Division of
Discretionary Grants, ACF Mail Room, Second Floor Loading Dock,
Aerospace Center, 901 D Street, SW., Washington, DC 20024. This address
must appear on the envelope/package containing the application with the
note ``Attention: Lois B. Hodge''. Applicants are cautioned that
express/overnight mail services do not always deliver as agreed.
V. Application Review Information
1. Criteria
Instructions: ACF Uniform Project Description (UPD)
The UPD text should be used as general guidance in the development
of projects. However, the specific ANA application submission format to
be used in response to this announcement is located in section IV
Application and Submission Information.
Purpose: The Project Description is a major area by which an
application is evaluated and ranked in competition with other
applications for financial assistance. The Project Description should
be concise and complete and should address the activity for which
Federal funds are being requested. Supporting documents should be
included if they present information clearly and succinctly. In
preparing your Project Description, all information requested through
each specific evaluation criteria should be provided. ANA uses this and
other information to make funding decisions. It is important,
therefore, that this information be included in the application.
General Instructions: ANA is particularly interested in specific
factual information and statements of measurable goals and performance
indicators in quantitative terms. Project descriptions are evaluated on
a basis of substance, not length. Extensive exhibits are not required.
Cross-referencing should be used rather than repetition. Supporting
information that does not directly pertain to an integral part of the
grant-funded activity should be placed in the appendix. The application
narrative should be in a 12-pitch font. A table of contents and an
executive summary should be included. Each page should be numbered
sequentially, including attachments or appendices. Please do not
include books, videotapes or published reports because they are not
easily reproduced, are inaccessible to the reviewers, and will not be
returned to the applicant.
Introduction: Applicants are required to submit a full Project
Description and shall prepare this portion of the grant application in
accordance with the following instructions and the specified evaluation
criteria. The introduction provides a broad overview of the Project,
and the information provided under each evaluation criteria expands and
clarifies the project program-specific activities and information that
reviewers will need to assess the proposed project.
Project Summary: Provide a summary of the Project Description (a
page or less) with reference to the funding request.
Objectives and Need for Assistance: Clearly identify the physical,
economic, social, financial, institutional, and/or other problem(s)
requiring a solution. The need for assistance must be demonstrated and
the principal and subordinate objectives of the project must be clearly
stated; supporting documentation, such as letters of support and
testimonials from concerned interests other than the applicant, may be
included. Any relevant data based on planning studies should be
included or referred to in the endnotes/footnotes. Incorporate
demographic data and participant/beneficiary information, as needed. In
developing the Project Description, the applicant should provide
information on the total range of projects currently being conducted
and supported (or to be initiated) to ensure they are within the scope
of the program announcement.
Results or Benefits Expected: Identify the results and benefits to
be derived by the community and its members. For example, applicants
are encouraged to describe the qualitative and quantitative data
collected, how this data will measure progress towards the stated
results or benefits, and how performance indicators under economic and
social development and governance projects can be monitored, evaluated
and verified.
Approach: Outline a plan of action that describes the scope and
detail of how the proposed work will be accomplished. Account for all
functions or activities identified in the application. Cite factors,
which might accelerate or decelerate the work and state your reason for
taking the proposed approach rather than others. Describe any unusual
features of the project such as design or technological innovations,
reductions in cost or time, extraordinary social and community
involvement or ease of project replication by other tribes and Native
organizations. List organizations, cooperating entities, consultants,
or other key individuals who will work on the project along with a
short description of the nature of their effort or contribution.
Provide quantitative monthly or quarterly projections of the
accomplishments to be achieved for each function or activity in such
terms as the number of people served and the number of activities
accomplished. Examples of these activities would be the number of
businesses started or expanded, the number of jobs created or retained,
the number of people trained, the number of youth, couples or families
assisted or the number elders participating in the activity during that
reporting period. When accomplishments cannot be quantified by activity
or function, list them in chronological order to show the dates and
schedule of accomplishments. List organizations, cooperating entities,
consultants, or other key individuals who will work on the project, as
well as a short description of the nature of their effort or
contribution.
[[Page 8297]]
Organizational Profiles: Provide information on the applicant
organization(s) and cooperating partners with organizational charts,
financial statements, audit reports or statements from CPA/Licensed
Public Accountants, Employer Identification Numbers, names of bond
carriers, contact persons and telephone numbers, child care licenses
and other documentation of professional accreditation, information on
compliance with Federal/State/local government standards, documentation
of experience in the program area, and other pertinent information. Any
non-profit organization submitting an application must submit proof of
its non-profit status in its application at the time of submission.
Third-Party Agreements: Include written agreements between grantees
and sub grantees or subcontractors or other cooperating entities. These
agreements must detail scope of work to be performed, work schedules,
remuneration, and other terms and conditions that structure or define
the relationship.
Budget and Budget Justification: Provide line item detail and
detailed calculations for each budget object class identified on the
Budget Information form. Detailed calculations must include estimation
methods, quantities, unit costs, and other similar quantitative detail
sufficient for the calculation to be duplicated. The detailed budget
must also include a breakout by the funding sources identified in Block
15 of the SF-424. Provide a narrative budget justification that
describes how the categorical costs are derived. Discuss the necessity,
reasonableness, and allow-ability of the proposed costs.
Additional Information: The following are requests for additional
information that need to be included in the application: Any non-profit
organization submitting an application must submit proof of its non-
profit status in the application at the time of submission. The non-
profit organization shall submit one of the following (i) a reference
to the applicant organization's listing in the Internal Revenue
Service's (IRS) most recent list of tax-exempt organizations described
in the IRS Code; or (ii) a copy of the currently valid IRS tax
exemption certificate; or (iii) a statement from a State taxing body,
State Attorney General, or other appropriate State official certifying
that the applicant organization has a non-profit status and none of the
net earnings accrue to any private shareholders or individuals; or (iv)
a certified copy of the organization's certificate of incorporation or
similar document that clearly establishes non-profit status; or (v) any
of the items in the subparagraphs immediately above for a State or
national parent organization and a statement signed by the parent
organization that the applicant organization is a local non-profit
affiliate. Organizations incorporating in American Samoa are cautioned
that the Samoan government relies exclusively upon IRS determinations
of non-profit status; therefore, articles of incorporation approved by
the Samoan government do not establish non-profit status for the
purpose of ANA program eligibility.
General: The following guidelines are for preparing the budget and
budget justification. Both Federal and non-Federal resources shall be
detailed and justified in the budget and narrative justification. For
purposes of preparing the budget and budget justification, ``Federal
resources'' refers only to the ACF grant for which you are applying.
Non-Federal resources are all other Federal and non-Federal resources.
It is suggested that budget amounts and computations be presented in a
columnar format: First column, object class categories; second column,
Federal budget; next column(s), non-Federal budget(s); and last column,
total budget. The budget justification should be a narrative.
Personnel: The description of the costs of
employee salaries and wages. Identify the project director or principal
investigator, if known. For each staff person, provide the title, time
commitment to the project (in months), or time commitment to the
project (as a percentage or full-time equivalent), annual salary, grant
salary, wage rates, etc. Do not include the costs of consultants or
personnel costs of delegate agencies or of specific project(s) or
businesses to be financed by the applicant.
Fringe Benefits: Costs of employee fringe
benefits unless treated as part of an approved indirect cost rate.
Provide a breakdown of the amounts and percentages that comprise fringe
benefit costs such as health insurance, FICA, retirement insurance,
taxes, etc.
Travel: Costs of project-related travel by
employees of the applicant organization (does not include costs of
consultant travel). Justification: For each trip, show the total number
of traveler(s), travel destination, duration of trip, per diem, mileage
allowances, if privately owned vehicles will be used, and other
transportation costs and subsistence allowances. Travel costs for key
staff to attend ACF-sponsored workshops should be detailed in the
budget.
Equipment: Equipment means an article of
nonexpendable, tangible personal property having a useful life of more
than one year and an acquisition cost, which equals or exceeds the
lesser of (a) the capitalization level established by the organization
for the financial statement purposes, or (b) $5,000. (Note: Acquisition
cost means the net invoice unit price of an item of equipment,
including the cost of any modifications, attachments, accessories, or
auxiliary apparatus necessary to make it usable for the purpose for
which it is acquired. Ancillary charges, such as taxes, duty,
protective in-transit insurance, freight, and installation shall be
included in or excluded from acquisition cost in accordance with the
organization's regular written accounting practices.). Justification:
For each type of equipment requested, provide a description of the
equipment, the cost per unit, the number of units, the total cost, and
a plan for use on the project, as well as use or disposal of the
equipment after the project ends. An applicant organization that uses
its own definition for equipment should provide a copy of its policy or
section of its policy, which includes the equipment definition.
Supplies: Costs of all tangible personal
property other than that included under the Equipment category.
Justification: Specify general categories of supplies and their costs.
Show computations and provide other information that supports the
amount requested.
Contractual: Costs of all contracts for services
and goods except for those, which belong under other categories such as
equipment, supplies, construction, etc. Third-party evaluation
contracts (if applicable) and contracts with secondary recipient
organizations, including delegate agencies and specific project(s) or
businesses to be financed by the applicant, should be included under
this category. Justification: All procurement transactions shall be
conducted in a manner to provide, to the maximum extent practical, open
and free competition. Recipients and sub-recipients, other than States
that are required to use Part 92 procedures, must justify any
anticipated procurement action that is expected to be awarded without
competition (sole source) and exceed the simplified acquisition
threshold fixed at 41 U.S.C. 403(11) (currently set at $100,000.).
Recipients may be required to make available to ANA pre-award review
and procurement documents, such as request for proposals or invitations
for bids, independent cost estimates, etc. Note: Whenever the applicant
intends to
[[Page 8298]]
delegate part of the project to another agency, the applicant must
provide a detailed budget and budget narrative for each delegate
agency, by agency title, along with the required supporting information
referred to in these instructions.
Other: Enter the total of all other costs. Such
costs, where applicable and appropriate, may include but are not
limited to insurance, food, medical and dental costs (noncontractual),
professional services costs, space and equipment rentals, printing and
publication, computer use, training costs, such as tuition and
stipends, staff development costs, and administrative costs.
Justification: Provide computations, a narrative description, and a
justification for each cost under this category.
Indirect Charges: Total amount of indirect
costs. This category should be used only when the applicant currently
has an indirect cost rate approved by the Department of the Interior,
Department of Labor, the Department of Health and Human Services (HHS),
or other Federal agency. Justification: An applicant that will charge
indirect costs to the grant must enclose a copy of the current rate
agreement. If the applicant organization is in the process of initially
developing or renegotiating a rate, it should immediately upon
notification that an award will be made, develop a tentative indirect
cost rate proposal based on its most recently completed fiscal year in
accordance with the principles set forth in the cognizant agency's
guidelines for establishing indirect cost rates, and submit it to the
cognizant agency. Applicants awaiting approval of their indirect cost
proposals may also request indirect costs. It should be noted that when
an indirect cost rate is requested, those costs included in the
indirect cost pool should not also be charged as direct costs to the
grant. Also, if the applicant is requesting a rate which is less than
what is allowed under the program, the authorized representative of the
applicant organization must submit a signed acknowledgement that the
applicant is accepting a lower rate than allowed.
Program Income: The estimated amount of income,
if any, expected to be generated from this project. Justification:
Describe the nature, source, and anticipated use of program income in
the budget or refer to the pages in the application, which contain this
information.
Non-Federal Resources: Amounts of non-Federal
resources that will be used to support the project as identified in
Block 15 of the SF-424. Justification: The firm commitment of these
resources must be documented and submitted with the application in
order to be given credit in the review process. A detailed budget must
be prepared for each budget period.
Total Direct Charges, Total Indirect Charges,
and Total Project Costs
Evaluation Criteria: ANA
Approach (25 Points). The Applicant's narrative should be clear and
concise. The applicant should provide a detailed project description
with goals and objectives. It should discuss the project strategy and
implementation plan over the project period. Applicant should describe
the project strategy using the Objective Work Plan (OWP). In the OWP,
the applicant should identify the project objectives, time frames,
proposed activities, outcomes, and evaluation activity, as well as the
individuals responsible for completing the objectives and performing
the activities. Applicant should summarize how the project description,
objective(s), approach, strategy and implementation plan are inter-
related. The applicant should also include the names and activities of
any organizations, consultants, or other key individuals who will
contribute to the project.
The applicant should discuss the planning and/or consultation
efforts undertaken, and the proposed objectives and activities that
reflect the language needs of the local community. The applicant
explains how elders and other community members are involved in the
development of the language goals and strategies.
The Applicant should discuss any Leveraged Resources (see
Definitions) used to strengthen and broaden the impact of the proposed
project. The Applicant should discuss commitments and contributions
from other entities will enhance the project. Applicant should provide
``Letters of Commitment'' that identify the time, dollar amount, and
activity to be accomplished through partnerships. Applicants should
discuss the relationship of non-ANA funded activities to those
objectives and activities that will be funded with ANA grant funds.
(Letters of Commitment are included in the Appendix).
Objectives and Need for Assistance (20 Points). Applicant should
show a clear relationship between the proposed project, the strategy
and community's long-range goals. The need for assistance should
clearly identify the physical, economic, social, financial,
governmental, and institutional challenges and problem(s) requiring a
solution that supports the funding request. Describe the community (see
Definitions) to be affected by the project and the community
involvement in the project. The Applicant should describe the
community's long-range goals, and the community planning process and
how the project supports these goals. Discuss the geographic location
of the project and where the project and grant will be administered.
Applications from National American Indian and Native American
organizations must clearly demonstrate a need for the project, explain
how the project originated, and discuss the community-based program
delivery strategy of the project, identify and describe the intended
beneficiaries, describe and relate the actual project benefits to the
community and organization, and describe a community-based program
delivery system. National Indian and Native organizations should
describe their membership and define how the organization operates, and
demonstrates native community and/or Tribal government support for the
project. The type of community served will determine the type of
documentation necessary.
The applicant fully describes the status of Native American
language(s) in the community. Since obtaining this data may be part of
the planning grant application being reviewed, applicants can meet this
requirement by explaining their current language status and providing a
detailed description of any circumstances or barriers, which have
prevented the collection of community language data. If documentation
exists, describe it in terms of current language status.
Applicants should discuss and present objectives and goals to be
achieved and evaluated at the end of each budget period. Proposed
project objectives support the identified need and should be
measurable.
Organizational Profile (20 Points). Provide information on the
management structure of the Applicant and the organizational
relationships with its cooperating partners. Include organizational
charts that indicate how the proposed project will fit in the existing
structure. Describe the applicant's capabilities such as the
administrative structure, and its ability to administer a project of
the proposed scope and its capacity to fulfill the implementation plan.
If the applicant proposes to enter into a partnership arrangement
with a school, college or university, documentation of this commitment
must be included in the application.
[[Page 8299]]
Applicants are required to affirm that they will credit the
Administration for Native Americans, and reference the ANA funded
project on any audio, video, and/or printed materials developed in
whole or in part with ANA funds.
Applicants should list all current sources of federal funding, the
agency, purpose, amount, and provide the most recent certified signed
audit letter for the organization to be included in Part One of the
application. If the applicant has audit exceptions, these issues should
be addressed.
Applicants should provide ``staffing and position data'' to include
a proposed staffing pattern for the project where the applicant
highlights the new project and staff. Positions discussed in this
section must match the positions identified in the Objective Work Plan
and in the proposed budget. Note: Applicants are strongly encouraged to
give preference to qualified Native Americans in hiring project staff
and in contracting services under an approved ANA grant. Applicant
should provide a paragraph of the duties and skills required for the
proposed staff and a paragraph on qualifications and experience of
current staff. Full position descriptions are required to be submitted
and included in the Appendix. Applicant should explain how the current
and future staff will manage the proposed project. Brief biographies of
key positions or individuals should be included.
Results or Benefits Expected (20 Points). In this section the
applicant should discuss the ``Performance Indicators'' (see
Definitions) and the benefits expected as a result of this project.
Performance indicators identify qualitative and quantitative data
directly associated with the project. Each applicant should submit five
indicators to support the applicant's project. Three performance
indicators should be selected from the list below. Each grantee is
required to develop two additional indicators specific to the project
that directly support the goals and objectives. For each performance
indicator selected the applicant should discuss the relevance of the
data, the method for collecting the data, and the evaluation process.
Performance indicators will be reported to ANA in the grantee's
quarterly report. For Category I applications, three of the five
performance indicators required, will be selected from the following
list: (1) The type(s) of assessments used; (2) the number of community
meetings held to engage the public; (3) the number of communities
surveyed; (4) the number of surveys distributed and number returned;
(5) identify methods of assessment used; and (6) the number of
children, youth, families or elders involved.
The applicant will indicate how it will measure the success of the
separate project components and the project as a whole. The applicant
should describe how the success of the project would be evaluated and
verified by an independent program monitoring and evaluation team.
Applicant should provide a narrative on the specific performance
indicators that can be analyzed, measured, monitored, and evaluated.
Relate these performance indicators to the project goals, objectives,
and outcomes. Project outcomes support the identified need and should
be measurable.
Budget and Budget Justification/Cost Effectiveness (10 Points).
Budget and Budget Justification: An applicant must submit an itemized
budget detailing the applicant's Federal and non-Federal share and
citing source(s) of funding. A budget narrative describing the line
item budget should be included. The budget should include a line item
justification for each Object Class Category listed under Section B--
``Budget Categories'' of the ``Budget Information-Non Construction
Programs on the SF 424A form. The budget should include the necessary
details to facilitate the determination of allowable costs and the
relevance of these costs to the proposed project.
Applicant should briefly explain its operational budget and any
additional anticipated funding (including unique financial
circumstances, with potential impact on the project such as upcoming
monetary or land settlements), and how the proposed project fits in the
overall budget.
The non-federal budget share should identify the source and be
supported by letters of commitment. Letters of commitment (see
Definitions) are binding when they specifically state the nature, the
amount, and conditions under which another agency or organization will
support a project funded with ANA funds. These resources may be human,
natural, or financial, and may include other Federal and non-Federal
resources. For example, a letter from another Federal agency or
foundation pledging a commitment of $200,000 in construction funding to
complement proposed ANA funded pre-construction activity is evidence of
a firm funding commitment. Statements that additional funding will be
sought from other specific sources are not considered a binding
commitment of outside resources. Letters of Support merely express
another organization's endorsement of a proposed project. Support
letters are not binding commitment letters. They do not factually
establish the authenticity of other resources and do not offer or bind
specific resources to the project.
If an applicant plans to charge or otherwise seek credit for
indirect costs in its ANA application, a current copy of its Indirect
Cost Rate Agreement should be included in the application, with all
cost broken down by category so ANA reviewers can determine what is
included in the indirect cost pool. Applicants that do not submit a
current Indirect Cost Rate Agreement, may not be able to claim the
allowable cost, may have the grant award amount reduced, or result in a
delay in grant award.
Applicants are strongly encouraged to include sufficient funds for
principal representatives, such as the chief financial officer or
project director from the applicant organization to travel to one ANA
post-award grant training and technical assistance workshop. This
expenditure is allowable for new grant recipients and optional for
grantees that have had previous ANA grant awards, and will be
negotiated upon award. Applicants may also include costs to travel to
an ANA grantee conference.
Cost Effectiveness: This criterion reflects ANA's concern with
ensuring that the expenditure of its limited resources yields the
greatest benefit possible in achieving the preservation of Native
American languages. Applicants demonstrate this by: summarizing
partnerships and the efficient use of leveraged resources; explaining
the impact on the identified community through measurable project
outcomes; and presenting a project that is completed, or self-
sustaining or supported by other than ANA funds by the end of the
project period.
Introduction and Project Summary/Project Abstract (5 Points). Using
the ANA Project Abstract, the applicant should provide a Project
Introduction. The Introduction will provide the reader an overview and
some details of the proposed project. This is where the project is
introduced to the peer review panel. Identify the name of the
applicant, location of the community to be served by the proposed
project, the project activities, amount requested, amount of matching
funds to be provided, the length of time required to accomplish the
project, and the outcomes or outputs to be achieved.
2. Review and Selection Process
Initial Screening: Each application submitted under this program
announcement will undergo a pre-
[[Page 8300]]
review screening to determine if (a) the application was received by
the Program Announcement closing date; (b) the application was
submitted in accordance with Section IV, ``Application and Submission
Information''; (c) the applicant is eligible for funding in accordance
with Section III of this program announcement; (d) the applicant has
submitted the proper support documentation such as proof of non-profit
status, resolutions, and required government forms; (e) an authorized
representative has signed the application; and (f) applicant has a DUNS
number. An application that fails to meet one of the above elements
will be determined to be incomplete and excluded from the competitive
review process. Applicants, with incomplete applications, will be
notified by mail within 30 business days from the closing date of this
program announcement. ANA staff cannot respond to requests for
information regarding funding decisions prior to the official applicant
notification. After the Commissioner has made decisions on all
applications, unsuccessful applicants will be notified in writing
within 90 days. If pertinent, the notification will present the
application weaknesses identified during the review process. Applicants
are not ranked based on general financial need. Applicants, who are
initially excluded from competition because of ineligibility, may
appeal the decision. Applicants may also appeal an ANA decision that an
applicant's proposed activities are ineligible for funding
consideration. The appeals process is stated in the final rule
published in the Federal Register on August 19, 1996 (61 FR 42817 and
45 CFR part 1336, subpart C).
Competitive Review Process: Applications that pass the initial
screening process will be analyzed, evaluated and rated by an
independent review panel on the basis of the evaluation criteria
specified below. The evaluation criteria were designed to analyze and
assess the quality of a proposed community-based project, the
likelihood of its success, and the ability to monitor and evaluate
community impact and long-term results. The evaluation criteria and
analysis are closely related and are wholly considered in judging the
overall quality of an application. In addition, the evaluation criteria
will standardize the review of each application and distribute the
number of points more equitably. Applications will be evaluated in
accordance with the program announcement criteria and ANA's program
areas of interest. A determination will be made as to whether the
proposed project is an effective use of federal funds.
Application Review Criteria: ANA has expanded the review criteria
to allow for a more equitable distribution of points during the
application review and competition process. The use of the six criteria
distributes the number of points more equitably. Based on the ACF
Uniform Project Description, ANA's criteria categories are Project
Introduction; Objectives and Need for Assistance; Project Approach;
Organizational Capacity; Results and Benefits Expected; and Budget and
Budget Narrative.
As non-Federal reviewers will be used, applicants have the option
of omitting from the application copies (not original) specific salary
rates or amounts for individuals specified in the application budget
and Social Security Numbers, if otherwise required for individuals. The
copies may include summary salary information.
Application Consideration: The Commissioner's funding decision is
based on: an analysis of the application by the review panel, panel
review scores and comments; an analysis by ANA staff and review of
previous ANA grant award performance (such as timely reporting and
successful grant close-out); comments of State and Federal agencies
having contract and grant performance related information; and other
interested parties. The Commissioner makes grant awards consistent with
the purpose of the Native American Programs Act (NAPA), all relevant
statutory and regulatory requirements, this program announcement, and
the availability of appropriated funds. The Commissioner reserves the
right to award more, or less, than the funds described or under such
circumstances as may be deemed to be in the best interest of the
federal government. Applicants may be required to reduce the scope of
projects based on the amount of approved award.
VI. Award Administration Information
1. Award Notice
Approximately 120 days after the application due date, the
successful applicants will be notified by mail through the issuance of
a Financial Assistance Award document which will set forth the amount
of funds granted, the terms and conditions of the grant, the effective
date of the grant, the budget period for which initial support will be
given, the non-Federal share to be provided and the total project
period for which support is contemplated. The Financial Assistance
Award will be signed by the Grants Officer and sent to the applicants
Authorizing Official.
Organizations whose applications will not be funded will be
notified in writing.
2. Administrative and National Policy Requirements
45 CFR part 74, 45 CFR part 92, 45 CFR part 1336, subpart C, and 42
U.S.C. 2991 et seq.--Native American Programs Act of 1974.
Paperwork Reduction Act of 1995 (Pub. L. 104-13): Public reporting
burden for this collection of information is estimated to average 120
hours per response, including the time for reviewing instructions,
gathering and maintaining the data needed and reviewing the collection
information. The project description is approved under OMB control
number 0970-0139 which expires 3/31/04. The Survey on Ensuring Equal
Opportunity for Applicants form is approved under OMB control number
1890-0014 which expires 1/31/06.
3. Reporting Requirements
Programmatic Reports: Quarterly.
Financial Reports: Quarterly.
Special Reporting Requirements: An original and two copies of each
performance report and financial status report must be submitted to the
Grants Officer. Failure to submit these reports when required will mean
the grantee is non-compliant with the terms and conditions of the grant
award and subject to administrative action or termination. Performance
reports are submitted 30 days after each quarter (3-month intervals) of
the budget period. The final performance report, due 90 days after the
project period end date, shall cover grantee performance during the
entire project period. All grantees shall use the SF 269 (Long Form) to
report the status of funds. Financial Status Reports are submitted 30
days after each quarter (3-month intervals) of the budget period. The
final report shall be due 90 days after the end of the project period.
VII. Agency Contacts
Program Office Contact: ANA Applicant Help Desk, 370 L'Enfant
Promenade, SW., Aerospace Building 8th Floor-West, Washington, DC
20447-0002, Telephone: 202-690-7776 or toll-free at 1-877-922-9262, E-
mail: ana@acf.hhs.gov.
Grants Management Office Contact: Lois B. Hodge, 370 L'Enfant
Promenade, SW., Aerospace Building 8th Floor-West, Washington, DC
20447-0002,
[[Page 8301]]
Telephone: (202) 401-2344, E-mail: Lhodge@acf.dhhs.gov.
VIII. Other Information
Training and Technical Assistance: All potential ANA applicants are
eligible to receive training and technical assistance in the Native
Language program area. Prospective applicants should check ANA's Web
site for training and technical assistance dates and locations, or
contact the ANA Help Desk at 1-877-922-9262. Due to the new application
and program additions and modifications, ANA strongly encourages all
prospective applicants to participate in free pre-application training.
Program Area 2
Native Language Preservation and Maintenance (Category II: Design and/
or Implementation Grants)
The purposes of Design and/or Implementation Grants are so Tribes
or communities may design and/or implement a language program to
achieve their long-range goal(s) and to accommodate the Tribe or
community in reaching their long-term language goal(s).
Program Areas of Interest under Category II include:
Projects that produce culturally relevant
printed stories for children on mental and physical disabilities using
the Native language of the community.
Establish and/or support of a community language
project to bring older and younger Native Americans together to
facilitate and encourage the teaching of Native American language
skills from one generation to another;
Establish and/or support training projects to
teach Native American languages or to serve as interpreters or
translators of Native languages;
Projects that develop, print, and/or disseminate
materials to be used for the teaching and enhancement of Native
American languages;
Projects that implement an immersion model,
mentor, or incorporate distance learning for the teaching of the Native
language.
Projects to distribute or broadcast Native
languages;
Establish and/or support training projects to
produce or participate in, television, radio or other media forms, to
be broadcast in Native American languages;
Projects that compile, transcribe and perform
analysis of oral testimony in order to record and preserve the
language; and,
Project that purchase specialized equipment
(including audio and video recording equipment, computers, and
software) necessary to achieve the project objectives. The applicant
must fully justify the need for this equipment and explain how it will
be used to achieve the project objectives.
II. Award Information
Funding Instrument Type: Grant.
Anticipated Total Program Area 2 Funding: $1,000,000.
Anticipated Number of Awards: 10-20.
Average Projected Award Amount: $25,000 to $175,000.
Length of Project Period: 12, 17, 24, or 36 months.
Ceiling on Amount of Individual Awards: $175,000.
An application that exceeds the upper value of the dollar range
specified will be considered ``non-responsive'' and be returned to the
applicant without further review.
Floor Amount: $25,000.
III. Eligibility Information
1. Eligible Applicants
Federally recognized Indian Tribes;
Consortia of Indian Tribes;
Incorporated non-Federally recognized Tribes;
Incorporated non-profit multi-purpose community-
based Indian organizations;
Urban Indian Centers;
National or regional incorporated non-profit
Native American organizations with Native American community-specific
objectives;
Alaska Native villages, as defined in the Alaska
Native Claims Settlement Act (ANSCA) and/or non-profit village
consortia;
Incorporated non-profit Alaska Native multi-
purpose community based organizations;
Non-profit Alaska Native Regional Corporations/
Associations in Alaska with village specific projects.
Non-profit Native organizations in Alaska with
village specific projects;
Public and non-profit private agencies serving
Native Hawaiians;
Public and non-profit private agencies serving
native peoples from Guam, American Samoa, or the Commonwealth of the
Northern Mariana Islands (the populations served may be located on
these islands or in the continental United States);
Tribally-controlled Community Colleges,
Tribally-controlled Post-Secondary Vocational Institutions, and
colleges and universities located in Hawaii, Guam, American Samoa or
the Commonwealth of the Northern Mariana Islands which serve Native
peoples; and
Non-profit Alaska Native community entities or
Tribal governing bodies (Indian Reorganization Act or Traditional
Councils) as recognized by the Bureau of Indian Affairs.
Organizations in Palau are not longer eligible for assistance from
ANA. (Legal authority: 48 U.S.C 1931).
Additional Information on Eligibility: Please refer to section I
``Funding Opportunity Description'' to review general ANA
Administrative Policies for any applicable statutory policies
pertaining to application eligibility.
In support of the Presidential Executive Orders on Asian American
and Pacific Islanders, Community-Based Alternatives for Individuals
With Disabilities, and Faith-Based and Community Organizations, ANA
encourages greater participation from Hawaiian and Pacific Islander
communities, encourages Native communities to address the needs of
people with disabilities, and invites eligible faith-based and
community organizations to apply. This program announcement will
emphasize community-based, locally designed projects. This emphasis
will increase the number of grants to local community organizations and
expand the number of partnerships among locally based non-profit
organizations. ANA will accept applications from multiple organizations
in the same geographic area. Previously, under each competitive program
area, ANA accepted one application that served or impacted a
reservation, Tribe or Native American community. The reason for this
change is to expand and support large Native American rural and urban
communities that provide a variety of services in the same geographic
area. Although Tribes are limited to three simultaneous ANA grants
(SEDS, Language and Environmental) at any one time, this clarification
allows other community based organizations to apply for ANA funding,
provided the objectives and activities do not duplicate currently
funded projects serving the same geographic area.
Proof of Non-Profit Status: Any non-profit organization submitting
an application must submit proof of its non-profit status in its
application at the time of submission. The non-profit agency can
accomplish this by providing:
A reference to the applicant organization's
listing in the Internal Revenue Service's (IRS) most recent list of
tax-exempt organizations described in the IRS Code; or
A copy of the currently valid IRS tax exemption
certificate; or
[[Page 8302]]
A statement from a State taxing body, State
Attorney General, or other appropriate State official certifying that
the applicant organization has a non-profit status and none of the net
earnings accrue to any private shareholders or individuals; or
A certified copy of the organization's
certificate of incorporation or similar document that clearly
establishes non-profit status; or
any of the items in the subparagraphs
immediately above for a State or national parent organization and a
statement signed by the parent organization that the applicant
organization is a local non-profit affiliate.
Organizations incorporating in American Samoa are cautioned that
the Samoan government relies exclusively upon IRS determinations of
non-profit status; therefore, articles of incorporation approved by the
Samoan government do not establish non-profit status for the purpose of
ANA program eligibility
Resolution: Applicant is required to include a current signed
Resolution (a formal decision voted on by the official governing body)
in support of the project for the entire project period. The Resolution
must indicate who is authorized to sign documents and negotiate on
behalf of the Tribe or organization. The Resolution should indicate
that the community was involved in the project planning process, and
indicate the specific dollar amount of any non-Federal matching funds
(if applicable).
2. Cost Sharing or Matching
Grantees must provide at least 20 percent of the total approved
cost of the project. The total approved cost of the project is the sum
of the ACF share and the non-federal share. The required match can be
computed by dividing total Federal funds by 80 percent for total
project costs then subtracting the Federal portion. The remainder is
the required match. Therefore, a project requesting $100,000 in Federal
funds (per budget period) must provide a match of at least $ 25,000
($100,000/80% = $125,000 - $100,000 = $25,000). Grantees must be able
to verify commitments of the non-Federal resources. Failure to provide
the non-Federal share match will result in the disallowance of Federal
funding commitment.
Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for
funding under this announcement. A request for a waiver of the non-
Federal share requirement may be submitted in accordance with 45 CFR
1336.50(b) (3) of the Native American Program regulations. Applications
originating from American Samoa, Guam, or the Commonwealth of the
Northern Mariana Islands are covered under section 501(d) of Public Law
95-134, as amended (48 U.S.C. 1469a) under which HHS waives any
requirement for matching funds under $200,000 (including in-kind
contributions). For ANA grants under this announcement there is no
match required for these insular areas.
3. Other (If Applicable)
DUNS Number: On June 27, 2003, the Office of Management and Budget
published in the Federal Register a new Federal policy applicable to
all Federal grant applicants after giving notice in the Federal
Register on June 27, 2002 and opportunity for public comment. The
policy requires all Federal grant applicants to provide a Dun and
Bradstreet Data Universal Numbering System (DUNS) number when applying
for Federal grants or cooperative agreements on or after October 1,
2003. The DUNS number will be required whether an applicant is
submitting a paper application or using the government-wide electronic
portal (http://www.Grants.Gov). A DUNS number will be required for every
application for a new award or renewal/continuation of an award,
including applications or plans under mandatory grant programs,
submitted on or after October 1, 2003. A DUNS number may be acquired at
no cost by calling the dedicated toll-free DUNS number request line on
1-866-705-5711 or you may request a number on-line at http://www.dnb.com
.
Applicants are cautioned that the ceiling for individual awards is
$175,000. Applications exceeding the $175,000 threshold will be
returned without review.
Applications that fail to include the required amount of cost-
sharing will be considered non-responsive and will not be eligible for
funding under this announcement.
IV. Application and Submission Information
1. Address To Request Application Package
The ANA regional Training and Technical Assistance providers at:
Region I: AL, AR, CT, DC, DE, FL, GA, IA, IL, IN, KS, KY, LA, MA,
MD, ME, MI, MN, MO, MS, NC, ND, NE, NH, NJ, NY, OH, OK, PA, RI, SC, SD,
TN, TX, VA, VT, WI, W.VA.
Native American Management Services, Inc., 6858 Old Dominion Drive,
Suite 302, McLean, Virginia 22101, Toll Free: 888-221-9686, (703) 821-
2226 x-234, Fax: (703) 821-3680, Kendra King-Bowes, Project Manager, E-
mail: kking@namsinc.org, http://www.anaeastern.org.
Region II: AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY.
ACKCO, Inc., 2214 N. Central, Suite 250, Phoenix, Arizona
85004, Toll Free: 800-525.2859, (602) 253-9211, Fax (602) 253-9135,
Theron Wauneka, Project Manager, E-mail: theron.wauneka@ackco.com,
http://www.anawestern.com.
Region III: Alaska.
Native American Management Services, Inc., 11723 Old Glenn Highway,
Suite 201, Eagle River, Alaska 99577, Toll Free 877-770-6230, (907)
694-5711, Fax (907) 694-5775, P.J. Bell, Project Manager, E-mail:
pjbell@gci.net, http://www.anaalaska.org.
Region IV: American Samoa (AS), Guam, HI, Commonwealth of Northern
Mariana Islands (CNMI).
Council for Native Hawaiian Advancement, 33 South King Street,
Suite 513, Honolulu, Hawaii 96813, Toll-Free 800-709-2642, (808) 521-
5011, Fax: (808) 521-4111, Jade Danner, Project Manager, E-mail:
jade@hawaiiancouncil.org, http://www.anapacific.org.
2. Content and Form of Application Submission
Please refer to section I ``Funding Opportunity Description'' to
review general ANA Administrative Policies for any applicable statutory
policies pertaining to application content and form.
Application Submission: An original and two copies of the complete
application are required. The original copy must include all required
forms, certifications, assurances, and appendices, be signed by an
authorized representative, have original signatures, and be submitted
unbound. The two additional copies of the complete application must
include all required forms, certifications, assurances, and appendices
and must also be submitted unbound. Applicants have the option of
omitting from the application copies (not the original) specific salary
rates or amounts for individuals specified in the application budget. A
complete application for assistance under this Program Announcement
consists of Three Parts. Part One is the SF 424, Required Government
Forms, and other required documentation. Part Two of the application is
the project substance of the application. This section of the
application may not exceed 45 pages. Part Three of the application is
the
[[Page 8303]]
Appendix. This section of the application may not exceed 20 pages (the
exception to this 20 page limit applies only to projects that require,
if relevant to the project, a Business Plan or any Third-Party
Agreements).
Electronic Submission: While ACF does have the capability to
receive program announcement applications electronically through
Grants.gov, electronic submission of applications will not be available
for this particular announcement. There are required application
form(s) specific to ANA that have not yet received clearance from
Grants.gov. While electronic submission of applications may be
available in the next fiscal year for this program, no electronic
submission of applications will be accepted for this announcement this
year as they would be missing those required ANA forms and be
considered incomplete.
Organization and Preparation of Application: Due to the intensity
and pace of the application review and evaluation process, ANA strongly
recommends applicants organize, label, and insert required information
in accordance with Part One, Part Two, and Part Three as presented
below. The application should begin with the information requested in
Part One. Utilizing this format will ensure all information submitted
to support an applicant's request for funding is thoroughly reviewed.
Deviation from this suggested format may reduce the applicant's ability
to receive maximum points, which are directly related to ANA's funding
review decisions.
ANA Application Format: ANA Application Format: ANA will now
require all applications to be labeled with a Section Heading in
compliance with the format provided in the program announcement. This
format applies to all applicants submitting applications for funding.
All pages submitted (including Government Forms, certifications and
assurances) should be numbered consecutively. The paper size shall be
8\1/2\ x 11 inches, line spacing shall be a space and a half (1.5 line
spacing), printed only on one side, and have a half-inch margin on all
sides of the paper. The font size should be no smaller than 12-point
and the font type shall be Times New Roman. These requirements do not
apply to the project Abstract Form, Letters of Commitment, the Table of
Contents, and the Objective Work Plan.
Forms and Assurances: The project description should include all
the information requirements described in the specific evaluation
criteria outlined in the program announcement under Part V. In addition
to the project description, the applicant needs to complete all the
standard forms required for making applications for awards under this
announcement. Applicants requesting financial assistance for non-
construction projects must file the Standard Form 424B, ``Assurances:
Non-Construction Programs.'' Applicants must sign and return the
Standard Form 424B with their applications. Applicants must provide a
certification regarding lobbying when applying for an award in excess
of $100,000. Applicants must sign and return the certification with
their applications. Applicants must disclose lobbying activities on the
Standard Form LLL when applying for an award in excess of $100,000.
Applicants who have used non-Federal funds for lobbying activities in
connection with receiving assistance under this announcement shall
complete a disclosure form, if applicable, with their applications. The
forms (Forms 424, 424A-B; and Certifications may be found at:
http://www.acf.hhs.gov/programs/ofs/forms.htm. Fill out Standard Forms 424 and
424A and the associated certifications and assurances based on the
instructions on the forms.
Survey: Private, non-profit organizations are encouraged to submit
with their applications the survey located under ``Grant Related
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant
Applicants'' at http://www.acf.hhs.gov/programs/ofs/forms.htm. (OMB No. 1890-
0014 Exp. 1/31/06).
3. Submission Date and Time
The Application must be received at the address below by 4:30 p.m.
(Eastern Standard Time) on or before April 2, 2004.
Deadline: Mailed applications shall be considered as meeting an
announced deadline if received on or before the deadline time and date
at the U.S. Department of Health and Human Services, Administration for
Children and Families, Office of Grants Management, Division of
Discretionary Grants, 370 L'Enfant Promenade, SW., Washington, DC
20447. This address must appear on the envelope/package containing the
application with the note ``Attention: Lois B. Hodge''. Applicants are
cautioned that express/overnight mail services do not always deliver as
agreed.
Hand Delivery: The Application shall be considered as meeting an
announced deadline if received on or before the deadline date, between
the hours of 8 a.m. to 4:30 p.m., Monday through Friday (excluding
Federal holidays). Applications may be delivered to U.S. Department of
Health and Human Services, Administration for Children and Families,
Office of Grants Management, Division of Discretionary Grants, ACF Mail
Room, Second Floor Loading Dock, Aerospace Center, 901 D Street, SW.,
Washington, DC 20024. This address must appear on the envelope/package
containing the application with the note ``Attention: Lois B. Hodge''.
Applicants are cautioned that express/overnight mail services do not
always deliver as agreed.
Late Applications: Applications that do not meet the Deadline
criteria above will be considered late applications. ACF will notify
each late applicant that its application will not be considered for
review in the current competition.
Extension of Deadline: ACF may extend application deadlines when
circumstances such as acts of God (floods, hurricanes, etc.) occur,
when there are widespread disruptions of mail service. Determinations
to extend or waive deadline requirements rest with the Chief Grants
Management Officer.
Required Forms: All requirements for submission are due on or
before the Deadline date.
Part One.--Federal Forms and Other Required Documents
------------------------------------------------------------------------
Content and location of Part
Part One must include the following: One required forms,
certifications, and documents
------------------------------------------------------------------------
SF 424, SF 424A, and SF 424B.......... http://www.acf.hhs.gov/programs/
ofs/forms.htm.
Table of Contents..................... Applicant must include a table
of contents that accurately
identifies the page number and
where the information can be
located. Table of Contents
does not count against
application page limit.
Project Abstract...................... ANA Form: OMB Clearance Number
0980-0204, http://www.acf.hhs.gov/programs/ana
.
[[Page 8304]]
Proof of Non-Profit Status............ As described in this
announcement under Section
``Other Eligibility
Information''.
Resolution............................ Information for submission can
be found in the Program
Announcement Section ``Other
Eligibility Information''.
Documentation that the Board of As described in this
Directors is majority Native American, announcement under ``ANA
if applicant is other than a tribe or Administrative Policies''.
Alaska Native Village government..
Audit Letter.......................... A Certified Public Accountant's
``Independent Auditors' Report
on Financial Statement.'' This
is usually only a two to three
page document. (This
requirement applies only to
applicants with annual
expenditures of $300,000 or
more of federal funds).
Applicant must also include
that portion of the audit
document that identifies all
other federal sources of
funding.
Indirect Cost Agreement............... Organizations and Tribes must
submit a current indirect cost
agreement (if claiming
indirect costs) that aligns
with the approved ANA project
period. The Indirect Cost
Agreement must identify the
individual components and
percentages that make up the
indirect cost rate.
Non-Federal Share of Waiver Request, A request for a waiver of the
per 45 CFR 1336.50(b). non-Federal share requirement
may be submitted in accordance
with 45 CFR 1336.50(b)(3) of
the Native American Program
regulations (if applicable).
Certification regarding Lobbying May be found at http://www.acf.hhs.gov/
Disclosure of Lobbying Activities--SF programs/ofs/forms.htm.
LLL.
Certification regarding Maintenance of May be found at http://www.acf.hhs.gov/
Effort. programs/ofs/forms.htm.
Environmental Tobacco Smoke May be found at http://
Certification. www.acf.hhs.gov/programs/ofs/
forms.htm.
------------------------------------------------------------------------
Part Two--Application Review Criteria
------------------------------------------------------------------------
Application review criteria--
Part two--proposed project This section may not exceed 45
pages
------------------------------------------------------------------------
Criteria One (5 pts)................... Introduction and Project
Summary/Project Abstract.
Criteria Two (20 pts).................. Objectives and Need for
Assistance.
Criteria Three (25 pts)................ Approach: Include an Objective
Work Plan (OWP) for each year
of the project period. Only
one OWP form is needed for a
17-month project period.
Criteria Four (20 pts)................. Organizational Capacity.
Criteria Five (20 pts)................. Results or Benefits Expected.
Criteria Six (10 pts).................. Budget and Budget Justification
Summary/Cost Effectiveness.
------------------------------------------------------------------------
Part Three--Appendix
------------------------------------------------------------------------
Appendix
------------------------------------------------------------------------
Part Three--Support Documentation. This section may not exceed 20
pages. Part Three includes only
supplemental information or
required support documentation that
addresses the applicant's capacity
to carry out and fulfill the
proposed project. These items
include: letters of agreement with
cooperating entities, in-kind
commitment and support letters,
business plans, and a summary of
the Third Party Agreements. Do not
include books, videotapes, studies
or published reports and articles,
as they will not be made available
to the reviewers, or be returned to
the applicant.
------------------------------------------------------------------------
Additional Forms: Private-non-profit organizations may submit with
their applications the additional survey located under ``Grant Related
Documents and Forms'' titled ``Survey for Private, Non-Profit Grant
Applicants''.
----------------------------------------------------------------------------------------------------------------
What to submit Required content Required form or format When to submit
----------------------------------------------------------------------------------------------------------------
Survey for Private, Non-Profit Per required form..... May be found on http:// By application due
Grant Applicants. http://www.acf.hhs.gov/programs/ date.
ofs/form.htm.
----------------------------------------------------------------------------------------------------------------
4. Intergovernmental Review
Applications are not subject to Executive Order 12372.
5. Funding Restrictions
ANA does not fund:
Activities in support of litigation against the
United States Government that are unallowable under OMB Circulars A-87
and A-122.
ANA has a policy of not funding duplicative
projects or allowing any one community to receive a disproportionate
share of the funds available for award. When making decisions on awards
of grants the Agency will consider whether the project is essentially
identical or
[[Page 8305]]
similar, in whole or significant part, to projects in the same
community previously funded or being funded under the same competition.
The Agency will also consider whether the grantee is already receiving
funding for a SEDS, Language, or Environmental project from ANA. The
Agency will also take into account in making funding decisions whether
a proposed project would require funding on indefinite or recurring
basis. This determination will be made after it is determined whether
the application meets the requirements for eligibility as set forth in
45 CFR part 1336, subpart C, but before funding decisions are complete.
Projects in which a grantee would provide
training and/or technical assistance (T/TA) to other tribes or Native
American organizations that are otherwise eligible to apply for ANA
funding. However, ANA will fund T/TA requested by a grantee for its own
use or for its members' use (as in the case of a consortium), when the
T/TA is necessary to carry out project objectives.
The purchase of real property or construction
because those activities are not authorized by the Native American
Programs Act of 1974, as amended.
Objectives or activities to support core
administration activities of an organization. However, functions and
activities that are clearly project related are eligible for grant
funding. Under Alaska SEDS projects, ANA will consider funding core
administrative capacity building projects at the village government
level if the village does not have governing systems in place.
Costs associated with fund raising, including
financial campaigns, endowment drives, solicitation of gifts and
bequests, and similar expenses incurred solely to raise capital or
obtain contributions are unallowable under an ANA grant award.
Major renovation or alteration because those
activities are not authorized under the Native American Programs Act of
1974, as amended.
Projects originated and designed by consultants
who provide a major role for themselves and are not members of the
applicant organization, Tribe, or village.
Project activities that do not further the three
interrelated ANA goals of economic development or social development or
governance, or meet the purpose of this program announcement.
6. Other Submission Requirements
Submission by Mail: An Applicant must provide a complete original
and two copies of the application with all required forms and signed by
the authorized representative. The Application must be received at the
address below by 4:30 PM Eastern Standard Time on or before the closing