[Federal Register: May 18, 2007 (Volume 72, Number 96)]
[Proposed Rules]
[Page 27988-28003]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18my07-11]
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DEPARTMENT OF AGRICULTURE
Rural Housing Service
Rural Business-Cooperative Service
Rural Utility Service
Farm Service Agency
7 CFR Part 1944
Rural Housing Service
7 CFR Part 3551
RIN 0575-AC20
Streamlining of the Section 523 Mutual and Self-Help Housing
Program
AGENCY: Rural Housing Service, USDA.
ACTION: Proposed rule.
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SUMMARY: This action proposes to replace the Mutual and Self-Help
Housing Program's (MSH) administration under 7 CFR part 1944, Subpart I
with 7 CFR part 3551. This rule will apply to grants executed after the
effective date of the final rule. The Rural Housing Service (an agency
within the Rural Development mission area) proposes to streamline and
clarify its regulations for MSH. This action is taken to reduce
regulations, improve customer service and enhance efficiency,
flexibility, and effectiveness in managing the program.
DATES: Written or e-mail comments must be received on or before July
17, 2007. The comment period for information collections under the
Paperwork Reduction Act of 1995 continues through July 17, 2007.
ADDRESSES: You may submit comments to this rule by any of the following
methods:
Agency Web Site: http://www.rurdev.usda.gov/regs. Follow
instructions for submitting comments on the Web Site.
E-Mail: comments@wdc.usda.gov. Include ``RIN No. 0575-
AC20'' in the subject line of the message.
Federal eRulemaking Portal: http://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Submit written comments via the U.S. Postal Service
to the Branch Chief, Regulations and Paperwork Management Branch, U.S.
Department of Agriculture, STOP 0742, 1400 Independence Avenue, SW.,
Washington, DC 20250-0742.
Hand Delivery/Courier: Submit written comments via Federal
Express Mail or other courier service requiring a street address to the
Branch Chief, Regulations and Paperwork Management Branch, U.S.
Department of Agriculture, 300 7th Street, SW., 7th Floor, Washington,
DC 20024.
All written comments will be available for public inspection during
regular work hours at 300 7th Street, SW., 7th Floor address listed
above.
FOR FURTHER INFORMATION CONTACT: Debra S. Mangrum, Senior Loan
Specialist, Special Programs and New Initiatives Branch, Single Family
Housing Direct Loan Division, RHS, Stop 0783, Room 2209, South
Agriculture Building, 1400 Independence Avenue, SW., Washington, DC
20250-0783, telephone (202) 720-1366.
SUPPLEMENTARY INFORMATION:
Classification
This proposed rule has been determined not to be significant for
purposes of Executive Order 12866 and, therefore, has not been reviewed
by the Office of Management and Budget (OMB).
Executive Order 12988
This proposed rule has been reviewed under Executive Order 12988,
Civil Justice Reform. If this proposed rule is adopted: (1) Unless
otherwise specifically provided, all State and local laws and
regulations that are in conflict with this rule will be preempted; (2)
no retroactive effect will be given to this rule except as specifically
prescribed in the rule; and (3) the appeal procedures of the National
Appeals Division (7 CFR part 11) must be exhausted before bringing
suit.
Unfunded Mandates Reform Act
Title II of the Unfunded Mandates Reform Act of 1995 (UMRA), Public
Law 104-4, establishes requirements for Federal agencies to assess the
effects of their regulatory actions on State, local, and tribal
governments and the private sector. Under section 202 of the UMRA, the
Agency generally must prepare a written statement, including a cost-
benefit analysis, for proposed and final rules with ``Federal
mandates'' that may result in expenditures to State, local, or tribal
governments, in the aggregate, or to the private sector, of $100
million or more in any one year. When such a statement is needed for a
rule, section 205 of the UMRA generally requires the
[[Page 27989]]
Agency to identify and consider a reasonable number of regulatory
alternatives and adopt the least costly, more cost-effective or least
burdensome alternative that achieves the objectives of the rule. This
rule contains no Federal mandates (under the regulatory provisions of
Title II of the UMRA) for State, local, and tribal governments or the
private sector. Therefore, this rule is not subject to the requirements
of sections 202 and 205 of the UMRA.
Executive Order 13132
The policies contained in this rule do not have any substantial
direct effect on States, on the relationship between the National
government and States, or on the distribution of power and
responsibilities among the various levels of government. Nor does this
rule impose substantial direct compliance costs on State and local
governments. Therefore, consultation with the States is not required.
Environmental Impact Statement
This document has been reviewed in accordance with 7 CFR part 1940,
subpart G, ``Environmental Program.'' It is the determination of the
Agency that the proposed action does not constitute a major Federal
action significantly affecting the quality of the human environment,
and in accordance with the National Environmental Policy Act of 1969,
neither an Environmental Assessment nor an Environmental Impact
Statement is required.
Regulatory Flexibility Act
This proposed rule has been reviewed with regard to the
requirements of the Regulatory Flexibility Act (5 U.S.C. 601-612). The
undersigned has determined and certified by signature of this document
that this rule will not have a significant economic impact on a
substantial number of small entities. This rule will affect both small
and large entities in the same manner. This rule proposes no
significant changes in information collection or regulatory
requirements that would have a negative impact on either small or large
entities in an economic way.
Programs Affected
This program is listed in the Catalog of Federal Domestic
Assistance under Number 10.420, Rural Self-Help Housing Technical
Assistance.
Intergovernmental Consultation
For the reasons set forth in the Final Rule related Notice to 7 CFR
part 3015, Subpart V, this program is subject to Executive Order 12372
which requires intergovernmental consultation with State and local
officials. The Agency has conducted intergovernmental consultation in
the manner delineated in RD Instruction 1940-J (available in any RD
office).
Paperwork Reduction and E-Government Sections
In accordance with the Paperwork Reduction Act of 1995, the Agency
will seek Office of Management and Budget (OMB) approval of reporting
and recordkeeping requirements contained in this proposed regulation.
Estimate of Burden: Public reporting burden for this collection of
information is estimated to average 4.60 hours per response.
Respondents: Public or private non-profit organizations or state or
political subdivisions.
Estimated number of respondents: 230.
Estimated number of responses: 4,063.
Estimated Number of Responses per Respondent: 17.67.
Estimated Total Annual Burden on Respondents: 18,698 hours.
There have been no new paperwork requirements, however; the
reporting burden and associated costs have increased consistent with
the growth of the program.
Copies of this information collection can be obtained from Brigitte
Sumter, Regulations and Paperwork Management Branch, Support Services
Division, Rural Development, at 202-692-0042.
Comments: Comments are invited on: (a) Whether the proposed
collection of information is necessary for the proper performance of
the functions of the Agency, including whether the information will
have practical utility; (b) the accuracy of the Agency's estimate of
the burden of the proposed collection of information including the
validity of the methodology and assumptions used; (c) ways to enhance
the quality, utility, and clarity of the information to be collected;
and (d) ways to minimize the burden of the collection of information on
those who are to respond, including through the use of appropriate
automated, electronic, mechanical, or other technological collection
techniques or other forms of information technology. Comments may be
sent to Cheryl Thompson, Regulations and Paperwork Management Branch,
Support Services Division, U.S. Department of Agriculture, Rural
Development, STOP 0742, 1400 Independence Avenue, SW., Washington, DC
20250-0742. All responses to this notice will be summarized and
included in the request for OMB approval. All comments will also become
a matter of public record.
E-Government Act Compliance
Rural Development is committed to complying with the E-Government
Act, to promote the use of the Internet and other information
technologies to provide increased opportunities for citizen access to
Government information and services, and for other purposes.
Background Information
The Mutual and Self-Help Housing (MSH) program is authorized by
Section 523 of Title V of the Housing Act of 1949 (``Act''). Under the
Act, the Secretary of Agriculture is authorized to make MSH grants to,
or contract with, public or private non-profit corporations, agencies,
institutions, organizations, Indian tribes, and other associations, to
pay part or all of the cost of developing, conducting, administering,
or coordinating programs of technical and supervisory assistance to aid
needy very-low and low-income families in carrying out self-help
housing efforts. One of the primary benefits of MSH is to fund
organizations that are willing to locate and work with families that
otherwise do not qualify as homeowners. Generally, these are families
with incomes below 50 percent of the median income, living in
substandard housing, and/or lacking the skills to be a homeowner.
The number of MSH families participating in the Single Family
Housing Direct loan program has grown from 518 families in 1968 to more
than 41,000 families in 2006. Since 1996 the funding level has more
than tripled from $11 million to the current funding level of
approximately $34 million. Both the numbers of families obtaining
homeownership through MSH and the number of grantees participating have
increased since the program's inception. The rapid growth of interest
in this program has necessitated a change in how the program is being
delivered. Therefore, this rule proposes to implement a competitive
process for application processing and awarding of grant funds. This
process will ensure fairness, increase efficiency, and minimize the
negative impact to the customers we serve. Greater accountability will
be realized for rural residents resulting in greater investments that
enhance rural competitiveness, improve and diversify community
services, and enable rural residents to have a better quality of life.
These proposed revisions are consistent with efforts to streamline
Government
[[Page 27990]]
functions, improve efficiency and the effectiveness of Government
activities.
Enhancements To Improve Program Success
Streamlined Regulation
The proposed changes will provide more flexibility for both
grantees and Agency staff. Errors will be reduced because the proposed
guidelines and requirements will be clearer and items can be found in
reduced and better-organized regulations. This will enable the Agency
to deliver the program with fewer staff resources. The Agency believes
that streamlining of the regulations to make them simpler and more
direct will enhance the use of the program and encourage grantee
participation. The ultimate benefits are increased activity resulting
in better living standards for residents of rural communities.
This rule proposes policy changes consistent with the existing
statutory authority, clarifies certain requirements that have multiple
interpretations, and amends others that have led to unintended
consequences as discussed below. This streamlining will reduce the
program's administrative burden not only for the Agency but also for
applicants and grantees. The following contains more detailed
information for areas in which changes are proposed to streamline the
program, reduce the burden, and make needed policy changes:
Technical Enhancements
(a) Definitions: This rule proposes to make changes to the
definitions of agreement (now Grant agreement) and Mutual self-help
(now Mutual self-help method of construction) to be more consistent
with 7 CFR part 3550 and for program clarity. New definitions for the
following terms are added for clarity: Administrator, Applicant, Board
of Directors, Borrower, Bylaws, Close out, Colonias, Completed units,
Custodial account, Debarment, Environmental review, Environmental due
diligence, existing grantee, EZ/EC/REAP areas, Family labor
contribution, Final grantee evaluation, Grantee, High risk, household,
Housing Act of 1949 as amended, HUD, Indian reservation, Leveraged
assistance, Low-income, Member's agreement, Modest housing, Multi-
funded applicants, Notice of Funding Availability, Program
requirements, Production based, Reasonable costs, Rural area, Rural
Development, Section 502 loan program, Self-help construction cost,
Specialty tools, Substitute labor, Supervised bank account, Technical
and management assistance provider, Tribe, very-low income, and Workout
agreement. Definitions for the following are removed as unnecessary:
Date of completion, Direct costs, Disallowed costs and Termination of a
grant.
(b) Eligibility: This rule proposes to clarify or expand several
current eligibility requirements and to add new requirements (Sec.
3551.51) as discussed below.
The current regulation does not specify that organizations that
have been suspended, debarred, or excluded from participation in
Federal programs based on the ``List of Parties Excluded from Federal
Procurement and Nonprocurement Programs,'' are not eligible for this
program. This proposed rule includes that requirement in 7 CFR
3551.51(e). This change is necessary to prevent the award of grant
funds to unreliable organizations and to comply with existing Federal
Non-Procurement Debarment and Suspension regulations and USDA
regulations at 7 CFR Part 3017.
Under the current regulation, grantees applying for additional
funding must have received or will receive at least an acceptable
rating on their current grant. However, the State Director has
authority to grant an exception to this requirement if the grantee has
removed or will remove the factor that caused the unacceptable rating
(Sec. 1944.421). The proposed rule requires that an exception under
this section must be requested through the national office and only the
Administrator can approve such an exception (Sec. 3551.51(f)(1)). This
change is being proposed to eliminate funding of unsuccessful grantees
and in an effort to assure that only highly qualified applicants
receive funding.
The current regulation (Sec. 1944.404(d)(2)) considers only
organizations classified under section 501(c)(3) of the Internal
Revenue Code of 1986 as eligible private nonprofit corporations. The
proposed rule adds a new source of eligibility (Sec.
3551.51(a)(3)(iii) for organizations that are classified as tax exempt
under 501(c)(4) of the Code. There are considerable overlaps between
the two and many organizations could qualify for exempt status under
either. The major difference in the two types of organizations
affecting their qualifications with Rural Development, is that the
Sec. 501(c)(4) classification allows organizations the right to lobby.
However, all organizations applying for assistance in the MSH program
must certify and disclose their lobbying activities in accordance with
7 CFR part 3018 and Sec. 3551.55(b)(10)(iv). Adding this additional
source of eligibility will expand the pool of applicants and assure the
Agency of highly qualified grantees.
The current regulation also requires the organization to have a
board of directors that consists of not less than five members but does
not detail requirements of those board members (Sec. 1944.404(d)(4)).
The proposed rule requires that at least one-third of these members be
very-low or low income, their elected representatives, or residents of
a low income community and no more than one-third from the public
sector (Sec. 3551.51(3)(v)). This change will ensure that the
customers are being fairly represented by the organization.
Under the current regulation, applicants must provide information
to exhibit financial, legal and administrative capacity to carry out
the requirements of this program (Sec. 1944.404(b)). One of the
requirements includes submitting a staffing plan that reflects they
have qualified people to carry out the responsibilities of
administering this program or can be hired or contracted. This rule
proposes to change that requirement and states the applicant must have
experienced staff on board prior to grant approval or provide
documentation that a paid or volunteer consultant is secured with
similar experience to assist and train key staff members (Sec.
3551.51(b)(3)). This change will eliminate steps in monitoring the
grantee and taking any needed enforcement action after the grant is
closed to ensure required staffing levels are reached.
Under the current regulation, grantees must also submit a narrative
statement detailing the number of homes to be constructed, that low
income families are being served, and those families are willing to
contribute their labor (Sec. 1944.410(a)(4)). The proposed rule
expands that requirement to specifically require the applicant to
propose that no fewer than five homes will be built simultaneously per
participating family group, that at least 40 percent of the
participating families are very low income, that all of the
participating families are either low or very low income, and that
participating family members are willing to contribute at least 50
percent of the labor required on their home (Sec. 3551.51(c)). The
proposed rule also requires applicants to document that upon completion
of each participating family's home, they will have at least 10 percent
equity, based on the appraised market value at completion (Sec.
3551.51(c)(3)). These additional requirements will ensure that family
members are receiving a quality product and the goal to provide
[[Page 27991]]
affordable housing to very low and low income families is being met.
Greater specificity of expectations will improve consistency in grantee
success in meeting their goals.
Under the current regulation, grantees are generally expected to
close out grants with all the homes proposed for the grant cycle as
completed units. This method of operation, for the purpose of MSH, is
considered as ``grant based''. In recognition of existing practices,
however, the proposed rule adds flexibility to allow certain grantees
that operate on an ongoing, ``production line'' basis, to close out
grants with incomplete units and continue to operate without major
lapses between funding cycles (Sec. 3551.51(g)). In such case, the
grantee must: (1) Have the demonstrated capacity to close out the grant
with incomplete homes and continue to meet all program requirements;
(2) have successfully closed out at least two technical assistance
grants with the Agency; (3) have received at least a satisfactory
rating on their most recent final grantee evaluation and not currently
be designated ``High Risk'' or operating under a workout agreement; (4)
be a multi-funded applicant (with funding from a resource other than
the Agency); and (5) propose that no more than 10 percent of the homes
to be constructed will be incomplete at grant close out and that all
incomplete homes will be completed during the next grant cycle. The
Agency cannot guarantee that successive grants will be made. The
production line method of operation is currently being used by some
grantees without a negative impact on the families. Under this method,
no construction is begun, on homes within a group, unless the grantee
is certain there will be sufficient funds to complete the group
project. Therefore, no family's home is left unfinished with the
uncertainty of completion.
(c) Authorized Grant Uses: Under the current regulation no
reference is made to expenses that might be incurred by the applicant
regarding environmental reviews (Sec. 1944.405). The proposed rule
includes as an authorized grant use the payment of costs the applicant
may incur to obtain information necessary for the Agency to complete an
environmental review, when necessary (Sec. 3551.52(b)(10)). The
proposed rule also permits payment of other reasonable costs the
applicant may incur associated with the execution of a MSH program not
covered in this part but only when prior written approval by Rural
Development is obtained (Sec. 3551.52(b)(12)). The Agency believes
such inclusion of incidental costs associated with a grant application
will encourage highly qualified MSH applicants.
(d) Technical Assistance Grant Ceilings: The proposed rule
streamlines the method by which technical assistance grant ceilings are
calculated. While the current regulation lists four different methods
in which grant ceilings are calculated (Sec. 1944.407), the proposed
rule establishes a single, consistent method (Sec. 3551.54(b)(1)). In
addition, the proposed rule establishes some flexibility to permit
exceptions by the State Director and the Administrator only under
specific circumstances.
Under the current regulation, grantees generally opt for the method
of calculating technical assistance that produces the highest cost. An
even higher cost can be approved by the State Director with few
additional requirements and no maximum percentage limit. This has
resulted in many exceptions being made at the state level, inconsistent
technical assistance costs among states, and the depletion of funds
more rapidly. The proposed rule limits technical assistance cost to no
more than 15 percent of the equivalent value of a comparable modest
home in the subject area for each home that is to be constructed. This
amount, when added to the self-help construction cost, shall not exceed
the equivalent value of a comparable modest home in the area. Self-help
construction cost is defined under proposed Sec. 3551.10. The amount
is calculated as the total debt to the participating family,
subtracting land costs, closing costs, and impact fees, and adding any
additional financing such as grants that reduce the total debt to the
participating family. The method enables the Agency to make fair and
consistent comparisons of construction costs among grantees in an area
to determine whether a particular requested amount per unit is
reasonable.
The proposed rule allows for an exception to this grant ceiling by
the State Director, but only up to 20 percent of the equivalent value
of a modest home in the area. Special conditions must also exist in the
marketplace or locality, the participant's situation or labor rates
must require the additional cost, or no Agency-built homes must have
been built in the past 12 months and the cost to construct a modest
home is obtained by the Agency from a nationally recognized residential
cost provider (Sec. 3551.54(b)(2)). These changes should greatly
reduce the number of exceptions being made and maintain an acceptable
technical assistance cost among the states.
The proposed rule also permits for an Administrator's exception to
the grant ceiling to allow a higher technical assistance cost under
exigent circumstances set out in a notice published in the Federal
Register. Such circumstances should be beyond the grantee's control,
and might affect market prices such as natural disasters, strikes, fuel
prices, etc. This proposal is necessary to maintain continuity in the
program, expand the use of grant dollars, and establish more
accountability for the grantees while continuing to provide
flexibility. The Agency understands that the calculation of technical
assistance grant ceilings is a particularly important issue and is
especially interested in receiving comments on this issue. The Agency
encourages parties providing comments to suggest alternative methods
for calculating grant ceilings if they feel the proposed method may not
be effective.
(e) Grant Application Process: Under the current regulation, grant
applications are received and processed on a first come-first served
basis until funding is exhausted (Sec. 1944.410(b)(4)(i)). The number
of applications received has far exceeded the limited amount of grant
funds available. Therefore, this rule proposes a revised grant
application process (Sec. 3551.55 and 3551.205) to award grants by a
competitive process. The Agency will publish a ``Notice of Funding
Availability'' (NOFA) in the Federal Register that lists the specific
amount of grant funds available, establishes deadlines for the
submission and review of applications, and lists the criteria by which
the Agency will evaluate applications (Sec. 3551.55(a)) for that grant
cycle. The NOFA may also contain any special criteria designated by the
Administrator to encourage innovation, ensure geographic diversity,
respond to emergency situations, etc. Applications will be scored and
ranked in accordance with the criteria outlined in the NOFA, and grants
will be awarded to those most qualified to the extent of funding
availability.
The current regulation requires applicants to provide information
at three separate stages: Preapplication (Sec. 1944.410(a), (b), and
(c)), application (Sec. 1944.410(a), (b), and (c)), and grant approval
(Sec. 1944.411). The proposed rule eliminates the preapplication
stage, requires more documentation for the eligibility/approval
determination (Sec. 3551.55(b)), and minimizes the documents required
for grant approval/closing (Sec. 3551.55(d) and (e)) as discussed
below. These proposed changes will reduce the grantees' workload
overall and provide the Agency a more simplified review process. These
changes are also
[[Page 27992]]
beneficial to establish a competitive application and award process.
In addition, the proposed rule eliminates other unnecessary
application requirements that will reduce the paperwork burden on
existing grantees. Existing grantees who are not designated as high
risk and who received at least a satisfactory rating on their most
recent final grantee evaluation will no longer be required to resubmit
documentation they have the demonstrated capacity to carry out the
objectives of the MSH program (Sec. 3551.55 (c)(2)) or organizational
documents that have not changed in the interim (Sec. 3551.55(c)(3)).
That information is readily available to the Rural Development staff
and, therefore, is an unnecessary requirement.
The current regulation requires applicants to submit a Form RD
1940-20, ``Request for Environmental Information'' (Sec.
1944.410(b)(1)(ii)). This rule proposes to remove that requirement in
order to conform with the requirements of 7 CFR part 1940, subpart G
which states this action is considered as a categorical exclusion.
However, the Agency will continue to complete the Form RD 1940-22,
``Environmental Checklist for Categorical Exclusions'' with each
application. If the Agency determines an Environmental Impact Analysis
is necessary despite the categorical exclusion, the applicant must
obtain and/or assist the Agency in acquiring any additional information
needed (7 CFR 3551.55(d)(11)). Such information may include delineating
wetland areas or performing an acheological survey, for example. This
requirement will help to minimize unsuitable properties being obtained
by grantees for use under this program and assist the Agency in meeting
the environmental requirements of 7 CFR part 1940, subpart G.
The proposed rule will add the requirement for applicants to submit
a credit report fee to the Agency to obtain a commercial credit report
on their behalf (Sec. 3551.55(b)(9). This report will be used as a
tool in determining the financial capacity of the applicant and may be
waived by the State Director if the applicant is an existing grantee or
if the Agency already obtained a report for a predevelopment grant.
This will assist the Agency in assuring that only highly qualified
applicants are funded.
(f) Grantee Responsibility and Performance: The proposed rule
places more focus on and clarifies the eligibility requirements and
standards for evaluating grantee performance as discussed below. These
changes will improve program management and oversight, improve the
ability of grantees to comply with program requirements, and ensure the
success of the MSH program.
The current regulation does not require grantees to provide
counseling to participating family members. This proposed rule will
require grantees to provide family members with counseling throughout
the project (7 CFR 3551.101(b)). Counseling will include direct or
indirect homeownership education in accordance with new Single Family
Housing loan regulations which was published on February 5, 2007 at 72
FR 51537 CFR 3550.11(c) and 3550.53(i) of this proposed rule. This rule
proposes for grantees to counsel family members in selecting suitable
and modest housing designs and assisting them in determining
contracting and material cost estimates. These rule changes will ensure
that the family receive a quality product at minimal cost, provide the
families with life skills necessary to become successful homeowners,
and minimize any loss to the government.
The current regulation permits amendments to the grant agreement
but does not clearly define the purpose of the amendment (7 CFR
1944.420). Consistent with the increased emphasis on grantee
performance, the proposed rule provides that the Agency will approve
grant agreement amendments only to modify the grant amount or grant
period (7 CFR 3551.151(a)) and if other listed criteria are met. The
proposed rule specifies that the Agency will no longer approve grant
agreement amendments to lower the number of homes to be completed (7
CFR 3551.151(b)(2)). The need must be due to circumstances beyond the
grantee's control and consistent with the goals of MSH. Adequate funds
must be available, if requested.
Under the current regulation, the State Director may designate a
grantee ``High Risk'' based on quarterly reports and comments received
from Agency field staff (7 CFR 1944.417(b)). Under the proposed rule,
greater emphasis is being placed on better monitoring at the early
stages of a grantee's project (7 CFR 3551.153). This rule proposes that
at any time it appears the grantee is not meeting performance goals or
is not complying with program requirements, counseling must be
initiated by Rural Development or its agent. This counseling must
advise the grantee of problems or concerns noted and provide the
grantee with a reasonable time to return to a satisfactory rating. A
``High Risk'' designation cannot be made until this process has taken
place and only if the grantee did not address the issue satisfactorily
within the specified time period. This change is necessary to identify
problems early and eliminate the possibility of project extensions and
budget shortfalls by the grantee.
The current regulation does not clearly define the process of
classifying a grantee as ``High Risk''. The proposed rule establishes a
step by step procedure that leaves little room for flexibility. This
change will establish a simple, fair and consistent process, help to
minimize the negative impact on grantees, and reduce unnecessary
workload for Rural Development staff.
The proposed rule more clearly delineates the performance goals
that grantees must meet based upon their proposal at the time of
application and agreed upon by the grant agreement (7 CFR 3551.152(a)).
The grantee's commitment would include, but not limited to: The number
of homes to be complete and/or incomplete at the end of the grant
cycle, the average per unit cost of technical assistance, and the
completion date of the project. At the end of the grant period, the
Agency will evaluate grantees to see if they have attained these goals
(7 CFR 3551.152(c). Grantees who receive an unsatisfactory rating on
their performance evaluation are ineligible for subsequent grants as
outlined in the eligibility requirements (7 CFR 3551.51). This
increased emphasis on performance means that grantees must deliver the
results that they have committed to in their grant agreement.
The current regulation allows for a self-evaluation by the grantee
to be submitted as a part of the grantee's performance evaluation (7
CFR 1944.427). This rule proposes to remove this requirement as
unnecessary for the grantee and an unproductive tool for the Agency.
The elimination of this requirement will reduce both the grantee and
the Agency's workload.
(g) Family Labor Contribution: The current regulation (7 CFR
1944.403), ``participating family'' requires participating families to
contribute at least 65 percent of the labor of the construction tasks
as outlined in Exhibit B-2 of 7 CFR part 1944. This method of
measurement is open to a wide variety of interpretation by grantees,
meaning that the amount of labor actually contributed by participating
families may vary greatly from grantee to grantee. The proposed rule
changes the family labor contribution to meet a minimum of at least 50
percent of the total 100 percent labor required (7 CFR 3551.7(b)(1)).
This percentage was derived from surveying non-profit organizations
that currently participate in this type of program and participating
[[Page 27993]]
families. It is extremely difficult for participating families to work
a regular forty hour work week and then be required to perform 65
percent of the labor requirements, which calculates to approximately
thirty hours per week. We have determined this is too burdensome on the
participating families and difficult for the non-profit organizations
to accurately record. The required 100 percent labor task list will be
provided in the agency handbook available in any Rural Development
office. This task list will be more detailed than the current Exhibit
B-2 contained in 7 CFR part 1944, subpart I. Each individual task will
be assigned a percentage and will clearly identify the labor that can
be completed by the family under that task in order to receive that
percentage of work completed. The changes proposed in this rule will
provide a more objectively measurable labor requirement and establish
more consistency among grantees.
(h) Pre-development Grants: The current regulation sets a pre-
development grant limit at $10,000 (7 CFR 1944.410(d)). The proposed
rule increases the pre-development grant limit from $10,000 to $15,000
(7 CFR 3551.206(a). This increase better reflects the costs required
for pre-development grantees to plan and prepare for the operation of a
MSH program in all rural areas.
(i) Audits: Under the current regulation (7 CFR 1944.422(a) and
(b)), State and local governments, Indian tribes, and nonprofit
organizations that receive less than $25,000 a year in Federal
financial assistance are exempt from the Federal annual audit
requirement. The proposed rule makes a technical correction to amend
the threshold for exemption from $25,000 to $300,000 a year (7 CFR
3551.103(c)(3)) consistent with the Departmental requirements of 7 CFR
part 3052. Other monitoring requirements of 7 CFR parts 3015, 3016, and
3019 continue to apply.
(j) Rehabilitation Projects: The current regulation includes
rehabilitation of homes as an eligible activity (7 CFR 1944.407(d)).
The proposed rule eliminates any type of rehabilitation as an eligible
activity. Existing rehabilitation grants will continue to be honored
according to their existing grant agreements. This change will not have
a significant impact on applicants because similar programs are
available to accommodate the requests, and there has been little to no
demand for this service under the MSH program.
(k) Site Option Loans: The current regulation includes authority
for site option loans to grantees to establish revolving funds to
obtain options on land for families participating in the MSH program (7
CFR part 1944, subpart I, Exhibit F). The proposed rule removes
authority for site option loans as obsolete. These loans have not been
funded and requests for this service have been nonexistent for several
years, therefore; there will be no impact by this change. The Rural
Development Section 524 Site Loan Program is still available.
Regulatory Crosswalk
The following is a crosswalk which indicates where subjects can be
found under the current regulation and under the proposed 7 CFR part
3551.
------------------------------------------------------------------------
Current location 7 Located in 7
Topic CFR part 1944 CFR part 3551
------------------------------------------------------------------------
General Subpart I............ Subpart A
------------------------------------------------------------------------
Objective and Purpose............ Sec. 1944.401 and Sec. 3551.2
Sec. 1944.402.
Construction Standards........... Sec. 1944.424...... Sec. 3551.7
Executive Order 12372............ Sec. 1944.409...... Sec. 3551.8
Definitions...................... Sec. 1944.403...... Sec. 3551.10
------------------------------------------------------------------------
Operating Grant ..................... Subpart B
------------------------------------------------------------------------
Eligibility requirements......... Sec. 1944.404 and Sec. 3551.51
Sec. 1944.421.
Authorized use of funds.......... Sec. 1944.405...... Sec. 3551.52
Prohibited use of funds.......... Sec. 1944.406...... Sec. 3551.53
Technical assistance grant Sec. 1944.407...... Sec. 3551.54
amounts.
Application submission and Sec. 1944.410; Sec. Sec. 3551.55
processing. 1944.411; Sec.
1944.412; Sec.
1944.413; Sec.
1944.415; and Sec.
1944.416.
------------------------------------------------------------------------
Grantee Responsibility ..................... Subpart C
------------------------------------------------------------------------
Recruitment and education........ Numerous............. Sec.
3551.101
Construction supervision......... None................. Sec.
3551.101
Accounting for 502 loan funds.... Sec. 1944.425...... Sec.
3551.101
Request for payments............. Sec. 1944.417...... Sec.
3551.102
Audit requirements............... Sec. 1944.422...... Sec.
3551.103
------------------------------------------------------------------------
Grant Servicing ..................... Subpart D
------------------------------------------------------------------------
Grant agreement amendment........ Sec. 1944.420...... Sec.
3551.151
Grantee monitoring............... Sec. 1944.417...... Sec.
3551.152
Grantee performance.............. Sec. 1944.417 and Sec.
Sec. 1944.419. 3551.153
Grant suspension and termination. Sec. 1944.426...... Sec.
3551.154
Grant closeout................... Sec. 1944.426...... Sec.
3551.155
------------------------------------------------------------------------
Predevelopment Grants ..................... Subpart E
------------------------------------------------------------------------
Eligibility requirements......... Sec. 1944.404...... Sec.
3551.202
Authorized use of funds.......... Sec. 1944.410 and Sec.
Sec. 1944.415. 3551.203
Prohibited use of funds.......... Sec. 1944.406...... Sec.
3551.204
Application submission and Sec. 1944.410; Sec. Sec.
processing. 1944.412; Sec. 3551.205
1944.413; Sec.
1944.415; and Sec.
1944.416.
Grant terms...................... Sec. 1944.410; and Sec.
Sec. 1944.415. 3551.206
[[Page 27994]]
Grant close out.................. Sec. 1944.426...... Sec.
3551.207
------------------------------------------------------------------------
List of Subjects
7 CFR Part 1944
Home improvement, Loan programs--Housing and community development,
Low and moderate income housing--Rental, Mobile homes, Mortgages,
Subsidies.
7 CFR Part 3551
Home improvement, Loan programs--Housing and community development,
Low and moderate income housing--Rental, Mobile homes, Mortgages,
Subsidies.
For the reasons set forth in the preamble, Chapters XVIII and XXXV,
title 7, Code of Federal Regulations are proposed to be amended as
follows:
CHAPTER XVIII--RURAL HOUSING SERVICE, RURAL BUSINESS-COOPERATIVE
SERVICE, RURAL UTILITIES SERVICE, AND FARM SERVICE AGENCY, DEPARTMENT
OF AGRICULTURE
PART 1944--HOUSING
1. The authority citation for part 1944 continues to read as
follows:
Authority: 5 U.S.C. 301; 42 U.S.C. 1480.
Subpart I of Part 1944--[Removed]
2. Subpart I of part 1944 is removed and reserved.
CHAPTER XXXV--RURAL HOUSING SERVICE, DEPARTMENT OF AGRICULTURE
3. A new part 3551, consisting of subparts A through E, is added to
read as follows:
PART 3551--MUTUAL AND SELF-HELP HOUSING PROGRAM
Subpart A--General
Sec.
3551.1 Applicability.
3551.2 Purpose.
3551.3 Standards of conduct.
3551.4 Civil rights and equal employment opportunity.
3551.5 Reviews and appeals.
3551.6 Environmental requirements.
3551.7 Construction requirements.
3551.8 Compliance with other Federal, State and local requirements.
3551.9 Exception authority.
3551.10 Definitions.
3551.11-3551.49 [Reserved]
3551.50 OMB Control number [Reserved]
Subpart B--Technical Assistance Grant Application and Approval
3551.51 Eligibility requirements.
3551.52 Authorized technical assistance grant uses.
3551.53 Unauthorized technical assistance grant uses.
3551.54 Technical assistance (TA) grant amounts.
3551.55 Application submission and processing.
3551.56-3551.99 [Reserved]
3551.100 OMB Control number [Reserved]
Subpart C--Technical Assistance Grantee Responsibilities
3551.101 Provision of technical assistance.
3551.102 Request for payment.
3551.103 Audit requirements.
3551.104-3551.149 [Reserved]
3551.150 OMB Control number [Reserved]
Subpart D--Technical Assistance Grant Servicing
3551.151 Grant agreement amendment.
3551.152 Grantee monitoring.
3551.153 Grantee performance.
3551.154 Grant suspension and termination.
3551.155 Grant close out.
3551.156-3551.199 [Reserved]
3551.200 OMB Control number [Reserved]
Subpart E--Predevelopment Grants
3551.201 General.
3551.202 Eligibility requirements.
3551.203 Authorized predevelopment grant uses.
3551.204 Unauthorized predevelopment grant uses.
3551.205 Application submission and processing.
3551.206 Terms of the predevelopment grant.
3551.207 Predevelopment grant close out.
3551.208-3551.249 [Reserved]
3551.250 OMB Control number [Reserved]
Authority: 5 U.S.C. 301: 42 U.S.C. 1480.
Subpart A--General
Sec. 3551.1 Applicability.
This part contains the policies and the requirements for
applicants, grantees, and contractors who participate in the Mutual and
Self-Help Housing program as authorized under Section 523 of the
Housing Act of 1949, as amended (42 U.S.C. 1490c). Copies of applicable
regulations, Rural Development Instructions, Handbooks (HB), Department
Regulations (DR), and forms referenced in this part are available in
any Rural Development office.
Sec. 3551.2 Purpose.
The Mutual and Self-Help Housing program funds organizations to
assist very-low and low-income families in obtaining home financing and
building their new homes, located in rural areas, using the mutual
self-help method of construction as described in 7 CFR part 1924,
subpart A. To achieve this purpose, Rural Development may make
available:
(a) Technical assistance (TA) grant funds to support programs of
technical and supervisory assistance.
(b) Predevelopment grant funds to support the development of a
technical assistance grant application package.
(c) Grant or contract funds to Technical and Management Assistance
providers for the following services:
(1) Disseminate information about the Mutual and Self-Help Housing
program;
(2) Assist prospective grantees with their organizational and grant
application efforts;
(3) Assist predevelopment grantees with the development of their
technical assistance grant application packages;
(4) Assist technical assistance grantees in achieving the goals of
the Mutual Self-Help Program; and
(5) Assist Rural Development in reviewing predevelopment grant and
technical assistance grant applications, evaluating grantee
performance, and performing other financial and administrative
responsibilities.
Sec. 3551.3 Standards of conduct.
(a) Prohibition on lobbying. Grantees must comply with all
restrictions on lobbying in accordance with 7 CFR part 3018 and Rural
Development Instruction 1940-Q.
(b) Conflict of interest restrictions. (1) Applicants must identify
any known relationship or association with an employee of Rural
Development.
(2) Unless Rural Development grants a waiver, grantees must not
hire any person in a staff position/contractor or work with anyone as a
participating family if that person or a member of that person's
household is employed by Rural Development.
(c) Identity of interest. (1) Grantees' board members and employees
and their immediate households must not directly or indirectly
participate, for financial gain, in any transactions involving the
[[Page 27995]]
grantee organization or participating families.
(2) Grantees' board members must not be compensated by the grantee
as employees, consultants, or independent contractors.
(d) Financial transactions with participating families. With the
following exceptions, any savings realized by the grantee on behalf of
a participating family, such as through bulk purchases, must be passed
on to the participating family.
(1) Grantees may sell lots to participating families at a price up
to the fair market value of the lot as determined by independent
appraisal.
(2) Grantees also may pass on to a participating family any holding
costs related to the purchase, acquisition, and development of a
participating family's lot, so long as those costs do not result in
land costs that exceed the fair market value of a comparable site.
(3) Grantees may provide small tools for family's use in
construction at a reasonable cost to the families. The cost may not
exceed fair market value of the tools plus a 10% (ten percent) fee for
handling.
(e) Gifts and gratuities. Grantees' board members, officers,
employees, or agents must neither solicit nor accept gratuities,
favors, or any item of monetary value from suppliers, contractors, or
others doing business with the grantee.
Sec. 3551.4 Civil rights and equal employment opportunity.
(a) Civil rights. Grantees must comply with all applicable civil
rights laws and USDA regulations found in 7 CFR parts 15, 15a, and 15b.
(b) Equal employment opportunity. (1) In all hiring or employment
made possible by or resulting from funding provided by Rural
Development, the grantee must:
(i) Not discriminate against any employee or applicant for
employment because of race, religion, color, sex, marital status,
national origin, age, or mental or physical disability; and
(ii) Take affirmative action in employing applicants and ensure
that employees are treated during employment without regard to their
race, religion, color, sex, marital status, national origin, age, or
mental or physical disability.
(2) If the grantee signs a contract with another person or firm and
the contract is covered by an Executive Order, law, or regulation
prohibiting discrimination, the grantee must include in the contract
the Equal Opportunity Clause published at 41 CFR 60-1.4(a) and (b).
Sec. 3551.5 Reviews and appeals.
Whenever Rural Development makes a decision that is adverse to a
participant, Rural Development will provide the participant with
written notice of such adverse decision and the participant's rights to
a USDA National Appeals Division hearing in accordance with 7 CFR part
11. Any adverse decision, whether appealable or non-appealable, may be
reviewed by the next level Rural Development supervisor.
Sec. 3551.6 Environmental requirements.
(a) All processing and servicing actions provided under this part
are subject to the appropriate level of environmental review conducted
in accordance with the requirements of 7 CFR part 1940, subpart G, or
successor regulation.
(1) Rural Development also will review scattered sites and sites in
existing subdivisions individually.
(2) Rural Development will also review building sites located in a
new subdivision in which five or more lots will be used for this
program with an environmental review in accordance with 7 CFR part
1940, subpart G that covers all available lots in the subdivision. If
more than one subdivision meeting this criterion is involved, each will
be subject to the same level of environmental review.
(b) Environmental due diligence will be used on all properties by
evaluating for potential contamination from hazardous wastes, hazardous
materials, petroleum products or other materials having potential for a
detrimental effect on valuation or usability of the property.
Sec. 3551.7 Construction requirements.
(a) Homes constructed under the Mutual and Self-Help Housing
program must be modest and meet the following requirements:
(1) The construction must be performed in accordance with 7 CFR
part 1924, subpart A, including the model building code adopted by the
Rural Development State Office under this part;
(2) The design and construction must meet the dwelling requirements
of 7 CFR part 3550, subpart B;
(3) The sites and site development work must conform to 7 CFR part
1924, subpart C;
(4) The construction must meet all applicable State and local
construction requirements. The more restrictive standard shall govern
in the case of conflicts between local, State, and Rural Development
requirements; and
(5) All work by contractors and subcontractors must be warranted in
compliance with the requirements of 7 CFR part 1924, Subpart A.
(b) Participating families must agree to work together to perform
labor on their homes in a mutual effort.
(1) Each family in the group must contribute labor on each other's
homes to accomplish a minimum of 50 percent of the total 100 percent
labor required. The labor task list is available in any Rural
Development office.
(2) A participating family may use substitute labor to perform
their required 50 percent labor only when a participating family member
is physically or mentally incapable of performing the required labor
and with prior written approval by the grantee and Rural Development.
(3) Volunteer labor is permissible in conjunction with the family
labor but cannot replace the 50 percent family labor requirement.
Sec. 3551.8 Compliance with other Federal, State and local
requirements.
The grantee must comply with all applicable Federal, State and
local requirements, including the following:
(a) Intergovernmental review. For the reasons set forth in 7 CFR
part 3015, Subpart V, the Mutual and Self-Help Housing program is
subject to Executive Order 12372 which calls for an intergovernmental
partnership with state and local officials. Under RD Instruction 1940-
J, the Agency will provide opportunities for consultation by elected
officials of those state and local governments that would provide the
non-Federal funds for, or that would be directly affected by this
program.
(b) Federal assistance regulations 7 CFR parts 3015, 3016, and
3019. 7 CFR part 3015 applies to all Mutual and Self-Help Housing
program applicants. In addition, public agencies must comply with 7 CFR
part 3016, and private nonprofit organizations must comply with 7 CFR
part 3019, as applicable.
Sec. 3551.9 Exception authority.
A Rural Development official may request, and the Administrator or
designee may make, an exception to any requirement of this part if it
does not conflict with applicable statutes and the Administrator or
designee determines that application of the requirement or provision,
or failure to take action in the case of an omission, would adversely
affect the Government's interest.
Sec. 3551.10 Definitions.
Administrator. The official of the Rural Housing Service within the
Rural Development mission area (or official of its successor agency)
delegated authority by the Secretary of the U.S.
[[Page 27996]]
Department of Agriculture (USDA) to administer the Agency and its
programs.
Applicant. An organization that submits an application for a
section 523 technical assistance grant or predevelopment grant.
Approving Official. The approving official for the purposes of this
part will be the Rural Development State Director.
Board of directors. The governing body of an organization and its
members.
Borrower. An applicant who has received a loan from Rural
Development.
Bylaws. Rules adopted by an organization to govern the conduct of
its affairs.
Close out. The process of taking final action connected with a
completed or terminated grant, including closing of grantee accounts,
auditing grantee expenditures, and completing final reports.
Colonias. A community that meets the criteria established in 7 CFR
part 1940, subpart L, exhibit C, or successor regulation.
Completed unit(s). A home in which 100 percent of construction has
been completed and a final inspection has been made or a Certificate of
Occupancy has been issued.
Custodial account. A bank account controlled by a grantee on behalf
of a participating family.
Debarment. A determination that a party is ineligible to
participate in, or receive assistance under Federal programs in
accordance with 7 CFR part 3017.
Environmental review. The environmental analysis required by the
National Environmental Policy Act and 7 CFR part 1940, subpart G (or
successor regulation).
Environmental due diligence. The process of evaluating real estate
for potential contamination by hazardous wastes, hazardous materials,
petroleum products or other materials having a detrimental effect on
valuation or use of a property.
Equivalent unit(s). Equivalent units are useful in measuring
progress during the period of the grant and are not a measurement of
actual accomplishments or completed units. Equivalent units represent
the ``theoretical number of units'' arrived at by adding the equivalent
percentage of construction complete for each family in the self-help
program together at any given date during construction. The sum of the
percentage complete for all participating families represents the total
number of ``theoretical units'' completed at any point in time. The
number of equivalent units for any group can never exceed the number of
planned or completed units for that group.
Equivalent value of a modest house. The typical cost of a recent
contractor-built modest home in the area financed by Rural Development
plus the actual or projected costs of an acceptable site including site
development. If Rural Development has not financed a contractor-built
house during the last 12 months, the value is established by using data
obtained from a nationally recognized residential cost provider. Rural
Development will establish the equivalent value of a modest house to
calculate maximum technical assistance grant amounts in accordance with
Sec. 3551.54(b).
Existing grantee. Unless otherwise specified, a grantee that is
currently operating a technical assistance grant from Rural
Development.
EZ/EC/REAP areas. Empowerment Zones, Enterprise Communities, and
Rural Economic Area Partnership areas are designated areas in which
communities are targeted for opportunities for growth and
revitalization, including economic opportunity, sustainable community
development, community-based partnerships, and strategic planning in
accordance with 7 CFR part 25.
Family labor contribution. The amount of labor a participating
family provides for construction of homes within a group. The amount of
labor a family contributes to the construction of their home assists in
determining the amount of equity in the home at the time of closing.
Final grantee evaluation. An evaluation performed by Rural
Development at the end of the grant period to determine whether the
grantee met its projected performance goals and complied with program
requirements.
Grant agreement. The contract signed by the grantee and Rural
Development, on the appropriate Agency form, that contains the terms
and conditions under which technical assistance funds are being made
available.
Grantee. An organization with which Rural Development has closed a
section 523 technical assistance or predevelopment grant.
High risk. A designation that may be placed on a grantee for
noncompliance with the grant agreement and/or failure to meet
requirements of this part.
Household. All persons expected to be living in the dwelling,
except for live-in aids, foster children, and foster adults.
Housing Act of 1949, as amended. The Act which provides the
authority for the direct single family housing programs. It is codified
at 42 U.S.C. 1471, et seq.
HUD. The U.S. Department of Housing and Urban Development.
Indian reservation. All land located within the limits of any
Indian Reservation under the jurisdiction of the United States
notwithstanding the issuance of any patent and including rights-of-ways
running through the reservation; trust or restricted land located
within the boundaries of a former reservation of a Federally recognized
Indian tribe in the State of Oklahoma; or all Indian allotments, the
titles to which have not been extinguished if such allotments are
subject to the jurisdiction of a Federally recognized Indian tribe.
Indirect costs. Those costs that are incurred for common or joint
objectives and therefore, cannot be readily identified with a
particular project or activity.
Leveraged assistance. Non-Rural Development financial assistance
such as grant or loan funds, from a recognized source, which is
combined with Rural Development financial assistance to accomplish a
Mutual and Self-Help housing program purpose.
Low-income. An adjusted income that is greater than the HUD
established very low-income limit, but that does not exceed the HUD
established low-income limit (generally 80 percent of median income
adjusted for household size) for the county or Metropolitan Statistical
Area where the property is or will be located.
Members' Agreement. The Rural Development form that serves as a
written contract signed by the grantee and the participating families
to establish each party's responsibilities and obligations in the
construction of the participating families' homes.
Modest housing. See 7 CFR 3550.10.
Multi-funded applicants. Applicants who receive some type of
funding from Rural Development and other funding sources.
Mutual self-help (MSH) method of construction. A group of families
working together to provide mutual labor in constructing their homes
under the direction of a construction supervisor.
Notice of Funding Availability (NOFA). An announcement published in
the Federal Register announcing that funds are available for specific
programs and outlining the process for submission and processing of
applications.
Organization. A state or political subdivision, public nonprofit
corporation, tribes or tribal
[[Page 27997]]
corporations, or private nonprofit corporations.
Participating family. A household that has executed a Members'
Agreement pertaining to a Mutual and Self-Help Housing program and,
thereby, committed itself to joining with other households to build
each other's homes and uphold the requirements of the program.
Program requirements. Requirements set forth in any loan or grant
document, agreement, statute, or regulation applicable to the Mutual
and Self-Help Housing program.
Production based. When a grant is approved based on technical
assistance cost for a proposed number of equivalent units to be started
during the grant cycle.
Reasonable costs. A cost is reasonable if, in its nature and
amount, it does not exceed that which would be incurred by a prudent
person under the circumstances prevailing at the time the decision was
made to incur the cost. To be considered reasonable, costs must meet
all of the following conditions:
(1) The cost is of a type generally recognized as ordinary and
necessary for the operation of the organization or the performance of
the Federal award.
(2) The cost meets the restraints or requirements imposed by such
factors as sound business practices; arms-length bargaining; Federal,
State, and other laws and regulations; and terms and conditions of the
award.
(3) Market prices for similar goods or services are comparable.
(4) The individuals concerned acted with prudence in the
circumstances considering their responsibilities to the organization,
its members, employees, clients, the public at large, and the Federal
Government.
(5) In incurring the cost, the organization did not deviate
significantly from its established practices and, thereby,
unjustifiably increase the award's cost.
Rural area. The definition of rural area provided in Sec. 520
title V of the Housing Act of 1949, as amended, (42 U.S.C. 1490)
applies to this part.
Rural Development (RD). A mission area within the USDA that
includes Rural Housing Service (RHS), Rural Utilities Service (RUS),
and Rural Business-Cooperative Service (RBS).
Section 502 loan program. A Rural Development single family housing
loan program. (See 7 CFR part 3550)
Self-Help construction cost. The cost of constructing a home under
the Mutual and Self-Help Housing program. This cost is calculated as
the total debt to the participating family, subtracting land costs,
closing costs and impact fees, and adding any additional financing such
as grants which reduces the total debt to the participating family.
Specialty tools. Specialty tools are those tools needed to complete
the construction of a home, not including hand tools that are commonly
needed to maintain a home, such as hammers, screwdrivers, tape
measures, pliers, and wrenches. Specialty tools include, but are not
limited to, power saws, electric drills, saber saws, ladders, and
scaffolds.
Sponsor. An existing entity that is willing and able to assist an
applicant, with or without charge, in applying for a grant and in
carrying out responsibilities of the grant agreement.
Substitute labor. A person(s) who substitutes their labor for a
participating family member's labor.
Supervised bank account. A bank account established through deposit
agreements between the borrower, Rural Development, and the financial
institution. Rural Development monitors and maintains control of the
account in accordance with 7 CFR part 1902, subpart A.
Technical and management assistance provider. An organization which
receives Rural Development funding to provide services to Rural
Development and training and management assistance to grantees and
prospective grantees.
Technical assistance. The organizing and supervising of groups of
families in the construction of their own homes. Supervision includes
counseling and assisting families in decision making and providing
training as needed.
Tribe. Any Federally-recognized tribe, band, pueblo, group,
community, or nation of American Indian or Alaska natives in accordance
with Sec. 501 of the Housing Act of 1949 as amended.
Very low-income. An adjusted income that does not exceed the HUD-
established very low-income limits (generally 50 percent of the median
income adjusted for household size) for the county or Metropolitan
Statistical Area where the property will be located.
Workout agreement. A written agreement between a grantee and Rural
Development describing actions to be taken over a period of time to
correct a program compliance violation or problem identified by Rural
Development or the grantee.
Sec. Sec. 3551.11-3551.49 [Reserved]
Sec. 3551.50 OMB Control number. [Reserved]
Subpart B--Technical Assistance Grant Application and Approval
Sec. 3551.51 Eligibility requirements.
To be eligible for a Mutual Self-Help technical assistance grant,
an applicant must meet all of the following requirements:
(a) Be an organization that qualifies as one of the following:
(1) A state or a political subdivision thereof;
(2) A public nonprofit corporation, including tribes or tribal
corporations, that is in good standing with the State or States in
which it operates; or
(3) A private nonprofit corporation that is organized and operated
for purposes other than making gains or profits for the corporation;
and that
(i) Does not distribute any gains or profits to its founders,
members, or contributors;
(ii) Is properly organized under state and local or Tribal laws;
(iii) Is qualified under section 501(c) (3) or section 501(c)(4) of
the Internal Revenue Code of 1986;
(iv) Has the production of affordable housing as one of its
purposes, as evidenced by its charter, articles of incorporation,
resolutions, or by-laws;
(v) Has a board of directors with at least five members, one-third
of whom are very low or low income, their elected representatives, or
residents of a low-income community; and no more than one-third of whom
are from the public sector; and
(vi) Is in good standing with the state or states in which it
operates.
(b) Have the financial, legal and administrative capacity to carry
out the relevant program requirements. An organization may satisfy this
requirement by:
(1) Demonstrating that the organization currently has this capacity
or will be sponsored by an organization that does meet these
requirements;
(2) Receiving an acceptable commercial credit report obtained by
Rural Development as a determining factor of financial capacity; and
(3) Documenting that the organization has experienced staff members
who have successfully completed similar projects or has secured a
consultant with similar experience who will assist and train
appropriate key staff members of the organization.
(c) Agree to administer a Mutual and Self-Help Housing program in
which:
(1) No fewer than five homes are simultaneously built by
participating families in a mutual effort;
[[Page 27998]]
(2) At least 40 percent of the participating families are very low-
income and all of the participating families are either low-or very
low-income;
(3) The participating families will have equity in their homes of
at least 10 percent of the appraised market value of their homes at
completion;
(4) The participating families meet the minimum family labor
contribution requirement of at least 50 percent of the total 100
percent labor required;
(5) The grantee obtains general liability insurance coverage, in an
amount sufficient to cover the proposed projects, for activities
associated with the Mutual and Self-Help Housing program; and
(6) All requirements of this part are met.
(d) Propose to serve a rural area which is not currently being
served by an existing grantee other than the applicant.
(e) Not be suspended, debarred, or excluded from participation in
Federal programs based on the ``List of Parties Excluded from Federal
Procurement and Nonprocurement Programs.''
(f) In addition to the requirements of this section, existing
grantees must meet the following eligibility criteria:
(1) Have received at least a satisfactory rating on the most recent
final grantee evaluation performed by Rural Development; and
(2) Be operating successfully on the current grant, or is
designated as ``High Risk'' but is successfully operating under a
workout agreement at the time of the application and closing.
(g) If operating under a ``production based'' method and proposing
to close out the grant with incomplete homes, the applicant must also
meet all of the following requirements:
(1) Have the demonstrated capacity to close out the grant with
incomplete homes and continue to meet all program requirements;
(2) Have closed out at least two technical assistance grants with
Rural Development;
(3) Have received at least a satisfactory rating on their most
recent final grantee evaluation, and are not currently designated
``High Risk'' or operating under a workout agreement;
(4) Be a multi-funded applicant; and
(5) Propose that no more than 10 percent of the homes to be
constructed will be incomplete at grant close out and that all
incomplete homes will be completed during the new grant cycle.
Sec. 3551.52 Authorized technical assistance grant uses.
(a) All grant funds must be used for reasonable costs and in
accordance with the cost principles outlined in 7 CFR parts 3015 and
3016, as applicable.
(b) The following expenses are authorized technical assistance
grant uses:
(1) Payment of salaries for consultants and personnel to carryout
required functions as authorized by this part and provided in the Grant
Agreement;
(2) Payment of employee benefit costs including, but not limited
to, worker's compensation, employer's share of Social Security, health
benefits, and a tax-deferred pension plan for permanent employees;
(3) Payment of office expenses such as office rental, office
utilities, and office equipment, including computers and computer
software. Office equipment may be purchased rather than rented if the
grantee determines that the cost of purchasing is less than the cost of
renting equipment for the duration of a single grant period;
(4) Purchase of office supplies necessary to function as an
organization, such as paper, pens, and pencils;
(5) Payment for the cost of establishing an accounting system and
obtaining audits in accordance with Sec. 3551.103;
(6) Payment of fees for training grantee personnel for skills
directly related to the execution of a Mutual and Self-Help Housing
activity;
(7) Payment of board members' travel expenses to attend board
meetings;
(8) Purchase, lease, or maintenance of equipment or power or
specialty tools used for home construction. Power or specialty tools
may be purchased rather than rented if the grantee determines that the
cost of purchasing is less than the cost of renting power and specialty
tools for the duration of a single grant period;
(9) Payment of general liability insurance for the grantee
organization for activities associated with Mutual and Self-Help
Housing;
(10) Payment of costs associated with assisting Rural Development
in obtaining necessary information to complete an environmental review
for a group of participating families, such as delineating wetland
areas or performing an archeological survey, when necessary;
(11) Payment of legal costs, with prior Rural Development approval,
to resolve legal issues that are directly impeding or delaying the
Mutual and Self-Help Housing construction effort, excluding any legal
fees associated with any action against the Federal government; and
(12) Payment of other reasonable costs that are associated with the
execution of a Mutual and Self-Help Housing program objective and not
specifically excluded by Sec. 3551.53. Written approval for any other
such costs must be obtained in writing from Rural Development prior to
expenditures.
Sec. 3551.53 Unauthorized technical assistance grant uses.
Grantees must repay any funds that are used for unauthorized
purposes. Unauthorized technical assistance grant uses include:
(a) Payment of any cost that is not directly related to the
purposes of the Mutual and Self-Help Housing program;
(b) Payment of any personnel hired to perform any of the
construction work that is the responsibility of the participating
families as specified in the approved Member's Agreement;
(c) Purchase of real estate or property of any kind for the
participating families;
(d) Purchase of any building materials for the participating
families;
(e) Payment of any expense associated with the administrative
appeal of an adverse decision by the grant applicant or grantee;
(f) Payment of any obligations that were incurred prior to the date
of the execution of the grant agreement or after the grant termination
date; and
(g) Payment of any expenses not authorized by Sec. 3551.52.
Sec. 3551.54 Technical assistance (TA) grant amounts.
(a) Rural Development will award only technical assistance grants
that:
(1) Are based on the proposed number of homes to be completed;
(2) Reflect a reasonable self-help construction cost based on a
proposed budget;
(3) Cover authorized grant uses; and
(4) Comply with paragraph (b) of this section.
(b) Rural Development will limit TA cost to:
(1) No more than 15 percent of the equivalent value of a modest
house in the subject area, comparable in size and design, for each home
that is to be constructed. This TA grant amount, when added to the
Self-Help cost of construction, shall not exceed the equivalent value
of a comparable modest home in the area.
(2) The State Director may consider approval of a TA cost that
exceeds 15 percent but is not greater than 20 percent, when at least
one of the following conditions exist: (i) No Rural Development
contractor built homes have been built in the past 12 months in the
area and the cost to construct a modest home is obtained by Rural
Development from a nationally recognized residential cost provider.
[[Page 27999]]
(ii) Special conditions in the marketplace, locality, participant
situations or labor rates require additional costs. Such conditions
will be documented in writing by the grantee prior to Rural Development
approval.
(c) The Administrator may revise these grant ceilings in exigent
circumstances through a prior notice published in the Federal Register.
Sec. 3551.55 Application submission and processing.
Rural Development will award technical assistance grants through a
competitive process in accordance with the following procedure:
(a) Notification of funding. Rural Development will publish a
Notice of Funding Availability (NOFA) in the Federal Register each year
that provides the following information:
(1) Notice of funding availability;
(2) Guidance for obtaining and submitting application packages;
(3) How existing and new grantees will be awarded points and ranked
on various criteria;
(4) Application deadlines, which will be no earlier than 30 days
after publication of the notice;
(5) How selections will be made in the event of a tie between
applicants; and
(6) If applicable, any special scoring criteria, funding
limitations, or other requirements designated by the Administrator for
the grant cycle.
(b) Application requirements. The applicant must submit a complete
application that meets Rural Development requirements set forth in this
part and the NOFA. At a minimum, the following documentation is
required:
(1) The applicant must submit an Application for Federal Assistance
as specified by Rural Development. The application must be signed and
dated.
(2) The applicant must provide evidence of its ability to carry out
the objectives of the Mutual and Self-Help Housing program both on an
organizational and staff member basis. The applicant need not provide
this item if demonstrated capacity was established through a
predevelopment grant awarded within the previous grant cycle, or if the
grantee is an existing grantee with at least a satisfactory rating on
the most recent final grantee evaluation.
(3) The applicant must provide the following organizational
documents unless the applicant is an existing grantee and the item has
not been changed since last submitted to Rural Development:
(i) A copy of, or accurate reference to, the specific provisions of
state law under which the applicant is organized;
(ii) A certified copy of the applicant's Articles of Incorporation
and Bylaws or other evidence of corporate existence, if the applicant
is a corporation;
(iii) If not a public body, a certificate of incorporation;
(iv) If not a public body, a tax exempt certification under IRS
501(c)(3) or 501(c)(4);
(v) Current (no more than 90 days old) certification that the
organization is in good standing from the state or states in which the
grant is to be awarded;
(vi) The names and addresses of the applicant's members, directors,
and officers and evidence of those authorized by the board to execute
legal documents including the grant agreement;
(vii) A dated and signed financial statement for the organization
no more than 12 months old.
(4) The applicant must provide evidence of need and demand for the
program and income-eligible families who wish to participate in the
program.
(5) The applicant must provide evidence that it controls suitable
land for the first group of participating families and has access to
land for the remaining families who will be served under the grant.
(6) The applicant must provide a program budget, in a format and
form approved by the Agency, detailing how they plan to spend the
technical assistance grant funds.
(7) The applicant must provide architectural plans, specifications,
and an estimate of reasonable costs to build the house.
(8) The applicant must provide a monthly activities schedule that
describes how the program will be implemented, including when the
participating families are expected to be qualified and the
construction schedule.
(9) The applicant, other than a Tribe or public body, must submit
the necessary fee to Rural Development for completion of a commercial
credit report. The credit report will be used as a tool in determining
the applicant's financial capacity. If a credit report was obtained
with an awarded predevelopment grant application, or by an existing
grantee, this requirement may be waived by the State Director.
(10) The applicant must provide the following certifications:
(i) Compliance with civil rights statutes and regulations;
(ii) That a Statement of Activities describing the proposed Mutual
and Self-Help Housing activity has been submitted to the state single
point of contact in accordance with Executive Order 12372 on
intergovernmental consultation;
(iii) Whether there is any known relationship or association
between the applicant and a Rural Development employee;
(iv) Certification and disclosure of any lobbying activities on the
appropriate Agency forms;
(v) That final drawings and specifications are in conformance with
the applicable development standard in accordance with 7 CFR part 1924,
subpart A, or any successor regulation;
(vi) On the appropriate Agency form, that the organization meets
drug-free workplace requirements; and
(vii) On the appropriate Agency form, that the organization has not
been debarred and/or suspended from Government assistance.
(11) A multi-funded applicant must provide its best estimate of its
indirect cost rate or a cost allocation plan in accordance with 7 CFR
parts 3015 and 3016, as applicable.
(12) The applicant must include a brief narrative that:
(i) Specifies the number of homes to be completed and a proposed
technical assistance cost which reflects reasonable costs for the area,
and
(ii) Describes the extent to which the application meets the
criteria for preference established in this section or any NOFA.
(13) If the grantee is using a sponsor, they must provide the
sponsor's name, address, experience, ability, and a written agreement
to assist.
(14) An applicant must provide a comprehensive plan for outreach to
very-low income families.
(15) An applicant must provide a copy of the organization's
standard personnel practices and procedures.
(c) Scoring and ranking: Rural Development will select applications
for funding in rank order until the available funds are no longer
sufficient to fund an eligible application. Only applications that meet
the eligibility requirements of Sec. 3551.51 and contain all the
necessary information required by this section and the NOFA will be
accepted. Complete and timely submitted applications will then be
awarded points and ranked based on the criteria listed in the NOFA. The
criteria that will be considered may include any or all of the
following:
(1) Will serve areas with special needs such as state designated
targeted counties, tribal lands, colonias, or EZ/EC/REAP areas that are
not in a state designated targeted county;
(2) Will provide an equal amount of technical assistance at a
lesser cost per unit relative to other applications;
(3) Will serve states that have had no MSH grants within the past
five years;
[[Page 28000]]
(4) Obtained a satisfactory performance evaluation in the last
grant cycle;
(5) Will have leveraged assistance home financing for participating
families;
(6) Will have leveraged assistance to provide the technical
assistance provided under this part;
(7) Will exceed the minimum family labor contribution requirement;
and
(8) Meets other criteria that the Administrator designates, such as
those that encourage innovation, ensure geographic diversity, or
respond to emergency situations.
(d) Grant closing conditions. Rural Development will notify the
otherwise eligible applicant in writing of any conditions that must be
met prior to the closing of the grant. Such conditions include, but are
not limited to, the following:
(1) The applicant must meet its staffing needs.
(2) The applicant must agree in writing to comply with all Federal
statutes and the requirements of 7 CFR parts 3015, 3016, and 3019, as
applicable, such as:
(i) Fidelity bonding,
(ii) Worker's compensation insurance,
(iii) General liability insurance, and
(iv) Accounting and recordkeeping.
(3) The applicant must be authorized by its Board of Directors to
execute the Grant Agreement with Rural Development.
(4) The applicant must establish an interest-bearing checking
account that requires the signatures of at least two bonded officials
to sign all checks which comply with 7 CFR part 3019 and Departmental
Regulation 2120-1.
(5) The applicant and the participating families must develop a
Members' Agreement that describes the responsibilities of the grantee
and the participating families, including a description of the tasks
that will be performed by each of the participating families.
(6) The applicant must show evidence that the first group of
participating families has qualified for mortgage financing.
(7) The applicant must provide a schedule of how payments will be
drawn upon. Generally, this is done on a monthly basis.
(8) The applicant must provide Rural Development with a complete
set of certified building specifications for each model home to be
built.
(9) The applicant must provide an Affirmative Fair Housing
Marketing Plan (AFHMP) as required in 7 CFR part 1901, subpart E, or
successor regulation. The AFHMP shall be approved by the appropriate
Rural Development official.
(10) The applicant must assist Rural Development to adequately
address any findings in the Civil Rights Impact Analysis Certification
prepared by Rural Development.
(11) Grantee must address any environmental issues found by the
Agency during an environmental review, if required, and take the
necessary steps to correct them.
(12) The applicant must provide an Assurance Agreement indicating
their obligation to follow all civil rights requirements of the Civil
Rights Act of 1964 and regulations of the Agency.
(13) The applicant must meet any other closing conditions specified
by the Agency as needed to meet the requirements of this part or other
applicable laws.
(e) Grant Closing. When all the conditions for grant closing have
been met, the grantee and Rural Development will execute the Grant
Agreement. The grant term will be for a 24 month period and will begin
on the date of the first transfer of funds to the grantee. The State
Director is authorized to approve grants in the amount of $300,000 or
less. Grant requests exceeding $300,000 must be submitted to the
National Office for approval.
Sec. Sec. 3551.56-3551.99 [Reserved]
Sec. 3551.100 OMB Control number. [Reserved]
Subpart C--Technical Assistance Grantee Responsibilities
Sec. 3551.101 Provision of technical assistance.
Grantees are responsible for organizing and supervising groups of
participating families in the mutual construction of their homes by
performing the following activities:
(a) Recruitment and education. (1) Conduct outreach activities to
recruit participating families, with preference being given to
applicants with very low income;
(2) Provide information to potential applicants fully explaining
the Mutual and Self-Help Housing program; and
(3) Assist families in applying for home financing, including
obtaining and assisting in the completion of the necessary loan
application package.
(b) Counseling. (1) Homeownership education must be provided to the
participating families with certification of completion submitted to
the Agency in accordance with 7 CFR part 3550;
(2) Counsel and assist participating families in selecting suitable
and modest housing designs; and
(3) Counsel and assist participating families in determining their
contracting and construction material cost estimates.
(c) Construction supervision. (1) Ensure that the participating
families' homes meet the construction requirements of Sec. 3551.7;
(2) Ensure that participating families have adequate insurance
protection that includes liability coverage;
(3) Provide construction supervision and training for families;
(4) Ensure that the participating families perform the mutual labor
to which they agreed in the Members' Agreement;
(5) Ensure that all homes constructed by a group of participating
families have been completed before any of those homes are occupied;
(6) Ensure that all permits for construction are obtained from
appropriate local and state agencies;
(7) Conduct a preconstruction meeting that includes grantee's
construction supervisor, all major contractors and the family
participants to ensure that all are aware of the contractual
requirements, schedules, responsibilities and working relationships on
the job site. Rural Development will be provided notice of the
meeting(s) and may attend at their option;
(8) Ensure that all inspections required by applicable building
codes and local agencies are called for in a timely manner; and
(9) Conduct periodic inspection of the work with the families and
subcontractors to ensure that all work is completed properly.
(d) Financial supervision for participating families with section
502 loans. (1) Monitor participating families' section 502 loan funds
in supervised bank accounts. Rural Development may approve the use of
custodial accounts for existing grantees. In either case, debits and
credits must be tracked separately for each participating family's
account; and
(2) Ensure that contractors and material suppliers are paid by the
participating families.
(e) Post-closing meeting. Hold at least one post-closing meeting
with participating families to ensure they understand the
responsibilities of homeownership including the loan payment process,
escrowing of taxes and insurance and home maintenance.
(f) Environmental requirements. The applicant will assist Rural
Development, as necessary, in the gathering of information for the
environmental review of applications filed by the participating
families.
Sec. 3551.102 Request for payment.
(a) The grantee must request funding disbursements from Rural
Development
[[Page 28001]]
on the appropriate Agency form, prior to the end of the month to obtain
funds for the upcoming month.
(b) The grantee must provide Rural Development with documentation
of projected and actual costs to justify the requested payment.
(c) By the tenth of the month, the grantee must provide financial
information and a progress report for the previous month. The progress
report will be gathered from an approved Rural Development tracking
system used by grantees to track their progress. Progress will be based
on equivalent units as outlined in the grant agreement.
(d) The grantee must provide documentation that the previous
month's payments were disbursed appropriately.
(e) If the payment request varies from the proposed draw schedule,
the grantee must provide a written statement explaining the reasons for
the discrepancy.
Sec. 3551.103 Audit requirements.
(a) The grantee must submit an annual audit for each year of the
grant period within 90 days of the grantee's fiscal year end. Rural
Development may authorize a state or local government that conducts
less frequent audits to submit a biennial audit. In such a case, the
grantee must submit a biennial audit until each year of the grant
period has been covered in an audit submitted to Rural Development. The
audit must be performed in accordance with Generally Accepted
Government Auditing Standards (GAGAS).
(b) The grantee must submit an audit of the accounts of
participating families' section 502 loan funds if requested by Rural
Development.
(c) Audits will be conducted as follows:
(1) State and local governments and Indian tribes will be audited
in accordance with 7 CFR parts 3015 and 3016, and this subpart.
(2) Nonprofit organizations will be audited in accordance with 7
CFR parts 3015, 3019, and this subpart.
(3) State and local governments, Indian tribes, and nonprofit
organizations that receive less than $300,000 a year in federal
financial assistance are exempt from annual audits.
(4) Final audits are required as part of grant closeout under Sec.
3551.155.
(d) Auditors must promptly notify Rural Development in writing of
any indication of fraud, abuse, or illegal acts in a grantee's use of
grant funds or in the handling of participating families' accounts.
Sec. 3551.104-3551.149 [Reserved]
Sec. 3551.150 OMB Control number [Reserved]
Subpart D--Technical Assistance Grant Servicing
Sec. 3551.151 Grant agreement amendment.
(a) Rural Development may approve a grantee's written request for a
Grant Agreement amendment only to modify the grant amount and/or the
grant period.
(b) Rural Development may approve such an amendment only when:
(1) The request is consistent with the goals of the program and
will not adversely affect the participating families;
(2) The request is within the original budget for the Grant
Agreement, including the original number of homes proposed. Amendments
will not be approved to reduce the number of homes;
(3) The request is made due to circumstances beyond the grantee's
control; and
(4) Adequate funds are available, if requested.
Sec. 3551.152 Grantee monitoring.
Rural Development will monitor the grantee's performance in meeting
grant goals and complying with program requirements throughout the
grant period. The grantee must assist Rural Development as necessary to
permit the following monitoring activities:
(a) Quarterly review of progress. At a minimum, each quarter Rural
Development will meet with the grantee to review their progress in
meeting the performance goals of the grant as specified in the Grant
Agreement and monitor compliance with program requirements of this
part.
(b) Physical inspections of construction. (1) Rural Development
will inspect the construction sites to verify job progress and
conditions, information provided by the grantee, and the mutual labor
contributed by the participating families.
(2) A final inspection of the work will be conducted by all parties
to the work: grantee, contractors, participating families and Rural
Development. This inspection should be done by all parties
simultaneously, however, if this is not practicable the inspection may
be separately conducted. In all cases, all parties will acknowledge
satisfactory completion by signing off on the final inspection in
accordance with 7 CFR part 1924, subpart A.
(c) Final grantee evaluation. At the end of the grant period, Rural
Development will perform a final grantee evaluation to determine the
following:
(1) If the grantee met the commitments made in the initial
application upon which the grant was awarded;
(2) If the grantee met the performance goals of the grant
agreement; and
(3) If the grantee complied with program requirements under this
part.
Sec. 3551.153 Grantee performance.
If it is determined by Rural Development, at any time during the
grant cycle, that a grantee is not meeting the performance goals
specified in the Grant Agreement or is not complying with program
requirements the following procedure must be followed:
(a) Counseling must be initiated by Rural Development or its agent.
At a minimum, counseling will:
(1) Identify the problems and/or concerns noted by Rural
Development, the contractor, and/or the grantee; and
(2) Give the grantee a reasonable time to correct any deficiencies
noted and return to satisfactory performance.
(b) If after counseling and a reasonable time to correct the
problems identified, the grantee continues not to meet performance
goals or comply with program requirements, Rural Development will
designate the grantee as ``High Risk'' and require the grantee to
develop a workout agreement with Rural Development. The notice to the
grantee of ``High Risk'' designation will specify the remaining
deficiencies that must be corrected, provide proposed remedies, and
provide a deadline to complete the workout agreement.
(c) Upon expiration of the workout agreement, the grantee shall be
reevaluated and one of the following will occur:
(1) If the deficiencies have been corrected, the ``High Risk''
designation will be removed and the grantee so notified; or
(2) If the deficiencies have not been corrected, the grantee will
be considered for suspension or termination as described in Sec.
3551.154.
Sec. 3551.154 Grant suspension and termination.
(a) Rural Development may approve a grantee's written request for a
Grant Agreement suspension or termination, if it is in the best
interest of the Agency and does not negatively impact the participating
families.
(b) Rural Development may, upon written notice, suspend a Grant
Agreement for up to 90 days if the following exists:
(1) Grantee has failed to comply with the terms of the Grant
Agreement or meet program requirements;
[[Page 28002]]
(2) Grantee has been designated as ``High Risk'';
(3) A workout agreement was implemented and has expired; and
(4) The additional time under a suspension will allow the grantee
to correct deficiencies specified in the workout agreement.
(c) Rural Development may terminate a Grant Agreement for cause in
whole or in part at any time if Rural Development determines that the
grantee has failed to comply with terms of the agreement or meet
program requirements. The State Director will notify the grantee in
writing of the action and advise them of their right to appeal. Any
unused grant funds must be returned to Rural Development.
(d) Rural Development or the grantee may terminate the Grant
Agreement for convenience in whole or part when both parties agree that
the continuation of the grant would not produce beneficial results.
Both parties will agree in writing to the conditions of termination,
including the effective date. Any unused grant funds must be refunded
to Rural Development.
Sec. 3551.155 Grant close out.
In order to close out the grant cycle, the grantee must perform the
following actions within 90 days following the Grant Agreement
expiration or termination date:
(a) Provide documentation of the extent to which the goals in the
Grant Agreement were met;
(b) Provide a financial status report on an Agency approved form
that reflects all information (Federal and non-Federal) relating to
obligations and expenditures of Rural Development grant funds;
(c) Provide a list of all equipment and supplies purchased for the
project;
(d) Must return any unused grant funds to Rural Development with
the financial status report;
(e) Must ensure the participating families' section 502 supervised
bank accounts are closed out and any residual funds returned to the
Agency; and
(f) Provide a final audit.
Sec. 3551.156-3551.199 [Reserved]
Sec. 3551.200 OMB Control number [Reserved]
Subpart E--Predevelopment Grants
Sec. 3551.201 General.
The objective of predevelopment grants is to enable applicants to
obtain the technical and financial assistance necessary to complete a
technical assistance grant application under this part. Award of a
predevelopment grant does not guarantee the award of a technical
assistance grant.
Sec. 3551.202 Eligibility requirements.
In order to be eligible for a predevelopment grant, an applicant
must meet all the eligibility requirements for a technical assistance
grant contained in Sec. 3551.51.
Sec. 3551.203 Authorized predevelopment grant uses.
The predevelopment grant must be used for developing an application
for a technical assistance grant. Authorized predevelopment grant uses
include:
(a) Recruiting and disseminating information to prospective
participating families, and gathering their names and addresses for
future contact;
(b) Performing a need and demand study for the proposed type and
amount of Mutual and Self-Help housing in the proposed community;
(c) Attending a self-help or housing related training session;
(d) Visiting another grantee to obtain training or guidance in
successful project management and similar purposes, with prior Rural
Development approval; and
(e) Performing other activities necessary to complete a technical
assistance grant application under this part, when prior written
approval is obtained from Rural Development.
Sec. 3551.204 Unauthorized predevelopment grant uses.
Predevelopment grant funds must not be used for any of the
unauthorized purposes listed in Sec. 3551.53, or either of the
following purposes:
(a) Payment of any expenses incurred towards completing a technical
assistance grant activity, such as obtaining home financing for
participating families; or
(b) Payment of any costs incurred for land development.
Sec. 3551.205 Application submission and processing.
Rural Development will award predevelopment grants through a
competitive process in accordance with the following procedure:
(a) Notification of funding. Rural Development will publish at
least one NOFA in the Federal Register each year that provides the
following information:
(1) Notice of funding availability;
(2) Guidance for obtaining and submitting application packages;
(3) Application deadline, which will be no earlier than 30 days
after the publication of the notice;
(4) How selections will be made in the event of a tie between
applicants; and
(5) If applicable, any special scoring criteria, funding
limitations, or other requirements designated by the Administrator for
the grant cycle.
(b) Application requirements. The applicant must submit a complete
and timely application that meets Rural Development requirements set
forth in this part and the NOFA. At a minimum, the following
documentation is required:
(1) The applicant must submit an Application for Federal Assistance
on the appropriate Agency form. The application must be signed and
dated;
(2) The applicant must provide evidence of its ability to carry out
the objectives of the Mutual and Self-Help Housing program both on an
organizational and staff member basis.
(3) The applicant must provide the following organizational
documents:
(i) A copy of, or accurate reference to, the specific provisions of
state law under which the applicant is organized;
(ii) A certified copy of the applicant's Articles of Incorporation
and Bylaws or other evidence of corporate existence, if the applicant
is a corporation;
(iii) If not a public body, a certificate of incorporation;
(iv) If not a public body, a tax exempt certification under IRS
501(c)(3) or 501(c)(4);
(v) Current certification (no more than 90 days old) that the
organization is in good standing from the state or states in which the
grant is to be awarded;
(vi) The names and addresses of the applicant's members, directors,
and officers and evidence of those authorized by the board to execute
legal documents for the grant; and
(vii) A dated and signed financial statement for the organization
no more than 12 months old.
(4) The applicant must provide evidence of need and demand for the
program and a list that contains the names and addresses of families
who have expressed an interest in the program;
(5) The applicant must provide evidence that there is available
land suitable for the construction of single family homes;
(6) The applicant must provide a program budget, in a format and
form approved by the Agency, detailing how they plan to spend the
predevelopment grant funds;
(7) The applicant must provide a monthly activities schedule that
describes how the funds will be used.
(8) The applicant, other than a Tribe or public body, must submit
the necessary fee to Rural Development for completion of a commercial
credit report. The credit report will be used as a tool in determining
the applicant's financial capacity;
[[Page 28003]]
(9) The applicant must provide the following certifications:
(i) Compliance with civil rights statutes and regulations;
(ii) Whether there is a known relationship or association between
the applicant and a Rural Development employee;
(iii) That no person or organization has been employed or retained
to solicit or secure the grant for a commission, percentage, brokerage,
or contingent fee;
(iv) That the applicant has not been debarred or suspended by the
Government, on the appropriate Agency form; and
(v) That the organization meets drug-free workplace requirements,
on the appropriate Agency form.
(c) Scoring and ranking. Rural Development will select applications
for funding in rank order until the available funds are no longer
sufficient to fund an eligible application. Only timely applications
that meet the eligibility and application requirements of this part and
the NOFA will be accepted. These applications will then be awarded
points and ranked based on the criteria in the NOFA. The criteria may
include any or all of the following:
(1) Will serve areas with special needs, such as state designated
targeted counties or tribal lands, colonias, or EZ/EC/REAP areas;
(2) Will serve states that have never received grants under this
part; and
(3) Meets other criteria that the Administrator designates,
including those that encourage innovation, ensure geographic diversity,
or respond to emergency situations.
Sec. 3551.206 Terms of the predevelopment grant.
(a) The maximum predevelopment grant amount is $15,000.
(b) The predevelopment grant term will be 12 months.
(c) The 12-month term will begin on the date of the first transfer
of funds.
(d) The grantee may request an amendment to the predevelopment
grant agreement to extend the term, however, no additional funds will
be provided.
Sec. 3551.207 Predevelopment grant close out.
(a) Twelve months after the date of the first transfer of funds,
Rural Development will close out the predevelopment grant. The grantee
may not incur any further costs to the grant after close out.
(b) Within 30 days of grant close out, the grantee must submit a
final accounting of the predevelopment grant funds to Rural
Development.
Sec. Sec. 3551.208-3551.249 [Reserved]
Sec. 3551.250 OMB Control number [Reserved]
Dated: April 20, 2007.
Russell T. Davis,
Administrator, Housing and Community Facilities Program.
[FR Doc. 07-2406 Filed 5-17-07; 8:45 am]
BILLING CODE 3410-XV-P