[Federal Register: January 17, 2007 (Volume 72, Number 10)]
[Proposed Rules]
[Page 2089-2133]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr17ja07-21]
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Part II
Postal Service
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39 CFR Part 111
New Standards for Domestic Mailing Services; Proposed Rule
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POSTAL SERVICE
39 CFR Part 111
New Standards for Domestic Mailing Services
AGENCY: Postal Service.
ACTION: Proposed rule; notice of further rulemaking.
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SUMMARY: On September 27, 2006, the Postal Service published a proposal
in the Federal Register (71 FR 56587) providing new mailing standards
to accompany the R2006-1 price change proposal currently before the
Postal Rate Commission. In this revised proposal we respond to the
comments we received, summarize our changes, and further revise the
mailing standards.
Our pricing proposal reflects changes in operations and the
marketplace and will enhance efficiency, offer more choices, and ensure
that all types of mail cover their costs. We include incentives to
create mailpieces compatible with our processing systems and to deposit
flats and parcels closer to where they are delivered.
Our proposal includes a new ``forever stamp'' to make future price
changes more convenient for consumers. The forever stamp will always
equal the First-Class Mail single piece 1-ounce letter price, without
the addition of extra postage. We also propose new shape-based prices
for First-Class Mail, with lower rates for many letter-size pieces over
1 ounce. Our proposal will make the Priority Mail flat-rate boxes a
permanent product offering, and we will add a new 1-pound pricing
option for Express Mail.
For commercial mailers we propose new sorting options to reduce the
number of trays in a mailing and new scheme preparations to give
mailers access to lower rates and to better align flat-size mail
preparation with mail processing. We also add a new automated Address
Change Service to reduce the costs associated with undeliverable-as-
addressed mail. First-Class Mail parcel mailers will have new barcode
options, and we propose new opportunities for mailers to combine
Standard Mail and Package Services parcels in the same mailing.
Periodicals mailers will have new incentives to use efficient
containers, and we revise the copalletization standards as a permanent
offering to encourage more publishers to combine mailings. We also add
new prices for the editorial portion of a mailing to give mailers of
high-editorial-content publications access to lower, destination entry
rates.
DATES: We must receive your comments on or before January 31, 2007.
ADDRESSES: Mail or deliver written comments to the Manager, Mailing
Standards, U.S. Postal Service, 475 L'Enfant Plaza SW., Room 3436,
Washington, DC 20260-3436. You may inspect and photocopy all written
comments at USPS Headquarters Library, 475 L'Enfant Plaza SW., 11th
Floor N, Washington, DC, between 9 a.m. and 4 p.m., Monday through
Friday.
FOR FURTHER INFORMATION CONTACT: Joel Walker, 202-268-7261.
SUPPLEMENTARY INFORMATION: The Postal Service's request in Docket No.
R2006-1 includes mail classification changes, new pricing structures,
and price changes for most domestic mailing services. This proposed
rule updates the revisions to Mailing Standards of the United States
Postal Service, Domestic Mail Manual (DMM) that we would adopt to
implement the R2006-1 price change proposal. We respond to comments on
our September 27, 2006, Federal Register proposal (71 FR 56587),
summarize major changes from the first proposal by class of mail and
extra service, update our summary of the entire proposal, and update
our proposed mailing standards. We invite your comments on all aspects
of our second proposal.
You can find our September proposal at http://www.usps.com/ratecase, along
with side-by-side comparisons of today's prices and those that are
currently under review by the Postal Rate Commission. We also provide
helpful information for mailers on our Web site, including frequently
asked questions, press releases, and Mailers Companion articles related
to the pricing change.
Overview
Our pricing strategy encourages an efficient mailstream to keep
postage rates stable and to keep the mail a viable alternative for
everyone. This revised proposal provides more detail to help mailers
design mailpieces compatible with our processing systems and gives our
customers the information they need to make good mailing decisions and
access the lowest rates of postage.
In early February we will publish an additional Federal Register
notice incorporating comments from this proposal to ensure mailers have
adequate time to prepare for the new standards and prices. The updated
notice will provide a comprehensive view of our proposal at least a
month before the Postal Service Governors vote on the new prices and an
early opportunity to update software and other systems.
Summary of Comments
We received comments on our mailing standards proposal from
mailers, vendors, associations, and individuals. We appreciate your
feedback. Of the 351 letters we received, 310 were similar comments on
behalf of three nonprofit organizations that mail children's books. The
other 41 comments were submitted by twenty-eight publishers, printers,
and large mailers; six mailing associations; two software vendors; two
individuals; one envelope vendor; one small-business owner; and one
Postal Service employee.
General Comments
Many commenters commended us for publishing the proposed standards
early, for planning this revised proposal and an additional notice in
February, and for communicating changes via DMM Advisory, Mailers
Companion, and other avenues.
Three commenters asked us to reformat our Federal Register proposal
to provide more context to our mailing standards and to better
highlight what we are changing. We appreciate this suggestion, and we
added more of the current DMM text to our revisions--even if that text
did not change--to provide context. We added a summary of changes to
highlight the differences between our September proposal and this
revised proposal. We also added more guidance throughout our mailing
standards to help mailers read through our document and compare it to
the current DMM.
Twelve commenters expressed concern about the timeframe for the
rate change. Five commenters requested a 120-day timeframe to prepare
software and other systems; two mailers asked for a two-year timeframe;
and one mailer asked for a minimum of 90 days. Commenters cited
concerns about the complexity of the rate case and limited resources to
make the required changes.
The Postal Service Board of Governors sets the implementation date
for the new prices and related changes. We published our mailing
standards proposal in the Federal Register early in the rate change
process to help mailers begin system planning and to allow for a
second, updated proposal. Our February notice in advance of the Board's
decision will further help mailers get ready for the change.
First-Class Mail Comments
Two commenters commended us for proposing to eliminate First-Class
Mail
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automation carrier route rates and for emphasizing 5-digit and 3-digit
preparation schemes.
Two commenters asked us to change our preparation requirements for
automation heavy letters. Our experience and testing indicate that
letter-size pieces over 3 ounces are most efficiently processed when
they are in envelopes. Self-mailer and booklet-type pieces weighing
over 3 ounces and letter-size pieces weighing over 3.5 ounces (even
when enveloped) often jam and damage our equipment, the mailpieces
themselves are damaged, and our mail processing speeds are
significantly reduced. Therefore we will retain the current
requirements.
One commenter suggested we keep the current rigidity standards for
determining nonmachinable letter-size pieces. We did not change the
definition of ``rigidity'' for letters in DMM 201.2.0. One commenter
asked for clarification on the applicable rate for a rigid letter-size
piece. A rigid First-Class Mail letter-size piece will pay the flat-
size price.
One commenter suggested a maximum weight of 3.5 ounces for all
letter-size pieces, regardless of class. We propose to change the
weight limit for all First-Class Mail letter-size pieces to 3.5 ounces.
Because the proposed rate structure does not support a piece/pound rate
for Standard Mail machinable and nonmachinable letters, we cannot
propose a 3.5-ounce limit for those pieces.
Two commenters expressed concern about customers' and employees'
ability to determine postage under the new shape-based pricing for
First-Class Mail. To ensure a smooth transition for both retail and
business mailers, we are developing an in-depth communications and
training plan to ensure both employees and customers have the knowledge
they need to determine the correct postage.
Six commenters asked us to clarify our definition of a ``full''
letter tray, and one commenter requested tolerance when trays are not
quite filled to 85 percent capacity. Vendors commonly set presort
software parameters at 85 percent capacity today, and most software
includes defaults to that setting. Because fuller trays will help
reduce costs and keep postage rates stable, we proposed this change to
signal all mailers to set their software for trays that are at least 85
percent full. Acceptance personnel will work with mailers when they
identify trays that appear less than full, as they do today, so mailers
can make adjustments on future mailings.
Ten commenters requested clarification of the no-overflow tray
option for automation letters. One commenter asked us to emphasize that
presort bureaus likely will not use the option for combined mailings.
Three commenters asked that we allow mailers to implement the no-
overflow tray option selectively within a mailing.
We have been working with software vendors to identify different
mail preparation scenarios and how presort software will handle them.
We encourage mailers to use the option by clarifying that pieces moved
back to a higher tray level will count toward the 150-piece requirement
for the qualifying rate level. We acknowledge that the option may not
be realistic in all mailing environments and emphasize that it is an
option. We have adopted the commenters' proposal to allow mailers to
selectively apply the option by 3-digit or automated area distribution
center (AADC) destinations in any single mailing, and we modified the
standards to reflect this change.
We received two comments about the forever stamp. The first
commenter agreed with the standards as proposed but asked us to change
the Domestic Mail Classification Schedule to be consistent with the
DMM. The Domestic Mail Classification Schedule is consistent with the
DMM. Forever stamps will be used like other First-Class postage stamps.
The second commenter asked us to clarify the use of forever stamps.
Forever stamps may be used on single-piece mail and may not be used for
discount mailings.
We received three comments about First-Class Mail parcels. One
commenter suggested we not require 5-digit/scheme and 3-digit
preparation. We have adopted the suggestion to make 5-digit/scheme
preparation optional to be consistent with Standard Mail parcel
preparation. A second commenter asked why we would apply a surcharge to
nonbarcoded First-Class Mail, Standard Mail, and Parcel Post parcels
while giving a discount to barcoded Media Mail, Library Mail, and Bound
Printed Matter parcels. Although the rate structures differ, we are
consistent in our objective to encourage barcodes on parcels. Whether a
customer pays a surcharge for failing to barcode a parcel or receives a
discount for applying a barcode, we are providing an incentive to
barcode parcels. A third commenter said it was not clear from the
proposal if we would process First-Class Mail parcels on the Automated
Package Processing System (APPS). If a mail processing facility has an
APPS, that facility will very likely use it to process APPS-machinable
parcels when they are not in 5-digit containers.
One commenter noted that the additional-ounce rate is not the same
for all ounce increments in our proposal. Presort bureaus will have to
separate pieces that cannot be delivery point barcoded by weight to
ensure correct postage is paid. The commenter requested we adjust the
pricing proposal by making the additional-ounce rates consistent.
The request to adjust the additional-ounce prices is outside the
scope of our mailing standards proposal. The commenter is correct that
pieces coded only with a 5-digit barcode because of, for example, an
incomplete address or missing address elements, must be separated by
ounce increment or properly documented to account for postage.
One commenter asked if we will update the rate and fee schedules
for Business Reply Mail (BRM) to include First-Class Mail flats and
parcels and Priority Mail rates above 13 ounces. The commenter asked us
to clarify the First-Class Mail BRM rate for pieces that weigh over 3.5
ounces. BRM pays the per-piece fee plus the applicable First-Class Mail
or Priority Mail rate. The rate for a letter-size piece over 3.5 ounces
is the First-Class Mail flat-size rate. The application of the proposed
fees for BRM mirror what is now in place.
Standard Mail Comments
Nineteen commenters disagreed with or made suggestions regarding
the proposed standards for flat-size mail. Most of these commenters
asked for a clearer, more objective test for flexibility to determine
whether a piece may be mailed at flat-size rates. Some commenters asked
us to better describe the amount of force used during the flexibility
test. In response to these comments we revised the standards to change
the point where pressure is applied to 1 inch from the extended outer
edge, and we added a requirement that the piece must pass the test when
extended from both ends. This new test more specifically identifies the
types of pieces that will not process efficiently on our automated flat
sorting equipment or handle efficiently in delivery. We will advise our
employees to use a steady pressure that stops short of breaking the
mailpiece or its contents. When they begin to feel resistance due to
rigidity, the pressure should be stopped at that point.
Three commenters stated that, when describing the flexibility test,
the phrase ``damage to the mailpiece'' is too subjective and could be
interpreted to mean even a crease in the binding of a
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magazine or catalog. We do not consider a crease in the binding to be
damage to the mailpiece. Generally magazines, catalogs, and similarly
bound mailpieces will meet our flexibility standards, unless they
contain rigid enclosures or attachments, or they are placed in rigid
packaging. We will instruct acceptance employees to exclude ordinary
magazines, catalogs, and similarly bound publications from the new
flexibility test. Mailers should note that boxes generally are not
acceptable for efficient flats processing and delivery and would likely
fail the flexibility test.
Several commenters asked us to clarify the uniform thickness
standard that we proposed to expand to all flat-size mail. In response
to these comments, we relaxed the current definition and redefined
``uniform thickness'' in DMM 301.1.5 to allow for a variation in
thickness up to \1/4\ inch with selvage limitations.
Three commenters were concerned that the deflection test for flimsy
automation flats might be too strict, and they asked us to clarify the
test. In response to these comments, we revised the deflection test to
allow deflection (``droop'') to within 1 inch of the extended length,
with a maximum deflection of 4 vertical inches. An 8-inch-long piece,
extended out 4 inches, could deflect down as far as 3 inches and still
be an automation-compatible flat. Pieces that fail the deflection test
still may be eligible for nonautomation flat-size rates. At this time,
the deflection test does not apply to enhanced carrier route (ECR)
flats.
To further clarify the standards for flexibility and deflection, we
are developing illustrations for the DMM that show how the tests are
applied.
Sixteen commenters requested clarification about the new Not Flat-
Machinable category of Standard Mail. We clarified the definition of a
Not Flat-Machinable piece as follows:
Not Flat-Machinable pieces are rigid, with the following
dimensions:
1. At least 4 inches high, but not more than 12 inches high.
2. At least 4 inches long, but not more than 15\3/4\ inches long.
3. At least 0.009 thick, but not more than 1\1/4\ inches thick.
(Pieces less than 5 inches long must be over \1/4\ inch thick.)
Almost all Not Flat-Machinable pieces will fall within this
definition. But Not Flat-Machinable pieces are also:
Flexible pieces that are at least 4 inches high, but not more than
12 inches high, with either of the following dimensions:
1. Over 15 inches long, but not more than 15\3/4\ inches long.
2. Over \3/4\ inches thick, but not more than 1\1/4\ inches thick.
Or nonmachinable letter-size pieces weighing more than 3.3 ounces,
unless they qualify to be mailed at automation flat-size rates.
We created a decision tree to further help mailers determine if a
piece is Not Flat-Machinable. We will publish the decision tree in the
DMM Advisory and in a new Quick Service Guide for Not Flat-Machinable
mail. The DMM Advisory message board and the Quick Service Guides are
available on Postal Explorer at pe.usps.com. You can receive DMM
Advisory updates via e-mail by sending a message to
dmmadvisory@usps.com (indicate ``subscribe'' in the subject line).
One commenter asked us to allow Bulk Parcel Return Service (BPRS)
for returns of Not Flat-Machinable pieces. BPRS is available only for
Standard Mail machinable parcels. We are not proposing to extend BPRS
to Not Flat-Machinable pieces.
One commenter noted different preparation standards for NFMs
weighing 6 ounces or more and NFMs weighing less than 6 ounces, stating
that lighter pieces would be prepared as flats. Our preparation and
labeling standards will direct NFMs to the appropriate processing
facilities. The proposed preparation of NFMs 6 ounces or more mirror
the preparation of Standard Mail machinable parcels that are
efficiently processed at BMCs. The proposed preparation of NFMs under 6
ounces mirror the preparation of Standard Mail irregular parcels that
are efficiently processed at ADCs.
One commenter noted that reconfiguring packaging is not a solution
for rigid pieces that are more than .75 inch thick. Rigid pieces and
pieces more than .75 inch thick cannot be processed efficiently on AFSM
100s. Our pricing proposal encourages mailers to reconfigure packaging
to create flexible pieces less than .75 inch thick--for example, by
redistributing contents within longer packaging.
The same commenter asked us to reassure mailers that our standards
will not change after they invest in new equipment, and asked us to
outline our plans for the NFM category of mail. We do not plan to
categorize rigid pieces as flats because these pieces negatively impact
delivery and processing operations. We will work with mailers to ensure
that their pieces can be effectively and efficiently processed and
delivered. The goal of the NFM category over time is to provide
financial incentives to create automated flats or machinable parcels.
The NFM category may be temporary if it achieves this goal.
We received 310 comments opposing the Not Flat-Machinable prices on
behalf of three organizations that mail children's books. These
commenters were concerned with the potential negative impact on the
organizations' objectives due to the rate increase. This objection to
the new rates is outside the scope of our mailing standards proposal.
We encourage mailers to reconfigure their mailpieces to meet the new
standards for automation flats.
Four commenters asked for a lower minimum weight for Standard Mail
machinable parcels. We will address their request separately from this
rate case proposal.
Two commenters noted a discrepancy at the 3-digit level between the
proposed standards for irregular parcels and the proposed standards for
Not Flat-Machinable pieces less than 6 ounces. We revised the proposal
to require 3-digit sorting for both types of pieces.
One commenter asked us to clarify the standards for bundling
parcels for destination delivery unit (DDU) entry. We require bundling
only for Standard Mail irregular parcels mailed at an ECR rate to
sequence carrier route mail in either line-of-travel or walk-sequence
order.
Two commenters asked us to keep the processing category name
``irregular parcels'' rather than change it to ``nonmachinable
parcels.'' To avoid confusion for customers, we will retain the name
``irregular parcels,'' and we made the appropriate changes throughout
the standards.
One commenter noted we referenced the wrong labeling lists for area
distribution center (ADC) and mixed ADC labeling for irregular parcels.
We appreciate this comment. We corrected the labeling standards to
reference labeling lists L603 and L604.
As we summarized in First-Class Mail, six commenters asked for
clarification on our definition of a ``full'' letter tray, and one
commenter requested some tolerance when trays are not quite filled to
85 percent capacity. Vendors commonly set presort software parameters
at 85 percent capacity today, and most software includes defaults to
that setting. Because fuller trays will help reduce costs and keep
postage rates stable, we proposed this change to signal all mailers to
set their software for trays that are 85 percent full. Acceptance
personnel will continue to work with mailers when they identify trays
that appear less than full, as they do today, so adjustments can be
made on future mailings.
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Also as summarized in First-Class Mail, 10 commenters requested
clarification of the no-overflow tray option for automation letters.
One commenter asked us to emphasize that presort bureaus likely will
not use the option for combined mailings. Three commenters asked that
we allow mailers to implement the no-overflow tray option selectively
within a mailing.
We have been working with software vendors to identify different
mail preparation scenarios and how presort software will handle them.
We encourage mailers to use the option by clarifying that pieces moved
back to a higher tray level will count toward the 150-piece requirement
for the qualifying rate level. We acknowledge that the option may not
be realistic in all mailing environments and emphasize that it is an
option. We have adopted the commenters' proposal to allow mailers to
selectively apply the option by 3-digit or AADC destinations in any
single mailing, and we modified the standards to reflect this change.
One commenter asked us to allow full tray preparation for ECR
letters to all 5-digit destinations, and for pieces weighing over 3
ounces. In response to this comment, we simplified the standards to
require the same tray preparation for all automation-compatible,
barcoded pieces up to 3 ounces, regardless of ZIP Code destination. We
retained the 3-ounce weight limit because our experience and testing
show that heavier pieces processed sequentially will slow our
processing operations.
Another commenter expressed concern about allowing mailers to drop
ship ECR letters to DDUs, because we would likely backhaul this mail to
upstream processing facilities. We eliminated the DDU entry discount
for Standard Mail letters because we often do backhaul this mail. We
retained a destination sectional center facility (DSCF) entry discount
for local mailers of small quantities and for letters with simplified
addresses.
One commenter requested that the Postal Service not process
enhanced carrier route saturation (ECRWSS) flats on automated equipment
and that we should not apply the flexibility, rectangular, and uniform
thickness standards to ECRWSS flats. As a reminder, current standards
require most mailpieces up to \1/4\ inch thick to be rectangular,
including ECRWSS flats. Also, most pieces mailed at ECRWSS rates are
not rigid and would meet the revised uniform thickness standards that
allow up to \1/4\ inch variation in thickness. Nonrectangular, rigid,
or lumpy pieces generally are more problematic for our delivery
operations. Therefore, we are retaining similar physical standards for
all flat-size mailpieces.
Periodicals Comments
Two commenters objected to the $0.85 Outside-County container rate,
stating that it was too expensive for many mailers. This objection to
the new rate structure is outside the scope of our mailing standards
proposal.
Two commenters asked us to clarify how the Outside-County container
rate is applied. We revised the standards in DMM 707.1.1.3 and
707.1.2.3 to clarify how the $0.85 rate applies to sacks, trays, and
pallets of Periodicals mail.
Two commenters objected to the application of the Outside-County
container rate to containers of mixed class or mixed In-County and
Outside-County pieces. The commenters would like us to prorate the
charge to reflect only the percentage of Periodicals Outside-County
mail in that mixed container. For example, if a sack contained 50
percent In-County mail and 50 percent Outside-County mail, the mailer
would pay half of the $0.85 charge for that sack.
The container rate will help us cover our costs for handling
Outside-County Periodicals mail. Our intent is to improve efficiency
and alleviate pressure on Periodicals processing costs. We note that
the container rate is an integral part of the new Periodicals pricing;
we mitigated the price increase of the piece and pound rates to allow
for the addition of the Outside-County container rate. To avoid
imposing the Outside-County pricing structure on In-County Periodicals
mail, we revised the standards to exempt carrier route, 5-digit carrier
routes, and 5-digit/scheme containers of mixed In-County and Outside-
County pieces from the container charge.
Four commenters objected to the options we proposed for paying the
Outside-County container rate in a comailing environment. Initially we
proposed that consolidators report the charge on one publisher's Form
3541, or report and pay on one consolidated statement, Form 3541-C.
Three commenters asked us to allow a consolidator to prorate the
container charge on each individual postage statement. The commenters
felt that this method would most accurately allot the appropriate
charge to each mailer and would avoid a situation where the
consolidator must pay the charge and bill mailers after the mailing is
entered. One commenter noted possible ramifications for sales taxes.
We added a third option to allow consolidators to prorate the
container charge on each postage statement in the pool if they
electronically submit their qualification report using Mail.dat. We
provide the new standards and all options for calculating and paying
the Outside-County container charge in DMM 707.2.2.7 and 707.16.4.
Two commenters asked us to clarify our standards for Periodicals
automation flats. The standards for Periodicals automation flats are
essentially unchanged. We reorganized the current UFSM 1000 criteria
into the Periodicals standards in the DMM to reflect that this
alternative preparation for automation flats is still available for
Periodicals mail. This alternative allows Periodicals mailers to
continue to claim automation rates based on the current UFSM 1000
criteria. We clarified the standards in DMM 707.25.3.1 to specify that
they are an exception to the standards in DMM 301.3.3 for Periodicals
flat-size mail.
One commenter asked us to expand and clarify the standards for
polywrap seam placement on Periodicals mail. While we are not changing
the standards for seam placement, we simplified and clarified the
polywrap standards for all types of automation-rate flats, including
Periodicals flats, in a Federal Register notice on January 5, 2007 (72
FR 468).
One commenter requested new mailing standards to allow comailing of
mixed-class mail. We note the commenter's request, and we will provide
the new standards in a separate rulemaking. Comailing of mixed-class
mail is outside the scope of this proposal.
Package Services Comments
Three commenters opposed eliminating the single-piece Bound Printed
Matter (BPM) rate for retail customers. Our proposal is designed to
simplify options at the retail counter. Mailers still may use Express
Mail, Priority Mail, Parcel Post, and Media Mail services in any post
office. BPM is essentially a bulk service, and customers can mail
residual pieces at nonpresorted BPM rates using PC Postage, meter
postage, and adhesive stamps. Mailers can deposit nonpresorted BPM
pieces in a collection box or with their letter carrier.
Priority Mail Comments
Two commenters supported our overall efforts to align prices with
costs but expressed concern that dimensional-weight pricing may be too
complex for some customers. Dimensional weighting is an industry-wide
practice used by
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UPS, FedEx, DHL, and other postal administrations such as Canada Post
and Australia Post. Many mailers are generally familiar with
dimensional weighting. Retail customers can bring Priority Mail parcels
to any post office and (if necessary) we will weigh, measure, and
compute postage for them. Our Point of Service (POS) terminals will
determine whether to base the postage on the actual weight or the
dimensional weight of the piece and will calculate the correct price.
One commenter suggested that we clarify what we mean by ``rounding
off'' and ``rounding up'' when determining dimensional-weight pricing.
We appreciate this suggestion and added references in the Priority Mail
standards to the ``Rounding Numerical Values'' information in DMM
604.8.0.
One commenter expressed concern that dimensional-weight pricing
will add complexity to retail transactions, especially in smaller post
offices that lack computerized scales and terminals. We are developing
a comprehensive communications and training plan to ensure all
employees can efficiently determine postage for Priority Mail.
Extra Services Comments
Two commenters stated that the proposed structure for Confirm
eliminates the unlimited use option and, although the fee declines with
volume, mailers who use Confirm the most will pay the highest increase.
This objection to the new rate structure is outside the scope of our
mailing standards proposal.
One commenter asked us to explain how we would implement the new
Confirm prices and how we would give credit for existing subscriptions.
We are considering options to provide full value for customers
currently participating in Confirm. Alternatives include
``grandfathering'' current prices and subscriptions until their
scheduled expirations, or terminating current subscriptions and
crediting forward the full value of any remaining time and unused scans
associated with those subscriptions.
Addressing Comments
We received two comments encouraging us to adopt move update
requirements for other than First-Class Mail to improve address quality
and reduce undeliverable-as-addressed mail. We will continue to tighten
address quality standards, but expanding the move update requirements
is not a part of this proposal.
Several commenters asked that we move the proposed ZIP+4
requirements for all letters and flats out of the rate case proposal
and handle them in a separate rulemaking. We wanted to provide advance
notice but will provide details in a separate rulemaking.
Two commenters asked us to publish a notice for comment if we ever
planned to expand the use of simplified addressing for city routes.
Simplified addressing for city routes is outside the scope of this
proposal.
Major Changes Since the September Proposal
First-Class Mail Changes
We added language to DMM 235.6.0 to clarify that the no-overflow
option for First-Class Mail automation letters applies to pieces placed
in the next tray level when a tray of 150 or more pieces can be made.
We changed the application of the no-overflow option in DMM 235.6.0 to
allow mailers to apply it selectively for letters to 3-digit and AADC
destinations. We clarify that pieces that move back to a higher tray
level count toward the 150-piece requirement for the rate level.
We relaxed the flexibility test in DMM 101.2.0 and 301.1.0 for all
flat-size mail to apply pressure within 1 inch of the extended ends. We
modified the uniform thickness standard in DMM 101.2.0 and 301.1.0 for
all flat-size mail to allow for up to \1/4\-inch variance in thickness.
We also relaxed the deflection test in DMM 301.3.0 for automation flats
by allowing deflection to within 1 inch of the extended length, with a
maximum vertical drop of 4 inches.
We made 5-digit/scheme preparation optional for First-Class Mail
presort parcels to be consistent with Standard Mail parcel preparation.
We added new standards in DMM 402.4.3 for placing POSTNET barcodes on
First-Class Mail parcels. Mailers must place the POSTNET barcode on the
address side, at least \1/8\ inch from all edges of the piece. We
revised ADC rate eligibility in DMM 433.4.3 to include presorted
parcels in 3-digit origin/entry sacks and parcels in ADC sacks.
Standard Mail Changes
We added an option to allow mailers to prepare origin entry 3-
digit/scheme trays and sacks for Standard Mail letters, flats, and
parcels. The original proposal required origin entry 3-digit/scheme
trays for automation letters but did not provide an option for other
letters or for flats and parcels. Our revision gives mailers the option
to make separate trays or sacks of mail when they have even a small
quantity of mail for each 3-digit or 3-digit scheme ZIP Code area
processed by the sectional center facility (SCF) servicing the origin
or entry office.
We clarified in DMM 245.7.0 that the no-overflow option for
automation letters applies to pieces placed in the next tray level when
a full tray or a tray of 150 or more pieces can be made. We changed the
application of the no-overflow option in DMM 245.7.0 to allow mailers
to apply it selectively for letters to 3-digit and AADC destinations.
We expanded full-tray preparation in DMM 245.6.7 for barcoded
carrier route letters (up to 3 ounces) sorted to all destinations,
instead of those ZIP Codes receiving a DPS sort (ZIP Codes with ``C''
and ``D'' indicators in the USPS City State Product).
We clarified the definition of a Not Flat-Machinable piece in DMM
401.2.2.2. We clarified in DMM 243.3.0 that mailers must mark
nonmachinable letters over 3.3 ounces that pay Not Flat-Machinable
rates as ``Not Flat-Machinable'' or ``NFM.'' We also refer to these
marking requirements in DMM 402.
We relaxed the flexibility test in DMM 301.1.0 for all flat-size
mail to apply pressure within 1 inch of the extended ends. We modified
the uniform thickness standard in DMM 301.1.0 for all flat-size mail to
allow for up to \1/4\-inch variance in thickness. We also relaxed the
deflection test in DMM 301.3.0 for automation flats by allowing
deflection to within 1 inch of the extended length, with a maximum
vertical drop of 4 inches.
We revised the standards for sorting irregular parcels and Not
Flat-Machinable pieces under 6 ounces to require 3-digit sorting. We
also made 5-digit and 5-digit scheme sorting optional but required for
the 5-digit rate for all Standard Mail parcels and Not Flat-Machinable
pieces. We removed the facing and loose packing requirements for
irregular parcels in DMM 445.5.4.3.
We provided alternative labeling lists--L004 and L009--for
irregular parcels over 2 ounces (except for rolls and tubes) sorted to
ADCs and mixed ADCs. We corrected the standards for other irregular
parcels labeled to ADCs and mixed ADCs to reference labeling lists L603
and L604.
We added new standards in DMM 402.4.3 for the placement of POSTNET
barcodes on Not Flat-Machinable pieces. Mailers must place the POSTNET
barcode on the address side, at least \1/8\ inch from all edges of the
piece. We also revised standards to apply the barcoding requirements
for parcels to Not Flat-Machinable pieces with parcel barcodes.
[[Page 2095]]
Periodicals Changes
We revised the standards in DMM 707.1.1.3 and 707.1.2.3 to clarify
how the $0.85 Outside-County container rate applies to trays, sacks,
and pallets of Periodicals mail. We also exempt mixed containers of In-
County and Outside-County pieces in carrier route, 5-digit carrier
routes, and 5-digit/scheme containers from the $0.85 charge.
We added an option to allow consolidators to prorate the Outside-
County container charge on each mailer's postage statement in a mailing
pool if they electronically submit a qualification report using
Mail.dat. We provide the new standards and all options for calculating
and paying the Outside-County container charge in DMM 707.2.2.7 and
707.16.4. We also added new requirements for standardized documentation
in 708.1.2.
We reorganized the current UFSM 1000 criteria into the Periodicals
standards in the DMM to reflect that this alternative preparation for
automation flats is still available for Periodicals mail. This
alternative allows Periodicals mailers to continue to claim automation
rates based on the current UFSM 1000 criteria. We clarified the
criteria for automation flats in DMM 707.25.3.1 to specify that these
standards are an exception to DMM 301.3.3 for Periodicals flat-size
mail.
Updated Summary by Class of Mail
Summary of First-Class Mail
Our proposal introduces prices based on the shape of mail and our
relative costs, with separate prices for letters, flats, and parcels.
As shape becomes more important, weight becomes less important, and our
proposal reduces prices for many letter-size pieces over 1 ounce.
The single-piece 1-ounce First-Class Mail letter price will
increase $0.03, to $0.42, and the single-piece card price also will
increase $0.03, to $0.27. The additional-ounce price will decrease
$0.04, to $0.20.
We propose a forever stamp to make future price changes more
convenient for consumers. The postage value of the forever stamp will
equal the First-Class Mail single-piece 1-ounce letter rate at any time
in the future, without the addition of extra postage.
Our pricing proposal will eliminate the nonmachinable surcharge.
Instead, a letter-size mailpiece with nonmachinable characteristics
will pay the flat-size price. Our additional handling costs are
included in the proposed 1-ounce flat-size price, so no surcharge is
necessary. To qualify for letter rates, the maximum weight for letter-
size pieces will be 3.5 ounces.
The additional-ounce price for automation letters will decrease
from $0.237 to $0.155. We will maintain the 150-piece minimum tray
preparation requirement for automation First-Class Mail letters and
cards. Sort levels will be 5-digit/scheme, 3-digit/scheme, 3-digit
origin, AADC, and mixed AADC. We propose a simplified letter mail
preparation for machinable letters, requiring mailers to sort only to
the origin 3-digit, AADC, and mixed AADC levels. We propose to
eliminate the carrier route automation preparation since it provides
little value for our processing operations.
To ensure automated processing of flat-size mail, we will require
all flats to be rectangular. The physical standards for automation
flats will be the criteria for AFSM 100 pieces, with new standards for
flexibility. We also propose to lessen and simplify the deflection
standard.
To help reduce the number of ``air trays'' and the overall costs of
handling mail in letter trays, we propose a no-overflow tray option for
automation letters. In addition, to encourage fuller trays, we propose
to change our definition of a ``full letter tray'' to one in which the
pieces fill the length of the tray between 85 percent and 100 percent
full.
The structure for discount parcels includes new workshare prices.
The proposed rate levels are 5-digit, 3-digit, ADC, and single piece.
To simplify the preparation of First-Class Mail parcels, we propose to
make the preparation of 5-digit sacks optional. We will require at
least 10 pounds of parcels for 5-digit sacks, 3-digit sacks, and ADC
sacks. Remaining pieces sorted to a mixed ADC sack will pay the single-
piece First-Class Mail parcel price.
Barcodes help processing on APPS, and we will give mailers the
option of applying either a 5-digit UCC/EAN 128 or a POSTNET barcode on
presorted parcels. Unless prepared in 5-digit/scheme containers or paid
at the single-piece rates, we will apply a surcharge to all parcels
that are not barcoded or weigh less than 2 ounces, or to irregularly
shaped parcels such as triangles, tubes, rolls, and similar pieces.
Summary of Standard Mail
Our proposed prices encourage mail that is compatible with our
operations and drop shipped closer to its destination. As in First-
Class Mail, Standard Mail pricing has greater recognition of shape and
reduced reliance on weight.
Automation letter sort levels will be 5-digit/scheme, 3-digit/
scheme, AADC, and mixed AADC. We propose a simplified preparation to
allow mailers of machinable letters to sort only to the AADC and mixed
AADC levels. Mailers will have the option to prepare origin 3-digit
trays for automation and machinable letters.
Nonmachinable letter sort levels will be 5-digit, 3-digit, ADC, and
mixed ADC. Mailers will have the option to prepare origin 3-digit trays
for nonmachinable letters. We will replace the nonmachinable surcharge
with a separate rate structure for nonmachinable letters up to 3.3
ounces. Nonmachinable letters over 3.3 ounces will pay the Not Flat-
Machinable rate or automation flat-size rate, if the pieces meet the
standards for automation flats.
DDU entry rates will not be available for ECR letters. However, we
will allow DSCF entry rates for DDU entry of some enhanced carrier
route letters, including letters with simplified addresses and locally
entered small-volume mailings. We will eliminate ECR automation basic
rates because this preparation has little value for our mail processing
operations.
To help reduce the number of ``air trays'' and the overall costs of
handling mail in letter trays, we propose a no-overflow tray option for
automation letters. In addition, to encourage fuller trays, we propose
to change our definition of a ``full letter tray'' to one in which the
pieces fill the length of the tray between 85 percent and 100 percent
full.
The physical standards for automation flats will retain most of the
criteria for AFSM 100 pieces, with new standards for flexibility. This
change will maximize the number of flats we can process in automated
operations and deliver as flats. We propose to relax the current
deflection standard to better define the types of pieces we can
currently process on our AFSM 100 automated flat processing equipment.
For consistency, we propose to increase the maximum size for
carrier route flats so that the same maximum size applies to all flats,
regardless of the rate paid. We will expand the current requirements
for automation flats to all flat-size pieces to be rectangular and
uniformly thick. We also provide a new, relaxed definition of
``uniformly thick'' to better define the types of pieces we can process
on our automated flat processing equipment and handle efficiently at
delivery.
Our proposal includes a new Not Flat-Machinable classification for
rigid flat-size pieces and pieces that are currently claiming
automation flat rates based on
[[Page 2096]]
UFSM 1000 standards. We propose no bundling for most Not Flat-
Machinable pieces and to have mailers prepare pieces in 5-digit/scheme,
3-digit, ADC/bulk mail center (BMC), and mixed ADC/BMC containers. To
simplify the preparation of Not Flat-Machinable pieces, we propose to
make the 5-digit/scheme level optional. To give mailers access to
deeper discounts, we propose 5-digit rates for 5-digit bundles prepared
on pallets. In addition, we propose a DDU entry discount for Not Flat-
Machinable pieces sorted to 5-digit destinations when drop shipped
directly to the DDU. There will be no minimum quantity for Not Flat-
Machinable pieces drop shipped to DDUs. Barcodes help processing on
APPS, and we will give mailers the option of applying either a 5-digit
UCC/EAN 128 or a POSTNET barcode on pieces under 6 ounces. Unless
prepared in 5-digit/scheme containers, we will apply a surcharge to all
Not Flat-Machinable pieces that are not barcoded.
We propose to eliminate the residual shape surcharge for Standard
Mail parcels and replace it with a separate rate structure. We will no
longer offer a $0.03 machinable barcode discount. Instead, parcel
prices will include a requirement for barcodes. Unless prepared in 5-
digit containers, we will apply a surcharge to all parcels that are not
barcoded.
We will remove the bundling requirement for all Standard Mail
irregular parcels except ECR pieces. We propose to reduce the required
minimum quantity of irregular parcels in sacks to 10 pounds per sack.
We propose four new options for mailers to combine parcels. We
propose commingling Standard Mail and Package Services machinable
parcels, irregular parcels, and the new Not Flat-Machinable pieces in
5-digit containers. We would allow mailers to combine Not Flat-
Machinable pieces under 6 ounces with irregular parcels in 3-digit,
ADC, and mixed ADC containers. We would allow mailers to combine Not
Flat-Machinable pieces weighing 6 ounces or more with machinable
parcels in BMC/ASF and mixed BMC containers. We would also allow
mailers to combine Standard Mail parcels, NFMs, machinable Parcel
Select, and BPM parcels in 3-digit containers to certain ZIP Codes when
entered at designated SCFs.
The DDU discount currently is available only for pieces sorted to
carrier routes. To give mailers access to deeper destination entry
discounts, we will allow a DDU entry discount for parcels sorted to 5-
digit destinations when drop shipped directly to the DDU. There will be
no minimum for the quantity of parcels drop shipped to a DDU.
Customized MarketMail is a type of Standard Mail that allows
business mailers to send distinctive, unusually shaped advertising
pieces to their customers. Mailers will still have the option to use
Customized MarketMail. Rates will equal the nonentry 5-digit rate for
Not Flat-Machinable pieces.
Mailers still will have the option of using detached address
labels. To help cover our handling costs, we propose a new $0.015
charge for detached address labels with ECR saturation flat-size
pieces. Mailers who prepare mail with addresses on their mailpieces
will avoid the new charge.
Summary of Periodicals
Our proposed Periodicals prices encourage mailers to use pallets
rather than sacks. We also enhance drop ship incentives to encourage
mailers, including publishers of high-editorial-content publications,
to enter Outside-County mail closer to its destination. Our proposal
will also make the experimental copalletization standards a permanent
option for mailers.
Our pricing proposal includes a new $0.85 Outside-County container
rate. We will apply the container rate to any pallet, sack, or tray of
Outside-County Periodicals mail, except for mixed containers of In-
County and Outside-County pieces in carrier route, 5-digit carrier
routes, and 5-digit[bs]scheme containers. We also
propose new drop ship prices based on nonadvertising pounds, in
addition to increased per-piece drop ship discounts.
To encourage fuller letter trays, we propose to change our
definition of a ``full letter tray'' to one in which the pieces fill
the length of the tray between 85 percent and 100 percent full.
Summary of Package Services
Package Services includes Parcel Post, Bound Printed Matter, Media
Mail, and Library Mail. Our proposal simplifies Package Services
offerings and encourages more efficient handling of parcels.
Parcel Post
Currently, we charge parcels weighing less than 15 pounds and
measuring more than 84 inches in combined length and girth the 15-pound
rates (``balloon rate''). Under our proposal, we will charge parcels
weighing less than 20 pounds and measuring more than 84 inches in
combined length and girth the 20-pound rates.
We will incorporate the current $0.03 barcode discount available
for machinable Parcel Select destination bulk mail center (DBMC) entry
mail into the price and we will require a barcode. Nonbarcoded
machinable pieces could claim only the applicable Intra-BMC/ASF rate.
We do not propose any changes to mail preparation standards for
Parcel Select.
Bound Printed Matter
We will rename single-piece Bound Printed Matter ``nonpresorted''
Bound Printed Matter, and we will eliminate it as a retail option.
Customers can still use PC Postage or apply meter postage or adhesive
stamps to nonpresorted BPM and deposit these pieces in a collection box
or give them to their letter carrier. We will increase the $0.08
discount from the parcel price for flat-size pieces to $0.16. We will
not change the $0.03 per piece POSTNET barcode discount for flat-size
mail and the $0.03 per piece parcel barcode discount for machinable
parcels.
To reduce sacks, we propose to require 5-digit/scheme and 3-digit/
scheme bundles and 5-digit/scheme sacks for presorted flat-size Bound
Printed Matter. We propose to require 5-digit/scheme bundles for
irregular parcels that weigh less than 10 pounds each and 5-digit/
scheme sacks for machinable and irregular parcels.
Media Mail and Library Mail
To reduce sacks, we propose to require 5-digit/scheme and 3-digit/
scheme bundles and 5-digit/scheme sacks for presorted flat-size Media
Mail and Library Mail. We propose to require 5-digit/scheme bundles for
irregular parcels and 5-digit/scheme sacks for machinable and irregular
parcels.
Summary of Priority Mail
We continue to offer convenience in Priority Mail. The USPS-
produced flat-rate envelope still will pay the 1-pound price, $4.65
under the proposal, regardless of weight or destination. USPS-produced
flat-rate boxes will pay $8.80 under the proposal, regardless of weight
or destination, and will become a permanent offering. Prices for all
Priority Mail pieces weighing over 25 pounds will decrease for all
zones, many by as much as 20 percent.
Currently, we charge Priority Mail pieces weighing less than 15
pounds and measuring more than 84 inches in combined length and girth
the 15-pound rates (``balloon rate''). Under the proposal, we will
charge Priority Mail pieces weighing less than 20 pounds and measuring
more than 84 inches in
[[Page 2097]]
combined length and girth the 20-pound rates. We will apply the new
balloon rate only to pieces addressed for local delivery and to zones
1-4.
Priority Mail pieces that exceed 1 cubic foot and are addressed to
zones 5-8 could be subject to a new dimensional-weight price. We will
rate postage for these pieces at the greater of their actual weight or
their dimensional weight. In general, if a piece is relatively light
for its size, it may be subject to a dimensional-weight price. We will
calculate dimensional weight using one of two formulas, one for
rectangular and one for nonrectangular pieces.
Summary of Express Mail
Express Mail pieces often contain material that ranges from a half
pound to 2 pounds. Currently, these pieces pay the 2-pound price. To
keep Express Mail a viable alternative for mailers, the pricing
proposal adds a new 1-pound price.
The flat-rate envelope will continue to pay the half-pound price,
regardless of weight.
Summary of Extra Services
Our proposal keeps insured mail reliable, easy, and affordable. All
insured pieces will have a barcoded label and receive a delivery scan.
We will not require a signature at delivery for insured items with an
indemnity of $200 or less.
We propose new prices for Bulk Parcel Return Service, Business
Reply Mail, Certificate of Mailing, Certified Mail, Collect on
Delivery, Delivery Confirmation, Bulk Insurance, Express Mail
Insurance, Merchandise Return Service, Money Orders, Parcel Airlift,
Parcel Return Service, Registered Mail, Restricted Delivery, Return
Receipt, Return Receipt for Merchandise, Signature Confirmation, and
Special Handling.
Summary of Other Services
Our proposal seeks to modernize our services, improve address
quality, and reduce undeliverable-as-addressed mail.
We will decrease the price for Address Change Service electronic
option for First-Class Mail from $0.21 to $0.06. We will increase the
price for all other classes of mail from $0.21 to $0.25. We will
decrease the price for Manual Address Correction Service for all
classes of mail from $0.75 to $0.50.
A new automated option for Address Change Service will allow First-
Class Mail letters to receive the first two notices at no charge, then
each additional notice for $0.05 each. Standard Mail letters will
receive the first two notices at $0.02, then each additional notice for
$0.15 each. This new option will require mailers to use the new 4-State
Customer Barcode.
We propose to change the fee structure for Confirm service from the
Silver, Gold, and Platinum tiers to a unit-based structure. Customers
will pay standardized annual fees and purchase blocks of units that are
redeemed for Confirm scans. Customers can redeem units at the rate of
one unit per First-Class Mail scan or five units per scan for any other
class of mail. The cost per block of units declines as volume
thresholds are reached.
We no longer offer on-site meter services. We eliminate the fees
associated with on-site meter service, meter resetting, examination,
and checking meters in and out of service.
Individual post office box holders at different locations may
experience varying price changes as we continue to align prices with
our costs for each location. Our proposal will also realign the Caller
Service fees.
We propose price changes for Address Sequencing Service, Mailing
List Service, Permit Imprint fees, Pickup on Demand service, Premium
Forwarding Service, Shipper Paid Forwarding, Stamped Cards, Stamped
Envelopes, and all annual mailing fees.
We provide the updated DMM standards, and how they are applied for
each type of mail, below.
Although we are exempt from the notice and comment requirements of
the Administrative Procedure Act (5 U.S.C 410 (a)), we invite your
comments on the following proposed revisions to Mailing Standards of
the United States Postal Service, Domestic Mail Manual (DMM),
incorporated by reference in the Code of Federal Regulations. See 39
CFR Part 111.
List of Subjects in 39 CFR Part 111
Administrative practice and procedure, Postal Service.
Accordingly, 39 CFR Part 111 is proposed to be amended as follows:
PART 111--[AMENDED]
1. The authority citation for 39 CFR part 111 continues to read as
follows:
Authority: 5 U.S.C. 552(a); 39 U.S.C. 101, 401, 403, 404, 414,
3001-3011, 3201-3219, 3403-3406, 3621, 3626, 5001.
2. Revise the following sections of Mailing Standards of the United
States Postal Service, Domestic Mail Manual (DMM), as follows:
100 Retail Mail: Letters, Cards, Flats, and Parcels
101 Physical Standards
1.0 Physical Standards for Letters
1.1 Dimensional Standards for Letters
Letter-size mail is:
* * * * *
[Renumber item c as item d. Insert new item c as follows:]
c. Not more than 3.5 ounces.
* * * * *
1.2 Nonmachinable Criteria
A letter-size piece is nonmachinable if it has one or more of the
following characteristics (see 601.1.4 to determine the length, height,
top, and bottom of a mailpiece):
[Renumber items a through i as items b through j. Insert new item a
as follows:]
a. Is over 3.5 ounces.
* * * * *
2.0 Physical Standards for Flats
2.1 General Definition
Flat-size mail is:
* * * * *
[Renumber item c as new item f. Insert new items c through e as
follows:]
c. Flexible (see 2.2).
d. Rectangular.
e. Uniformly thick (see 2.3).
* * * * *
[Insert new 2.2 through 2.4 as follows:]
2.2 Minimum Flexibility Criteria for Rigid Pieces
Flat-size pieces must be flexible. Test flexibility as follows:
a. For pieces 10 inches or longer:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece 5 inches off the surface.
2. Press down on the piece at a point 1 inch from the outer edge,
in the center of the piece's width, exerting steady pressure.
3. Turn the piece around and repeat steps 1 and 2. The piece is
flexible if both ends can bend at least 2 inches without being damaged.
b. For pieces less than 10 inches long:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece one-half of its length off the
surface.
2. Press down on the piece at a point 1 inch from the outer edge,
in the center of the piece's width, exerting steady pressure.
3. Turn the piece around and repeat steps 1 and 2. The piece is
flexible if both ends can bend at least 1 inch without being damaged.
[[Page 2098]]
2.3 Uniform Thickness
Flat-size mailpieces must be uniformly thick so that any bumps,
protrusions, or other irregularities do not cause more than \1/4\-inch
variance in thickness. (Do not consider the selvage when measuring
variance in thickness.) If the contents are significantly smaller than
the envelope, wrapper, or sleeve, mailers must secure those contents to
prevent shifting of more than 2 inches within the mailpiece.
2.4 Flat-Size Pieces Not Eligible for Flat-Size Rates
Mailpieces that do not meet the standards in 2.1 through 2.3 are
not eligible for flat-size rates and must pay applicable parcel rates.
* * * * *
5.0 Additional Physical Standards for Priority Mail
* * * * *
5.2 Two or More Packages
[Revise 5.2 as follows:]
With the exception of USPS-produced Priority Mail flat-rate
envelopes or boxes, two or more packages may be mailed as a single
parcel if they are about the same size or shape, are securely wrapped
or fastened together, and do not exceed the weight or size limits.
* * * * *
6.0 Additional Physical Standards for First-Class Mail
* * * * *
6.4 Nonmachinable Pieces
6.4.1 Nonmachinable Letters
[Revise 6.4.1 as follows:]
Letter-size pieces with one or more of the nonmachinable
characteristics in 1.2 are subject to the applicable postage for a
flat-size piece, based on weight.
[Revise heading and text of 6.4.2 as follows:]
6.4.2 Nonmachinable Flats
Flat-size pieces that do not meet the standards in 2.0 are subject
to the applicable postage for a parcel-size piece, based on weight.
* * * * *
[Delete 8.0, Additional Physical Standards for Bound Printed
Matter. Renumber 9.0 and 10.0 as new 8.0 and 9.0.]
* * * * *
102 Elements on the Face of a Mailpiece
* * * * *
3.0 Placement and Content of Mail Markings
* * * * *
[Revise heading of 3.3 as follows:]
3.3 Mail Markings
[Revise first sentence of 3.3 as follows:]
Mailers must print the basic required Package Services subclass
marking--``Parcel Post'' or ``PP,'' ``Media Mail,'' or ``Library
Mail''--on each piece claimed at the respective rate. * * *
* * * * *
110 Retail Mail: Express Mail
113 Rates and Eligibility
1.0 Express Mail Rates and Fees
* * * * *
1.2 Express Mail Rate Application
[Revise 1.2 as follows:]
Except under 1.4, Flat-Rate Envelope, Express Mail items are
charged the 0.5-pound rate for items up to 0.5 pound. Items over 0.5
pound are rounded up to the next whole pound. For example, if a piece
weighs 0.25 pound, the weight (postage) increment is 0.5 pound; if a
piece weighs 0.75 pound, the weight (postage) increment is 1 pound; if
a piece weighs 1.2 pounds, the weight (postage) increment is 2 pounds.
* * * * *
120 Retail Mail: Priority Mail
123 Rates and Eligibility
1.0 Priority Mail Rates and Fees
* * * * *
1.2 Priority Mail Rate Application
[Revise 1.2 as follows:]
Except under 1.3, 1.4, and 1.5, Priority Mail rates are charged per
pound; any fraction of a pound is rounded up to the next whole pound.
For example, if a piece weighs 1.2 pounds, the weight (postage)
increment is 2 pounds. The minimum postage amount per addressed piece
is the 1-pound rate. The Priority Mail rate up to 1 pound is based on
weight only; rates for pieces weighing more than 1 pound are based on
weight and zone. Other charges may apply. See Exhibit 1.3, Priority
Mail Rates.
1.3 Minimum Rate for Parcels to Zones 1-4
[Revise 1.3 as follows:]
Parcels addressed for delivery to Zones 1-4 (including Local) that
weigh less than 20 pounds but measure more than 84 inches (but not more
than 108 inches) in combined length and girth are charged the
applicable zone rate for a 20-pound parcel (balloon rate).
[Delete 1.6 and 1.7; renumber 1.4 and 1.5 as new 1.6 and 1.7.
Insert new 1.4 and 1.5 as follows:]
1.4 Dimensional Weight Rate for Low-Density Parcels to Zones 5-8
Postage for parcels addressed for delivery to Zones 5-8 and
exceeding 1 cubic foot (1,728 cubic inches) is based on the actual
weight or the dimensional weight (as calculated in 1.4.1 or 1.4.2),
whichever is greater.
1.4.1 Determining Dimensional Weight for Rectangular Parcels
Follow these steps to determine the dimensional weight for a
rectangular parcel:
a. Measure the length, width, and height in inches. Round off (see
604.8.0) each measurement to the nearest whole number.
b. Multiply the length by the width by the height.
c. If the result exceeds 1,728 cubic inches, divide the result by
194 and round up (see 604.8.0) to the next whole number to determine
the dimensional weight in pounds.
1.4.2 Determining Dimensional Weight for Nonrectangular Parcels
Follow these steps to determine the dimensional weight for a
nonrectangular parcel:
a. Measure the length, width, and height in inches at their extreme
dimensions. Round off (see 604.8.0) each measurement to the nearest
whole number.
b. Multiply the length by the width by the height.
c. Multiply the result by an adjustment factor of 0.785.
d. If the final result exceeds 1,728 cubic inches, divide the
result by 194 and round up (see 604.8.0) to the next whole number to
determine the dimensional weight in pounds.
e. If the dimensional weight exceeds 70 pounds, the parcel pays the
70-pound rate.
1.5 Flat-Rate Boxes and Envelopes
Any amount of material may be mailed in a USPS-produced Priority
Mail flat-rate box or flat-rate envelope. When sealing a flat-rate box
or flat-rate envelope, the container flaps must be able to close within
the normal folds. Tape may be applied to the flaps and seams to
reinforce the container, provided the design of the container is not
enlarged by opening the sides and the container is not reconstructed in
any way.
[[Page 2099]]
1.5.1 Flat-Rate Boxes--Rate and Eligibility
Each USPS-produced Priority Mail flat-rate box is charged $8.80,
regardless of the actual weight of the piece or its destination. Only
USPS-produced flat-rate boxes are eligible for the flat-rate box rate.
1.5.2 Flat-Rate Envelopes--Rate and Eligibility
Each USPS-produced Priority Mail flat-rate envelope is charged
$4.65, regardless of the actual weight of the piece or its destination.
Only USPS-produced flat-rate envelopes are eligible for the flat-rate
envelope rate.
* * * * *
130 Retail Mail: First-Class Mail
133 Rates and Eligibility
1.0 First-Class Mail Rates and Fees
1.1 First-Class Mail Single-Piece Rate Application
The single-piece rates for First-Class Mail are applied as follows:
* * * * *
[Revise the weight limit in item b as follows:]
b. The letter rate applies to letter-size pieces that meet the
standards in 101.1.1 and weigh 3.5 ounces or less, and that are not
eligible for and claimed at the card rate.
[Insert new items c and d as follows:]
c. The flat rate applies to flat-size pieces that meet the
standards in 101.2.1 and letter-size pieces with one or more of the
nonmachinable characteristics in 101.1.2.
d. The parcel rate applies to parcel-size pieces under 101.3.0 and
to flat-size pieces that do not meet the standards in 101.2.0.
* * * * *
[Delete current 1.9, Nonmachinable Surcharge, and 1.10,
Applicability of Nonmachinable Surcharge. Renumber current 1.8 as new
1.9 and revise to remove references to nonmachinable surcharge in the
first three sentences as follows:]
1.9 Keys and Identification Devices
Keys and identification devices (such as identification cards and
uncovered identification tags) that weigh 13 ounces or less are
returned at the applicable single-piece First-Class Mail parcel rate
plus the fee. Keys and identification devices that weigh more than 13
ounces but not more than 1 pound are returned at the 1-pound Priority
Mail rate plus the fee. Keys and identification devices weighing more
than 1 pound but not more than 2 pounds are mailed at the 2-pound
Priority Mail rate for zone 4 plus the fee. * * *
* * * * *
[Renumber current 1.7, Rates for Keys and Identification Devices,
as new 1.10.]
* * * * *
[Restructure the rate tables in 1.4 through 1.6 into new 1.4
through 1.8 for separate letter, flat, and parcel rates.]
* * * * *
2.0 Basic Eligibility Standards for First-Class Mail
2.1 Description of Service
* * * * *
2.1.2 Rate Options
[Revise 2.1.2 to add shape-based reference as follows:]
First-Class Mail offers shape-based single-piece rates in 1.0.
* * * * *
150 Retail Mail: Parcel Post
153 Rates and Eligibility
1.0 Parcel Post Rates and Fees
1.1 Rate Eligibility
There are two Parcel Post retail rate categories: Intra-BMC and
Inter-BMC. Intra-BMC and Inter-BMC Parcel Post rates are calculated
based on the zone to which the parcel is addressed and the weight of
the parcel. Requirements for Parcel Post rates and discounts are as
follows:
* * * * *
[Revise item d as follows:]
d. Parcels that weigh less than 20 pounds but measure more than 84
inches (but not more than 108 inches) in combined length and girth are
charged the applicable rate for a 20-pound parcel (balloon rate).
* * * * *
1.7 Inter-BMC/ASF Machinable Parcel Post
[Revise 1.7 as follows:]
For barcode discount, deduct $0.03 per parcel (50-piece minimum).
Parcels that weigh less than 20 pounds but measure more than 84 inches
(but not more than 108 inches) in combined length and girth are charged
the applicable rate for a 20-pound parcel (balloon rate).
1.8 Inter-BMC/ASF Nonmachinable Parcel Post
[Revise 1.8 as follows:]
Rates include the $3.62 nonmachinable surcharge. Regardless of
weight, a parcel with any of the characteristics in 101.7.2,
Nonmachinable Parcel Post Standards, must pay the rate listed in
Exhibit 1.9. Parcels that weigh less than 20 pounds but measure more
than 84 inches (but not more than 108 inches) in combined length and
girth are charged the applicable rate for a 20-pound parcel (balloon
rate). The nonmachinable surcharge does not apply to parcels mailed at
oversized rates or parcels sent with special handling.
* * * * *
1.10 Local and Intra-BMC/ASF Machinable Parcel Post
[Revise 1.10 as follows:]
Rates for parcels that originate and destinate in the same BMC
service area are in Exhibit 1.12, Local and Intra-BMC/ASF Machinable
and Nonmachinable Parcel Post Rates. For barcode discount, deduct $0.03
per parcel (50-piece minimum). Parcels that weigh less than 20 pounds
but measure more than 84 inches (but not more than 108 inches) in
combined length and girth are charged the applicable rate for a 20-
pound parcel (balloon rate). Regardless of weight, a parcel with any of
the characteristics in 101.7.2 must pay the rate for a nonmachinable
parcel in 1.11.
1.11 Local and Intra-BMC/ASF Nonmachinable Parcel Post
[Revise 1.11 as follows:]
Rates include the $1.85 nonmachinable surcharge. Regardless of
weight, a parcel with any of the characteristics in 101.7.2,
Nonmachinable Parcel Post Standards, must pay the rates in Exhibit
1.12. Parcels that weigh less than 20 pounds but measure more than 84
inches (but not more than 108 inches) in combined length and girth are
charged the applicable rate for a 20-pound parcel (balloon rate). The
nonmachinable surcharge does not apply to parcels mailed at oversized
rates or parcels sent with special handling.
* * * * *
[Delete Chapter 160, Retail Mail: Bound Printed Matter, in its
entirety. These standards are incorporated into chapters 360 and 460.]
* * * * *
200 Discount Mail: Letters and Cards
201 Physical Standards
1.0 Physical Standards for Machinable Letters and Cards
1.1 Physical Standards for Machinable Letters
* * * * *
[[Page 2100]]
1.1.2 Weight Standards for Machinable Letters
[Revise 1.1.2 to change the maximum weight for First-Class Mail
machinable letters to 3.5 ounces as follows:]
The maximum weight for Presorted First-Class Mail machinable
letters is 3.5 ounces (0.2188 pound). The maximum weight for Standard
Mail machinable letters is 3.3 ounces (0.2063 pound).
* * * * *
2.0 Physical Standards for Nonmachinable Letters
2.1 Criteria for Nonmachinable Letters
A letter-size piece is nonmachinable if it has one or more of the
following characteristics (see 601.1.4 to determine the length, height,
top, and bottom of a mailpiece):
[Renumber items a through i as items b through j. Insert new item a
as follows:] a. Is over 3.5 ounces.
* * * * *
[Delete 2.2.2, Nonmachinable Surcharge--Letter-Size Pieces.
Renumber 2.2.1 as new 2.2 and revise as follows:]
2.2 Additional Criteria for First-Class Mail Nonmachinable Letters
Letter-size pieces (except pieces eligible for and mailed at card
rates) with one or more of the nonmachinable characteristics in 2.1 are
subject to the rates for flat-size pieces (see 333.1.0).
[Delete 2.3.2, Nonmachinable Surcharge Not Applied. Renumber 2.3.1
as new 2.3 and revise as follows:]
2.3 Additional Criteria for Standard Mail Nonmachinable Letters
The nonmachinable rates in 243.1.5 apply to Standard Mail letter-
size pieces that weigh 3.3 ounces or less and have one or more of the
nonmachinable characteristics in 2.1.
3.0 Physical Standards for Automation Letters and Cards
* * * * *
3.3 Weight Standards for First-Class Mail Automation Letters and Cards
[Revise 3.3 to change the weight limit as follows:]
Maximum weight for First-Class Mail automation letters is 3.5
ounces (0.2188 pound). See 3.13.4 for pieces heavier than 3 ounces.
3.4 Weight Standards for Standard Mail Automation Letters
[Revise 3.4 to remove the reference to automation carrier route
mail as follows:]
Maximum weight for Standard Mail mailed at automation and Enhanced
Carrier Route high-density and saturation rates is 3.5 ounces (0.2188
pound). See 3.13.4 for pieces heavier than 3 ounces.
* * * * *
202 Elements on the Face of a Mailpiece
* * * * *
3.0 Placement and Content of Mail Markings
* * * * *
3.3 Placement of Mail Markings
* * * * *
[Revise item b, item b3, and item c to delete ``AUTOCR.'']
3.4 Exceptions to Markings
Exceptions are as follows:
[Revise item a to remove references to carrier route mail as
follows:]
a. Automation Letters. First-Class Mail and Standard Mail letters
do not require an ``AUTO'' marking if they bear a DPBC or a 4-State
Customer Barcode with a delivery point routing code in the address
block or on an insert visible through a window. First-Class Mail
letters not marked ``AUTO'' must bear both the ``Presorted'' or
``PRSRT'' and ``First-Class'' markings. Standard Mail letters not
marked ``AUTO'' must bear the appropriate basic marking in 3.3a.
[Revise item b as follows:]
b. Manifest Mailings. The basic marking must appear in the postage
area on each piece as required in 3.3a. The two-letter rate category
code required in the keyline on manifest mailing pieces prepared under
705.2.0, Manifest Mailing System, meets the requirement for other rate
markings.
* * * * *
230 Discount Letters and Cards: First-Class Mail
233 Rates and Eligibility
1.0 Rates and Fees for First-Class Mail
1.1 Rate Application
[Revise 1.1 to add ``letter'' as follows:]
Postage is based on the letter rate that applies to the weight of
each addressed piece.
1.2 Rate Computation for First-Class Mail Letters
[Revise the first sentence in 1.2 to add ``letter'' as follows:]
First-Class Mail letter rates are charged per ounce or fraction
thereof; any fraction of an ounce is considered a whole ounce. For
example, if a piece weighs 1.2 ounces, the weight (postage) increment
is 2 ounces. The minimum postage per addressed piece is that for a
piece weighing 1 ounce.
* * * * *
[Delete 1.13, Carrier Route Automation Cards; 1.14, Carrier Route
Automation Letters; and 1.16, Nonmachinable Surcharge. Renumber 1.15,
Summary Presorted, Automation, and Carrier Route Rates for Cards and
Letters, as new 1.13. Renumber 1.17 through 1.19 as new 1.14 through
1.16.]
* * * * *
3.0 Basic Standards for First-Class Mail Letters
3.1 Description of Service
* * * * *
3.1.2 Rate Options
[Revise 3.1.2 as follows:]
First-Class Mail letters offer shape-based single-piece rates in
133.1.0 and discounted rates in 1.0 for presorted mailings of 500 or
more pieces that weigh 3.5 ounces or less.
* * * * *
3.3 Additional Basic Standards for First-Class Mail
[Revise introductory text in 3.3 as follows:]
All pieces of presorted First-Class Mail letters must:
* * * * *
[Revise the weight in item b as follows:]
b. Weigh 3.5 ounces or less.
* * * * *
4.0 Additional Eligibility Standards for Nonautomation First-Class Mail
Letters
* * * * *
[Revise heading of 4.3 as follows:]
4.3 Letters With Nonmachinable Characteristics
[Revise 4.3 to delete nonmachinable surcharge as follows:]
Letters with one or more of the nonmachinable characteristics in
201.2.1 must pay the flat-size rate. In addition to the standards in
3.0, Basic Standards for First-Class Mail Letters, all pieces in a
First-Class Mail Presorted nonmachinable letter-size mailing must be
marked, sorted, and documented according to 235.5.3, Nonmachinable
Preparation.
[Revise heading of 5.0 to delete ``Carrier Route'' as follows:]
5.0 Additional Eligibility Standards for Automation Rate First-Class
Mail Letters
[Revise heading of 5.1 as follows:]
[[Page 2101]]
5.1 Basic Standards for Automation First-Class Mail Letters
All pieces in a First-Class Mail automation rate mailing must:
* * * * *
[Delete item d2. Move text in item d1 into item d as follows.]
d. Bear a delivery address that includes the correct ZIP Code,
ZIP+4 code, or numeric equivalent to the delivery point barcode (DPBC)
and that meets the address matching and coding standards in 5.6,
Address Standards for Barcoded Pieces, and 708.3.0, Coding Accuracy
Support System (CASS).
* * * * *
[Delete 5.2, Carrier Route Accuracy, and renumber 5.3 and 5.4 as
new 5.2 and 5.3.]
* * * * *
5.2 Maximum Weight for Automation Letters
[Revise renumbered 5.2 to change maximum weight from 3.3 to 3.5
ounces as follows:]
Maximum weight for First-Class Mail automation letters is 3.5
ounces (0.2188 pound) (see 201.3.13.4, Heavy Letter Mail, for pieces
heavier than 3 ounces).
5.3 Rate Application--Automation Cards and Letters
Automation rates apply to each piece that is sorted under 235.6.0
into the corresponding qualifying groups:
[Delete item a. Renumber items b through e as new items a through d
and revise as follows:]
a. Groups of 150 or more pieces in 5-digit/scheme trays qualify for
the 5-digit rate. Preparation to qualify for the 5-digit rate is
optional. Pieces placed in full 3-digit/scheme trays in lieu of 5-
digit/scheme overflow trays under 235.6.6 are eligible for the 5-digit
rates.
b. Groups of 150 or more pieces in 3-digit/scheme trays qualify for
the 3-digit rate. Pieces placed in full AADC trays in lieu of 3-digit/
scheme overflow trays under 235.6.6 are eligible for the 3-digit rates.
c. Groups of fewer than 150 pieces in origin 3-digit/scheme trays
and all pieces in AADC trays qualify for the AADC rate. Pieces placed
in mixed AADC trays in lieu of AADC overflow trays under 235.6.6 are
eligible for the AADC rates.
d. Pieces in mixed AADC trays qualify for the mixed AADC rate,
except for pieces prepared under 5.3c.
* * * * *
[Delete 5.5 and renumber 5.6 and 5.7 as new 5.4 and 5.5.]
* * * * *
[Delete renumbered 5.4.7, Rural and Highway Contract Routes.
Renumber 5.4.8 as new 5.4.7.]
* * * * *
234 Postage Payment and Documentation
* * * * *
2.0 Postage Payment for Presorted Letters
* * * * *
2.2 Affixed Postage for Presorted First-Class Mail
Unless permitted by other standards or by Business Mailer Support,
USPS Headquarters, when precanceled postage or meter stamps are used as
the postage payment method, only one payment method may be used in a
mailing and each piece must bear postage under one of these conditions:
* * * * *
[Revise item b to delete the reference to the nonmachinable
surcharge as follows:]
b. A precanceled stamp or the full postage at the lowest First-
Class Mail 1-ounce rate applicable to the mailing job, and full postage
on metered pieces for any additional ounces or extra services.
* * * * *
235 Mail Preparation
1.0 General Definition of Terms
* * * * *
1.2 Definitions of Mailings
Mailings are defined as:
[Revise the second sentence in item a to remove ``automation
carrier route'' as follows:]
a. * * * Generally, automation and nonautomation letters must be
prepared as separate mailings.* * *
* * * * *
1.3 Terms for Presort Levels
Terms used for presort levels are defined as follows:
Delete item a and renumber items b through k as new items a through
j.]
* * * * *
1.4 Preparation Definitions and Instructions
For purposes of preparing mail:
* * * * *
[Revise item b as follows:]
b. A full letter tray is one in which faced, upright pieces fill
the length of the tray between 85% and 100% full.
* * * * *
[Revise item e to delete the last sentence.]
* * * * *
2.0 Bundles
* * * * *
2.3 Preparing Bundles
Cards and letter-size pieces are subject to these bundling
standards:
[Revise item a as follows:]
a. The maximum thickness for bundles is 6 inches.
* * * * *
[Delete item d and renumber items e and f as new items d and e.]
* * * * *
2.8 Labeling Bundles
[Revise the first sentence in the introductory text to delete the
reference to carrier route bundles as follows:]
Unless excepted by standard, the presort level of each bundle must
be identified either with an optional endorsement line under 708.7.0 or
with a barcoded pressure-sensitive bundle label. On letter-size mail
(including card-size pieces), the bundle label must be placed in the
lower left corner of the address side of the top piece in the bundle.
Bundle labels must not be obscured by banding or shrinkwrap. The
following colors and presort characters apply to bundle labels:
* * * * *
[Delete 2.9, Use of Carrier Route Information Lines, and 2.10,
Facing Slips--All Carrier Route Mail.]
* * * * *
4.0 Tray Labels
* * * * *
4.4 Line 2 (Content Line)
Line 2 (content line) must meet these standards:
* * * * *
b. Codes: The codes shown below must be used as appropriate on Line
2 of tray labels.
[Revise the table in item 4.4b to delete the entries for ``Carrier
Route,'' ``Carrier Routes,'' ``General Delivery Unit,'' ``Highway
Contract Route,'' ``Post Office Box Section,'' and ``Rural Route.'']
* * * * *
* * * * *
5.0 Preparing Nonautomation Letters
* * * * *
[Delete 5.2, Manual Only Option, and renumber 5.3 and 5.4 as new
5.2 and 5.3.]
5.2 Machinable Preparation
* * * * *
5.2.2 Traying and Labeling
[Delete item a about labeling the 5-digit tray. Renumber items b
through d
[[Page 2102]]
as new items a through c. Revise renumbered item a to reflect the 3-
digit origin tray as follows:]
* * * * *
a. Separate 3-digit origin trays required for each origin 3-digit
ZIP Code; one less-than-full tray permitted for each origin ZIP Code;
labeling:
1. Line 1: L002, Column A.
2. Line 2: ``FCM LTR 3D MACH.''
* * * * *
5.3 Nonmachinable Preparation
5.3.1 Nonmachinable Bundling
[Delete the second-to-last sentence in the introductory text to
remove the ``manual only'' option as follows:]
Except as provided in 2.5, Exception to Bundle Preparation--Full
Single-Sort-Level Trays, bundling is required before traying. A bundle
must be prepared when the quantity of addressed pieces for a required
presort level reaches a minimum of 10 pieces. Smaller volumes are not
permitted except for mixed ADC bundles. Preparation sequence, bundle
size, and labeling:
* * * * *
6.0 Preparing Automation Rate Letters
* * * * *
6.2 Mailings
The requirements for mailings are as follows:
* * * * *
[Revise item b as follows:]
b. First-Class Mail. A single automation rate First-Class Mail
mailing may include pieces prepared at 5-digit, 3-digit, AADC, and
mixed AADC rates.
* * * * *
6.3 Marking
[Revise 6.3 to delete the carrier route references as follows:]
All automation rate pieces must be marked under 202.3.0, Placement
and Content of Mail Markings, and 202.4.0, Endorsement Placement.
Pieces claimed at an automation rate must bear the appropriate class
marking and, except as provided in 202.3.0, Placement and Content of
Mail Markings, and 202.4.0, Endorsement Placement, ``AUTO.'' Pieces not
claimed at an automation rate must not bear ``AUTO'' unless single-
piece rate postage is affixed or the corrective single-piece rate
marking (``SNGLP'' or ``Single-Piece'') is applied.
6.4 General Preparation
[Revise 6.4 as follows:]
Grouping, bundling, and labeling are not generally required or
permitted, except bundling is required in any mailing consisting
entirely of card-size pieces and for pieces in overflow and less-than-
full trays, and grouping is required under 6.6.
* * * * *
[Delete 6.6 and 6.7. Renumber 6.8 through 6.10 as new 6.6 through
6.8.]
6.6 Tray Preparation
[Add introductory statement about overflow trays to 6.6 as
follows:]
Instead of preparing overflow trays with fewer than 150 pieces,
mailers may include these pieces in the next tray level when a tray of
150 or more pieces can be made. Mailers must note these trays on
standardized documentation (see 708.1.2). Pieces that are placed in the
next tray level must be grouped by destination and placed in the front
of that tray. Mailers may use this option selectively for 3-digit and
AADC ZIP Codes. This option does not apply to origin/entry 3-digit/
scheme trays. Preparation sequence, tray size, and Line 1 labeling:
[Delete items a through c and renumber items d through g as new
items a through d. Revise renumbered item a as follows:]
a. 5-digit/scheme (see 1.4e): optional, but required for 5-digit
rate (150-piece minimum); overflow allowed.
1. For 5-digit scheme trays, use destination shown in the current
USPS City State Product.
2. For 5-digit trays, use city, state, and 5-digit ZIP Code
destination on pieces (see 4.0 for overseas military mail).
* * * * *
6.7 Tray Line 2
Line 2: ``FCM LTR'' and:
[Delete items a through c and renumber items d through i as new
items a through f as follows:]
a. 5-digit scheme: ``BC 5D SCHEME.''
b. 5-digit: ``5D BC.''
c. 3-digit scheme: ``BC 3D SCHEME'' and, if applicable, as shown in
L002, Column B, followed by the letter ``A,'' ``B,'' or ``C.''
d. 3-digit: ``3D BC.''
e. AADC: ``AADC BC.''
f. Mixed AADC: ``BC WKG.''
* * * * *
240 Discount Letters and Cards: Standard Mail
243 Rates and Eligibility
1.0 Rates and Fees for Standard Mail
* * * * *
1.7 Computing Postage for Standard Mail
* * * * *
1.7.8 Discount for Heavy Automation Letters
[Revise 1.7.8 to delete the second-to-last sentence, about
automation ECR.]
* * * * *
[Delete 1.7.10, Discount for Heavy ECR Basic Automation Letters.]
* * * * *
3.0 Basic Standards for Standard Mail Letters
* * * * *
3.2 Defining Characteristics
3.2.1 Mailpiece Weight
[Revise 3.2.1 as follows:]
All Standard Mail pieces must weigh less than 16 ounces. The
following weight limits also apply to pieces mailed at Standard Mail
letter rates:
a. Pieces mailed at machinable and nonmachinable letter rates may
weigh up to 3.3 ounces. Letter-size pieces weighing more than 3.3
ounces and prepared as nonmachinable letters are mailable at Not Flat-
Machinable rates (see 443) and must be marked ``Not Flat-Machinable''
or ``NFM'' according to 402.2.0, unless they are barcoded and eligible
to be mailed as automation flats under 301.3.0.
b. Pieces mailed at automation letter rates or Enhanced Carrier
Route high-density or saturation rates may weigh up to 3.5 ounces.
* * * * *
3.3 Additional Basic Standards for Standard Mail
Each Standard Mail mailing is subject to these general standards:
* * * * *
[Revise item e to add a reference to 3.8.1 as follows:]
e. Each piece must bear the addressee's name and delivery address,
including the correct ZIP Code or ZIP+4 code (see 3.8.1), unless an
alternative addressing format is used subject to 602.3.0. Detached
address labels may be used subject to 602.4.0.
* * * * *
4.0 Rate Eligibility for Standard Mail
* * * * *
4.2 Minimum Per Piece Rates
The minimum per piece rates (the minimum postage that must be paid
for each piece) apply as follows:
* * * * *
b. In applying the minimum per piece rates, a mailpiece is
categorized as a letter based on whether the piece meets the letter-
size standard in 201.1.1.1, without regard to placement of the address
on the piece, except under these conditions:
[[Page 2103]]
[Revise item b1 to delete ``(nonletter)'' as follows:]
1. If the piece meets both the definition of a letter in 201.1.1.1
and the definition of an automation flat in 301.3.0, the piece may be
prepared and entered at an automation flat rate.
* * * * *
[Revise item b3 by changing the base rate for Customized MarketMail
as follows:]
3. Pieces mailed as Customized MarketMail under 705.1.0 must pay
the Regular or Nonprofit Standard Mail 5-digit nonentry rates for Not
Flat-Machinable pieces and must not exceed 3.3 ounces.
[Revise item c to delete the last sentence, about DDU rates.]
* * * * *
[Delete 4.4, Residual Shape Surcharge.]
[Replace ``presorted'' with ``nonautomation'' throughout 5.0.]
5.0 Additional Eligibility Standards for Nonautomation Standard Mail
Letters
* * * * *
[Revise heading and text of 5.4 to refer to new AADC and mixed AADC
rates, instead of basic rates, as follows:]
5.4 Machinable Rate Application
Machinable letters are subject only to AADC and mixed AADC rates.
5.4.1 AADC Rate
The AADC rate applies to qualifying letter-size machinable pieces
(see 201.1.0, Physical Standards for Machinable Letters and Cards)
placed in origin/entry 3-digit/scheme trays, to quantities of 150 or
more pieces prepared in AADC trays for a single AADC, and to pieces
placed in mixed AADC trays in lieu of overflow AADC trays.
5.4.2 Mixed AADC Rate
The mixed AADC rate applies to qualifying letter-size machinable
pieces that the mailer prepares in mixed AADC trays, except for pieces
placed in mixed AADC trays in lieu of overflow AADC trays (see
245.5.3.2).
[Delete 5.5 and 5.6. Insert new 5.5 as follows:]
5.5 Nonmachinable Rate Application
Nonmachinable rates in 1.0 apply only to Standard Mail letter-size
pieces (including card-size pieces) weighing 3.3 ounces or less that
have one or more of the nonmachinable characteristics in 201.2.1.
Nonmachinable letter-size pieces weighing more than 3.3 ounces are
subject to Not Flat-Machinable rates (see 443), unless they are
barcoded and eligible to be mailed as automation flats under 301.3.0.
5.5.1 5-Digit Rate
The 5-digit rate applies to letter-size pieces subject to the
nonmachinable rates (see 5.5) prepared in quantities of 150 or more
pieces for a 5-digit ZIP Code and presented in 5-digit trays under
245.5.0.
5.5.2 3-Digit Rate
The 3-digit rate applies to letter-size pieces subject to the
nonmachinable rates (see 5.5) prepared in quantities of 150 or more
pieces for a 3-digit ZIP Code and presented in 3-digit trays under
245.5.0.
5.5.3 ADC Rate
The ADC rate applies to letter-size pieces subject to the
nonmachinable rates (see 5.5) placed in 3-digit origin/entry trays and
to pieces prepared in quantities of 150 or more for an ADC and
presented in ADC trays under 245.5.0.
5.5.4 Mixed ADC Rate
The mixed ADC rate applies to letter-size pieces that are subject
to the nonmachinable rates and prepared in mixed ADC trays.
[Revise heading of 6.0 as follows:]
6.0 Additional Eligibility Standards for Enhanced Carrier Route
Standard Mail Letters
6.1 General Enhanced Carrier Route Standards
6.1.1 Optional Preparation
* * * * *
[Revise 6.1.1 to delete the last sentence, about automation basic
carrier route.]
6.1.2 Basic Eligibility Standards
All pieces in an Enhanced Carrier Route or Nonprofit Enhanced
Carrier Route Standard Mail mailing must:
* * * * *
[Revise item b to delete the second sentence, about automation
basic carrier route, as follows:]
b. Be part of a single mailing of at least 200 pieces or 50 pounds
of pieces of Enhanced Carrier Route Standard Mail. Regular and
Nonprofit mailings must meet separate minimum volumes.
* * * * *
6.1.3 Maximum Weight for Enhanced Carrier Route Letters
[Revise 6.1.3 to delete the reference to automation carrier route
as follows:]
Maximum weight for Standard Mail Enhanced Carrier Route high-
density and saturation pieces: 3.5 ounces (0.2188 pound) (see
201.3.13.4, Heavy Letter Mail, for pieces heavier than 3 ounces).
6.2 Carrier Route Accuracy
6.2.1 Basic Standards
The carrier route accuracy standard is a means of ensuring that the
carrier route code correctly matches the delivery address information.
For the purposes of this standard, address means a specific address
associated with a specific carrier route code. Addresses used on pieces
claiming certain rates under 6.2.2 that are subject to the carrier
route accuracy standard must meet these requirements:
[Revise item a to delete the last sentence, about ECR automation
rate Standard Mail, as follows:]
a. Each address and associated carrier route code used on the
mailpieces in a mailing must be updated within 90 days before the
mailing date with one of the USPS-approved methods in 3.8.2.
* * * * *
6.3 Basic Rate Enhanced Carrier Route Standards
* * * * *
6.3.2 Basic Rate Eligibility
[Revise 6.3.2 to add the option for groups of 10 or more pieces as
follows:]
Basic rates apply to each piece sorted under 245.6.0 or 705.8.0 in
a full carrier route tray, in a carrier route bundle of 10 or more
pieces, or in groups of 10 or more pieces placed in a 5-digit carrier
routes or a 3-digit carrier routes tray.
* * * * *
[Delete 6.6, Automation ECR Standards.]
* * * * *
7.0 Eligibility Standards for Automation Rate Standard Mail
* * * * *
7.3 Rate Application for Automation Letters
Automation rates apply to each piece that is sorted under 245.7.0,
Preparing Automation Rate Letters, into the corresponding qualifying
groups:
[Revise items a through d to accommodate an option to overflow
trays as follows:]
a. Groups of 150 or more pieces in 5-digit/scheme trays qualify for
the 5-digit rate. Preparation to qualify for that rate is optional.
Pieces placed in full 3-digit/scheme trays under 245.7.5 in lieu of 5-
digit/scheme overflow trays are eligible for 5-digit rates (see
245.7.5).
b. Groups of 150 or more pieces in 3-digit/scheme trays qualify for
the 3-digit rate. Pieces placed in full AADC trays
[[Page 2104]]
under 245.7.5 in lieu of 3-digit/scheme overflow trays are eligible for
3-digit rates (see 245.7.5).
c. Groups of fewer than 150 pieces in origin/entry 3-digit/scheme
trays and groups of 150 or more pieces in AADC trays qualify for the
AADC rate. Pieces placed in mixed AADC trays under 245.7.5 in lieu of
AADC overflow trays also are eligible for AADC rates (see 245.7.5).
d. Pieces in mixed AADC trays qualify for the mixed AADC rate,
except for pieces prepared under 7.3c.
* * * * *
245 Mail Preparation
1.0 General Information for Mail Preparation
* * * * *
1.2 Definitions of Mailings
Mailings are defined as:
* * * * *
b. Standard Mail. Except as provided in 243.3.6, Residual Volume
Requirement, the types of Standard Mail listed below may not be part of
the same mailing.
[Delete item b1, about automation ECR. Renumber items b2 through b8
as new items b1 through b7.]
* * * * *
1.4 Preparation Definitions and Instructions
For purposes of preparing mail:
* * * * *
[Revise item b as follows:]
b. A full letter tray is one in which faced, upright pieces fill
the length of the tray between 85% and 100% full.
* * * * *
[Revise the last sentence in item e as follows:]
e. A 5-digit scheme sort for automation letters yields 5-digit
scheme trays for those 5-digit ZIP Codes identified in the USPS City
State Product and 5-digit trays for other areas. Mail prepared using 5-
digit scheme sort must be entered no later than 90 days after the
release date of the City State Product used to obtain the scheme
information (see 708.3.0, Coding Accuracy Support System (CASS)). The
5-digit ZIP Codes in each scheme are treated as a single presort
destination subject to a single minimum volume, with no further
separation by 5-digit ZIP Code required. Trays prepared for a 5-digit
scheme destination that contain pieces for only one of the schemed 5-
digit ZIP Codes are still considered 5-digit scheme sorted and are
labeled accordingly. When standards require 5-digit/scheme sort,
mailers must prepare all possible 5-digit scheme trays, then prepare
all possible 5-digit trays.
[Revise item f to add a new last sentence as follows:]
f. A 3-digit scheme sort yields 3-digit scheme trays for those 3-
digit ZIP Code prefixes listed in L003 and 3-digit trays for other
areas. The 3-digit ZIP Code prefixes in each scheme are treated as a
single presort destination subject to a single minimum tray volume,
with no further separation by 3-digit prefix required. Trays prepared
for a 3-digit scheme destination that contain pieces for only one of
the schemed 3-digit areas are still considered 3-digit scheme sorted
and are labeled accordingly. When standards require 3-digit/scheme
sort, mailers must prepare all possible 3-digit scheme trays, then
prepare all possible 3-digit trays.
* * * * *
2.0 Bundles
* * * * *
2.3 Preparing Bundles
Cards and letter-size pieces are subject to these bundling
standards:
* * * * *
[Revise item c to delete ``and for Standard Mail pieces where the
mailer has requested `manual only' processing'' as follows:]
c. Bundles must be prepared for mail in all less-than-full trays
and for nonmachinable Presorted Standard Mail.
[Revise item d to delete the second sentence as follows:]
d. Except under 245.6.7, separator cards or tic marks may be used
instead of bundling for letter-size pieces in full 5-digit carrier
routes trays of Enhanced Carrier Route Standard Mail. The cards must be
of paper or card stock, at least 0.25 inch higher than the highest
pieces in the mailing, and in front of the corresponding groups of
mail. The tic mark must be applied during the mailpiece production
process and be printed on the top edge of the envelope, to the left of
the center line of the envelope.
* * * * *
[Revise heading of 5.0 as follows:]
5.0 Preparing Nonautomation Letters
* * * * *
5.2 Marking
[Revise 5.2 to delete ``AUTOCR'' in the last sentence.]
* * * * *
[Delete 5.3, Manual Only Option. Renumber 5.4 and 5.5 as new 5.3
and 5.4.]
5.3 Machinable Preparation
5.3.1 Machinable Bundling
Machinable pieces are not bundled, except for the following (see
2.3):
* * * * *
[Delete item b. Renumber item c as new item b.]
5.3.2 Traying and Labeling
[Replace the first sentence in 5.3.2 with new text and delete items
a and b. Renumber items c through e as new items a through c and revise
as follows:]
Instead of preparing overflow AADC trays with fewer than 150
pieces, mailers may include these pieces in mixed AADC trays.
Preparation sequence, tray size, and labeling:
a. Origin/entry 3-digit/scheme (optional, no minimum); labeling: *
* *
* * * * *
b. AADC (required); 150-piece minimum (overflow allowed); labeling:
* * *
* * * * *
c. Mixed AADC (required); no minimum; labeling: * * *
* * * * *
5.4 Nonmachinable Preparation
5.4.1 Nonmachinable Bundling
[Revise renumbered 5.4.1 to delete the fourth sentence, about
manual processing, as follows:]
Except as provided in 2.5, Exception to Bundle Preparation--Full
Single-Sort-Level Trays, bundling is required before traying. A bundle
must be prepared when the quantity of addressed pieces for a required
presort level reaches a minimum of 10 pieces. Smaller volumes are not
permitted except for mixed ADC bundles. Preparation sequence, bundle
size, and labeling:
* * * * *
5.4.2 Traying and Labeling
[Delete item c and renumber items d and e as new items c and d.
Revise introductory text and renumbered items a through c as follows:]
Overflow trays are not allowed. Preparation sequence, tray size,
and labeling:
a. 5-digit (required); 150-piece minimum; labeling: * * *
* * * * *
b. 3-digit (required); 150-piece minimum (mailers may prepare 3-
digit origin/entry trays with as few as 10 pieces per tray); labeling:
* * *
* * * * *
c. ADC (required); 150-piece minimum; labeling: * * *
* * * * *
[[Page 2105]]
6.0 Preparing Enhanced Carrier Route Letters
6.1 Basic Standards
[Revise 6.1 to delete ``(Enhanced Carrier Route automation rate
mailings must be prepared under 7.0)'' in the introductory text as
follows:]
All mailings and all pieces in each mailing at Enhanced Carrier
Route Standard Mail and Nonprofit Enhanced Carrier Route Standard Mail
nonautomation rates are subject to specific preparation standards in
6.0 and to these general standards:
* * * * *
[Revise 6.2 by adding a sentence at the end to require carrier
route information lines on certain pieces mailed at ECR rates as
follows:]
6.2 Marking
Subject to the marking standards in 202.3.0, Placement and Content
of Mail Markings, and 202.4.0, Endorsement Placement, Enhanced Carrier
Route Standard Mail pieces must be marked ``Presorted Standard'' (or
``PRSRT STD''), and Nonprofit Enhanced Carrier Route Standard Mail
pieces must be marked ``Nonprofit Organization'' (or ``Nonprofit Org.''
or ``Nonprofit''). All pieces also must be marked ``ECRLOT'' for basic
rate, ``ECRWSH'' for high density rate, or ``ECRWSS'' for saturation
rate. Pieces in carrier route mailings under 6.7 must bear carrier
route information lines under 708.8.0.
* * * * *
6.4 Carrier Route Bundle Preparation
Prepare carrier route bundles of letter-size mail as follows:
[Revise item a as follows:]
a. Mailers must prepare only carrier route bundles, except under
6.7. Carrier route bundles are not permitted in full carrier route
trays, except for card-size pieces.
* * * * *
[Revise heading and introductory text of 6.6 as follows:]
6.6 General Traying and Labeling
For all ECR letters over 3 ounces and all ECR letters that are not
automation-compatible and delivery-point barcoded, prepare trays
according to 6.6. For ECR automation-compatible letters that are
delivery-point barcoded and that weigh up to 3 ounces, prepare trays
under 6.7. Preparation sequence, tray size, and labeling:
* * * * *
[Renumber 6.7 through 6.9 as new 6.8 through 6.10. Insert new 6.7
as follows:]
6.7 Traying and Labeling for Automation-Compatible ECR Letters
Mailers must make full carrier route and 5-digit carrier routes
trays, when possible, for automation-compatible, delivery-point
barcoded ECR letters that weigh up to 3 ounces. Except for card-size
pieces, pieces must not be bundled. Group pieces together by carrier
route in 5-digit and 3-digit carrier routes trays. If pieces for one
carrier route do not result in a full tray, mailers must combine pieces
from at least two routes to make full 5-digit carrier routes trays,
grouping pieces together by carrier route. If pieces for multiple
carrier routes do not result in a full 5-digit tray, mailers must
combine pieces from at least two 5-digit ZIP Codes to make 3-digit
carrier routes trays, grouping pieces together by carrier route. If
pieces fill more than one tray but do not fill an additional tray,
mailers must place excess pieces in a tray at the next sortation level.
Preparation sequence, tray size, and labeling:
a. Carrier route: required; full trays only, no overflow.
1. Line 1: city, state, and 5-digit ZIP Code on mail (see 4.0 for
overseas military mail).
2. Line 2: for saturation, ``STD LTR BC WSS,'' followed by route
type and number; for high-density, ``STD LTR BC WSH,'' followed by
route type and number; for basic, ``STD LTR BC LOT,'' followed by route
type and number.
b. 5-digit carrier routes: required; full trays only, no overflow,
no bundling.
1. Line 1: city, state, and 5-digit ZIP Code on mail (see 4.0 for
overseas military mail).
2. Line 2: ``STD LTR 5D CR-RT BC.''
c. 3-digit carrier routes: required; bundling required in less-
than-full trays.
1. Line 1: city, state, and 3-digit ZIP Code prefix shown in L002,
Column A, that corresponds to 3-digit ZIP Code prefix on mail.
2. Line 2: ``STD LTR 3D CR-RT BC.''
* * * * *
7.0 Preparing Automation Rate Letters
* * * * *
7.2 Mailings
[Restructure 7.2 to delete the introductory text and item b. Make
item a the new text as follows:]
All pieces in a mailing must meet the standards in 201.1.0,
Physical Standards for Machinable Letters and Cards, and 201.3.0,
Physical Standards for Automation Letters and Cards, and must be sorted
together to the finest extent required for the rate claimed. The
definitions of a mailing and permissible combinations are in 1.0,
General Information for Mail Preparation.
7.3 Marking
[Revise 7.3 to delete references to ``AUTOCR'' as follows:]
All Standard Mail automation rate pieces must be marked under
202.3.0, Placement and Content of Mail Markings. Pieces claimed at an
automation rate must bear the appropriate class marking and ``AUTO,''
except as provided in 202.3.0. Pieces not claimed at an automation rate
must not bear ``AUTO'' unless First-Class single-piece rate postage is
affixed or a corrective single-piece rate marking (``Single-Piece'' or
``SNGLP'') is applied.
7.4 General Preparation
[Revise 7.4 to delete carrier route references as follows:]
Grouping, bundling, and labeling are not generally required or
permitted, except bundling is required in any mailing consisting
entirely of card-size pieces and for pieces in overflow and less-than-
full trays, and grouping is required under 7.5.
[Delete 7.5 and 7.6, about carrier route trays and pieces. Renumber
7.7 through 7.9 as new 7.5 through 7.7.]
7.5 Tray Preparation
[Revise renumbered 7.5 to add information about overflow trays as
follows:]
Instead of preparing overflow trays with fewer than 150 pieces,
mailers may include these pieces in the next tray level when a tray of
150 or more pieces can be made. Mailers must note these trays on
standardized documentation (see 708.1.2). Pieces that are placed in the
next tray level must be grouped by destination and placed in the front
of that tray. Mailers may use this option selectively for 3-digit and
AADC ZIP Codes. This option does not apply to origin/entry 3-digit/
scheme trays. Preparation sequence, tray size, and Line 1 labeling:
[Delete items a through c, about carrier routes trays. Renumber
items d through g as new items a through d. Revise renumbered item a to
require 5-digit/scheme trays for rate as follows:]
a. 5-digit/scheme (see 1.4e): optional, but required for 5-digit
rate (150-piece minimum); overflow allowed; for Line 1, label as
follows:
1. For 5-digit scheme trays, use destination shown in the current
USPS City State Product.
2. For 5-digit trays, use city, state, and 5-digit ZIP Code
destination on pieces (see 4.0 for overseas military mail).
[Revise renumbered item b to make origin 3-digit trays optional as
follows:]
b. 3-digit/scheme; required (150-piece minimum except no minimum
for
[[Page 2106]]
optional origin/entry 3-digit/scheme(s)); overflow allowed; for Line 1,
use L002, Column B.
* * * * *
7.6 Tray Line 2
Line 2: ``STD LTR'' and:
[Delete items a through c, about carrier routes. Renumber items d
through i as new items a through f and revise as follows:]
a. 5-digit scheme: ``BC 5D SCHEME.''
b. 5-digit: ``5D BC.''
c. 3-digit scheme: ``BC 3D SCHEME'' and, if applicable, as shown in
L002, Column B, followed by the letter ``A,'' ``B,'' or ``C.''
d. 3-digit: ``3D BC.''
e. AADC: ``AADC BC.''
f. Mixed AADC: ``BC WKG.''
* * * * *
246 Enter and Deposit
* * * * *
4.0 Destination Sectional Center Facility (DSCF) Entry
* * * * *
4.2 Eligibility
[Revise 4.2 to allow pieces placed in AADC trays in lieu of in 3-
digit trays under 245.7.5 to be eligible for DSCF rates as follows:]
Pieces in a mailing that meet the standards in 2.0 and 4.0 are
eligible for DSCF rates under either of the following conditions:
a. When deposited at a DSCF (or USPS-designated facility),
addressed for delivery within that SCF's service area, and:
1. Placed in a tray labeled to that DSCF.
2. Placed in a tray labeled to the DADC that includes that DSCF
under the preparation option in 245.7.5.
3. Placed in a tray labeled to a postal facility within that DSCF's
service area.
b. When the pieces are prepared with simplified addresses under
602.3.2 or mailers hold a mailing permit at the entry office and
deposit only one mailing (of fewer than 2,500 pieces) per day. See 5.2
for additional DSCF rate eligibility for letters.
* * * * *
5.0 Destination Delivery Unit (DDU) Entry
* * * * *
5.2 Eligibility
[Revise 5.2 to reorganize text and eliminate the DDU entry discount
as follows:]
Letter-size mailpieces are not eligible for a destination delivery
unit (DDU) discount. Mailers may deposit letter-size pieces that meet
the standards in 2.0 and 5.0 at a DDU when:
a. Those pieces are addressed for delivery within that facility's
service area (enhanced carrier route only).
b. The pieces are placed in properly prepared and labeled carrier
route trays or 5-digit carrier routes trays, or on pallets under
705.8.0.
c. The pieces are eligible for and claimed at a carrier route rate.
* * * * *
300 Discount Mail: Flats
301 Physical Standards
1.0 Physical Standards for Flats
1.1 General Definition of Flat-Size Mail
Flat-size mail other than that in 3.0, Physical Standards for
Automation Flats, is:
* * * * *
[Add an exception for Periodicals mail in item b as follows:]
b. Not more than 15 inches long, or more than 12 inches high, or
greater than 3/4 inch thick, except for Periodicals mail under
707.25.3.
[Replace items c and d with new items c and d as follows:]
c. Rectangular.
d. Other size or weight standards may apply to mail claimed at
certain rates, mail addressed to certain APOs and FPOs, and mail sent
by the Department of State to U.S. government personnel abroad.
[Revise 1.2 to change the determination of the length of flats as
follows:]
1.2. Length and Height of Flats
The length of a flat-size mailpiece is the longest dimension. The
height is the dimension perpendicular to the length.
[Insert new 1.3 through 1.6 as follows:]
1.3 Shape
Each flat-size piece must be rectangular. See 2.0 for additional
standards by class of mail.
1.4 Minimum Flexibility Criteria for Rigid Pieces
Flat-size pieces must be flexible. Test flexibility as follows:
a. For pieces 10 inches or longer:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece 5 inches off the surface.
2. Press down on the piece at a point 1 inch from the outer edge,
in the center of the piece's width, exerting steady pressure.
3. Turn the piece around and repeat steps 1 and 2. The piece is
flexible if both ends can bend at least 2 inches without being damaged.
b. For pieces less than 10 inches long:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece one-half of its length off the
surface.
2. Press down on the piece at a point 1 inch from the outer edge,
in the center of the piece's width, exerting steady pressure.
3. Turn the piece around and repeat steps 1 and 2. The piece is
flexible if both ends can bend at least 1 inch without being damaged.
1.5 Uniform Thickness
Flat-size mailpieces must be uniformly thick so that any bumps,
protrusions, or other irregularities do not cause more than \1/4\-inch
variance in thickness. (Do not consider the selvage when measuring
variance in thickness.) If the contents are significantly smaller than
the envelope, wrapper, or sleeve, mailers must secure those contents to
prevent shifting of more than 2 inches within the mailpiece.
1.6 Flat-Size Pieces Not Eligible for Flat-Size Rates
Mailpieces that do not meet the standards in 1.3 through 1.5 are
not eligible for flat-size rates and must pay applicable rates as
follows:
a. First-Class Mail--parcel rates.
b. Standard Mail--Not Flat-Machinable or parcel rates.
c. Bound Printed Matter--parcel rates.
[Revise the heading of 2.0 to delete ``Presorted.'']
2.0 Physical Standards for Nonautomation Flats
2.1 First-Class Mail
[Revise 2.1 as follows:]
These additional standards apply to First-Class Mail flat-size
pieces:
a. First-Class Mail cannot exceed 13 ounces. First-Class Mail
weighing more than 13 ounces is Priority Mail.
b. Flat-size pieces that do not meet the standards in 1.3 through
1.5 must be prepared as parcels and pay the applicable parcel rate.
2.2 Standard Mail
2.2.1 Basic Physical Standards
[Revise the introductory text as follows:]
These additional standards apply to Standard Mail flat-size pieces:
* * * * *
[Delete item b. Insert new item b as follows:]
b. Flat-size pieces that do not meet the standards in 1.3 through
1.5 must be prepared as parcels or Not Flat-
[[Page 2107]]
Machinable pieces and pay the parcel or Not Flat-Machinable rates (see
401).
[Delete Exhibit 2.2.1b, Maximum Dimensions for Standard Mail
Flats.]
* * * * *
2.3 Bound Printed Matter
2.3.1 General Standards
[Delete item c. Renumber items a and b as new items b and c. Revise
the introductory text and insert new item a as follows:]
These additional standards apply to Bound Printed Matter:
a. Flat-size pieces that do not meet the standards in 1.3 through
1.5 must be prepared as parcels and pay the applicable parcel rate.
* * * * *
2.4 Media Mail
2.4.1 General Standards
[Delete item c. Renumber items a and b as new items b and c. Revise
the introductory text and insert new item a as follows:]
These additional standards apply to Media Mail:
a. Flat-size pieces that do not meet the standards in 1.3 through
1.5 must be prepared as parcels.
* * * * *
2.5 Library Mail
2.5.1 General Standards
These additional standards apply to Library Mail:
[Delete item c. Renumber items a and b as new items b and c. Revise
the introductory text and insert new item a as follows:]
a. Flat-size pieces that do not meet the standards in 1.3 through
1.5 must be prepared as parcels.
* * * * *
3.0 Physical Standards for Automation Flats
3.1 Basic Standards for Automation Flats
[Revise 3.1 as follows:]
Flat-size pieces claimed at automation rates must meet the
standards in 3.0 and the eligibility standards for the class of mail
and rate claimed. Pieces prepared with polywrap film must meet the
standards in 3.4.
[Delete 3.2]
[Renumber 3.3. through 3.8 as new 3.2 through 3.7]
[Revise heading of new 3.2 as follows:]
3.2 Additional Criteria for Automation Flats
[Revise the heading and text of 3.2.1 as follows:]
3.2.1 Address Placement on Folded Pieces
Mailers must design folded pieces so that the address is in view
when the final folded edge is at the bottom of the piece and any
intermediate bound or folded edge is to the right.
3.2.2 Shape and Size
[Revise 3.2.2 to specify the minimum and maximum dimensions as
follows:]
Each flat-size piece must be rectangular. The following minimum and
maximum dimensions apply to First-Class Mail, Standard Mail,
Periodicals (except under 707.25.3), and Bound Printed Matter pieces:
1. Minimum height is 5 inches. Maximum height is 12 inches.
2. Minimum length is 6 inches. Maximum length is 15 inches.
3. Minimum thickness is 0.009 inch. Maximum thickness is 0.75 inch.
* * * * *
[Revise heading and text of 3.2.4, and delete Exhibit 3.2.4a, to
add new standards for deflection as follows:]
3.2.4 Maximum Deflection (``Droop'') Criteria for Flimsy Pieces
An automation flat-size mailpiece must be flexible (see 1.4) and
must meet maximum deflection standards. Test deflection as follows:
a. For pieces 10 inches or longer:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece 5 inches off the surface. Turn the
piece around and repeat the process.
2. The piece is automation-compatible if it does not droop more
than 4 inches.
b. For pieces less than 10 inches long:
1. Place the piece with the length perpendicular to the edge of a
flat surface and extend the piece one-half of its length off the
surface. Turn the piece around and repeat the process.
2. The piece is automation-compatible if it does not droop more
than 1 inch less than the extended length. For example, a piece 8
inches long would extend 4 inches off a flat surface. It must not droop
down more than 3 inches.
* * * * *
[Delete 3.4 to remove the standards for UFSM 1000 flats. Renumber
3.5 through 3.9 as new 3.4 through 3.8.]
3.4 Polywrap Coverings
[Revise heading and text of renumbered 3.4.1 as follows:]
3.4.1 Polywrap Films and Similar Coverings
When mailers use polywrap film or similar material to enclose flat-
size mailpieces claimed at automation rates, the material must meet the
standards in 3.4. Film approved for use under 3.4.5 must meet the
specifications in Exhibit 3.4.1 as follows:
a. Films or similar coverings must meet all eight properties in
Exhibit 3.4.1.
b. If the address label is affixed to the outside of the polywrap,
the haze property (property 2) does not apply.
* * * * *
3.4.2 Wrap Direction and Seam Placement
Wrap direction, seam direction, and seam placement must follow
these standards:
[Revise item a and the first sentence in item b as follows:]
a. The wrap direction must be around the longer axis of the
mailpiece, with the seam parallel to that axis. The longer axis is
always parallel to the length of the mailpiece.
b. The preferred seam placement is on the nonaddressed side of the
mailpiece. If the seam is placed on the addressed side, the seam must
not cover any part of the delivery address and barcode, postage area,
or any required markings or endorsements. Regardless of seam placement,
the polywrap over the address area must be a smooth surface to avoid
interference with address and barcode readability.
3.4.3 Overhang
[Revise 3.4.3 to delete item b and restructure the text as
follows:]
For purposes of the polywrap standards for overhang (selvage) only,
the top edge of the mailpiece is one of the two physically longer edges
of the piece, regardless of address orientation and whether bound or
unbound. Any polywrap overhang (selvage) around the four edges of the
mailpiece (top, bottom, and left and right sides) must meet these
standards:
a. When the mailpiece contents are totally positioned at the bottom
of the polywrap, the overhang must not be more than 0.5 inch at the top
of the mailpiece.
b. When the mailpiece contents are totally positioned to the left
or to the right side of the polywrap, the overhang must not be more
than 1.5 inches on the opposite side.
c. The polywrap covering must not be so tight that it bends the
mailpiece.
[Delete 3.4.4. Renumber 3.4.5 as 3.4.4.]
* * * * *
[[Page 2108]]
3.7 Uniformity and Exterior Format
3.7.1 General
[Revise renumbered 3.7.1 to add a reference to 1.5 in the first
sentence as follows:]
A flat-size mailpiece prepared and claimed at automation rates must
be uniformly thick (see 1.5). Each flat-size mailpiece must have a
smooth and regular shape and be free of creases, folds, tears, or other
irregularities not compatible with automation equipment. The exterior
surface must not have protuberances caused by prohibited closures;
attachments (except as provided below); irregularly shaped or
distributed contents; or untrimmed excess material from the envelope,
wrapper, or sleeve.
* * * * *
[Delete renumbered 3.7.3 (this information was relocated to 1.5).
Renumber 3.7.4 as new 3.7.3.]
* * * * *
302 Elements on the Face of a Mailpiece
* * * * *
2.0 Placement and Content of Mail Markings
2.1 First-Class Mail and Standard Mail Markings
2.1.1 Placement
Mailpieces must be marked under the corresponding standards to show
the class of service and/or rate paid:
* * * * *
[Revise items b and b3 as follows:]
b. Other Markings. Mailers may place rate-specific markings as
follows:
* * * * *
3. If preceded by two asterisks (**), the ``AUTO,'' ``PRESORTED''
(or ``PRSRT''), ``CUSTOMIZED MARKETMAIL'' (or ``CUST MKTMAIL'' or
``CMM''), or ``Single-Piece'' (or ``SNGLP'') markings also may be
placed on the line directly above or two lines above the address in a
mailer keyline or a manifest keyline, or it may be placed above the
address and below the postage in an MLOCR ink-jet printed date
correction/meter drop shipment line.
* * * * *
2.1.2 Exceptions to Markings
Exceptions are as follows:
* * * * *
[Delete ``AUTOCR'' in item b as follows:]
b. Manifest Mailings. The basic marking must appear in the postage
area on each piece. The two-letter rate category code required in the
keyline on manifest mailing pieces prepared under 705.2.0 meets the
requirement for other rate markings.
* * * * *
4.0 Barcode Placement
* * * * *
4.2 Applying One Barcode
[Revise 4.2 to delete the second sentence, about UFSM 1000
mailpieces, as follows:]
On any flat-size mailpiece claimed at an automation rate, the
barcode may be anywhere on the address side as long as it is at least
\1/8\ inch from any edge of the piece. The portion of the surface of
the piece on which the barcode is printed must meet the barcode
dimensions and spacing requirements in 708.4.2.5, and the reflectance
standards in 708.4.4. Address block barcodes are subject to the
standards in 4.6a. through 4.6e.
* * * * *
330 Discount Flats: First-Class Mail
333 Rates and Eligibility
1.0 Rates and Fees for First-Class Mail
1.1 Rate Application
[Revise 1.1 as follows:]
Postage is based on the flat-size rate that applies to the weight
of each addressed piece.
* * * * *
4.0 Additional Eligibility Standards for Nonautomation First-Class Mail
Flats
* * * * *
[Revise the heading and text of 4.3 as follows:]
4.3 Nonmachinable Flat-Size Pieces
Flat-size pieces that do not meet the standards in 301.1.3 through
301.1.5 must be prepared as parcels and pay the applicable parcel rate.
5.0 Additional Eligibility Standards for Automation Rate First-Class
Mail Flats
* * * * *
[Delete 5.2 and renumber 5.3 through 5.6 as new 5.2 through 5.5.]
340 Discount Flats: Standard Mail
343 Rates and Eligibility
* * * * *
3.0 Basic Standards for Standard Mail Flats
* * * * *
3.2 Defining Characteristics
[Revise heading and text of 3.2.1 as follows:]
3.2.1 Weight, Shape, Flexibility, and Uniform Thickness
All Standard Mail pieces must weigh less than 16 ounces. Flat-size
pieces that do not meet the standards in 301.1.3 through 301.1.5 must
be prepared as parcels or Not Flat-Machinable pieces and pay parcel or
Not Flat-Machinable rates (see 401).
* * * * *
4.0 Rate Eligibility for Standard Mail
* * * * *
4.2 Minimum Per Piece Rates
The minimum per piece rates (the minimum postage that must be paid
for each piece) apply as follows:
* * * * *
[Revise introductory text in item b and item b1 as follows:]
b. In applying the minimum per piece rates, a mailpiece is
categorized as a letter based on whether the piece meets the letter-
size standard in 201.1.0, without regard to placement of the address on
the piece, except under these conditions:
1. If the piece meets both the definition of a letter in 201.1.1.1
and the definition of an automation flat in 301.3.0, the piece may be
prepared and entered at an automation flat rate. [Revise item b2 to
change the rates for Customized MarketMail to the NFM rates as
follows:]
2. Pieces mailed as Customized MarketMail under 705.1.0 must pay
Regular or Nonprofit Standard Mail 5-digit nonentry rates for Not Flat-
Machinable pieces and must not exceed 3.3 ounces.
* * * * *
[Revise heading and text of 4.4 as follows:]
4.4 Shape, Flexibility, and Uniform Thickness
Flat-size pieces that do not meet the standards in 301.1.3 through
301.1.5 must be prepared as parcels or Not Flat-Machinable pieces and
pay parcel or Not Flat-Machinable rates (see 401).
[Revise heading of 5.0 as follows:]
5.0 Additional Eligibility Standards for Nonautomation Standard Mail
Flats
* * * * *
[Replace 5.3 and 5.4 with new 5.3 through 5.6 as follows:]
5.3 5-Digit Rates for Flats
The 5-digit rate applies to flat-size pieces:
a. In a 5-digit/scheme bundle of 10 or more pieces, or 15 or more
pieces, as applicable; properly placed in a 5-digit/scheme sack
containing at least 125 pieces or 15 pounds of pieces.
[[Page 2109]]
b. When palletized under 705.8.0 and 705.10.0 through 705.13.0, in
a 5-digit/scheme bundle of 10 or more pieces, or 15 or more pieces, as
applicable.
c. In a 5-digit bundle of 10 or more pieces, or 15 or more pieces,
as applicable; properly placed in a merged 5-digit/scheme or 5-digit
sack under 705.10.0.
5.4 3-Digit Rates for Flats
The 3-digit rate applies to flat-size pieces:
a. In a 5-digit/scheme bundle of 10 or more pieces, or 15 or more
pieces, as applicable, or in a 3-digit/scheme bundle of 10 or more
pieces; properly placed in a 3-digit sack of at least 125 pieces or 15
pounds of pieces.
b. When palletized under 705.8.0 and 705.10.0 through 705.13.0, in
a 3-digit/scheme bundle of 10 or more pieces.
5.5 ADC Rates for Flats
ADC rates apply to flat-size pieces:
a. In a 5-digit/scheme, 3-digit/scheme, or ADC bundle of 10 or more
pieces properly placed in an ADC sack of at least 125 pieces or 15
pounds of pieces.
b. In an optional 3-digit/scheme origin/entry sack.
c. When palletized under 705.8.0 and 705.10 through 705.13, in an
ADC bundle of 10 or more pieces; properly placed on an ADC pallet.
5.6 Mixed ADC Rates for Flats
Mixed ADC rates apply to flat-size pieces in bundles that do not
qualify for 5-digit, 3-digit, or ADC rates; placed in mixed ADC sacks
or on ASF, BMC, or mixed BMC pallets under 705.8.0.
* * * * *
7.0 Additional Eligibility Standards for Automation Rate Standard Mail
Flats
* * * * *
7.2 Rate Application
[Revise 7.2 as follows:]
Automation rates apply to each piece properly sorted into
qualifying groups:
a. The 5-digit rate applies to flat-size pieces in a 5-digit/scheme
bundle of 10 or more pieces, or 15 or more pieces, as applicable.
b. The 3-digit rate applies to flat-size pieces in a 3-digit/scheme
bundle of 10 or more pieces.
c. The ADC rate applies to flat-size pieces in an ADC bundle of 10
or more pieces.
d. The mixed ADC rate applies to flat-size pieces in mixed ADC
bundles (no minimum).
* * * * *
345 Mail Preparation
1.0 General Information for Mail Preparation
* * * * *
1.3 Terms for Presort Levels
Terms used for presort levels are defined as follows:
* * * * *
[Revise items c and k as follows:]
c. 5-digit scheme (bundles and sacks) for flats meeting the
automation-compatibility standards in 301.3.0: the ZIP Code in the
delivery address on all pieces is one of the 5-digit ZIP Code areas
processed by the USPS as a single scheme, as shown in L007.
* * * * *
k. 3-digit scheme bundles for flats meeting the automation-
compatibility standards in 301.3.0: the ZIP Code in the delivery
address begins with one of the 3-digit prefixes processed by the USPS
as a single scheme, as shown in L008.
* * * * *
1.4 Preparation Definitions and Instructions
For purposes of preparing mail:
* * * * *
[Revise item f as follows:]
f. A 5-digit scheme sort for flats meeting the automation-
compatibility standards in 301.3.0 yields 5-digit scheme bundles for
those 5-digit ZIP Codes identified in L007 and 5-digit bundles for
other ZIP Codes. When standard